Freegle Ltd Adopted Document Summary

In preparation for the handover of assets from Freegle UK to Freegle Ltd, the Board conducted a review of existing relevant documents and required new ones. The review was completed in April 2015. Below is a summary of that review.

Freegle UK document	Freegle Ltd document	Notes
Abandoned Groups	Abandoned Groups Procedure	Discussed on Structure.
Aims and Ethos	Freegle Aims	The Objects in the Rules cover the main part of this; wiki page edited to accommodate Freegle Ltd
Appeals Panel Procedure	Appeal Panel procedure	Ombudsman consulted.
Auditor Role and Remit	Finance Role Remits	Rules 103-7 cover this. Remit now included with other Finance remits.
Basic Requirements of a Freegle Group	Group Affiliation Requirements Policy	All previously polled agreements kept in new policy.
Co-opting for an Elected Role	Co-option for Elected Roles	Returning Officers consulted.
Complaints	Complaints Procedure	Ombudsman consulted.
Constitution	Rules	Agreed with Freegle UK, FCA and Co-op.
Constitution Footnotes	none	Notes to remain on wiki as historical record.
Disaffiliation	Disaffiliation Procedure	GAT consulted.
Elected Roles Autopromotion	Director Autopromotion Procedure	Returning Officers consulted.
Election and Poll Procedures	Election and Poll Procedure	Returning Officers consulted.
Election links	none	Left this intact as Freegle UK record. New page to be started for Freegle Ltd.
Equality and Diversity Policy	Freegle Equality and Diversity Policy	No changes required
Financial Management and Controls	Finance Policy Finance Procedures Finance Role Remits	Treasurer consulted. Divided into 3 documents to make clear and enable easier alterations if needed.
Financial Management and Controls reviews	none	Left this intact as Freegle UK record. New page to be started for Freegle Ltd.
Freegle Central Mods Team	Freegle Central Mods Team Remit	Consulted with Central Mods Team.
Freegle Direct Membership Lists	Freegle Direct Information Policy	Adopted unchanged.
Freegle Geeks	Geeks Team Remit	Consulted with Geeks Team.
Freegle Growth	Development Working Group	Closed Growth group, agreed by Group, amalgamated into Development Group.
Freegle History Policy	none	Mothballed policy as not used.
Freegle Legal	none	Closed the group.
Freegle Local Funding	Freegle Funding Group	Changed emphasis of remit to encompass all funding opportunities. Agreed by group.
Freegle Media	Development Working Group	Closed Media group, agreed by Group, amalgamated into Development Group.
Freegle Mobile Team	none	Geeks Team agreed to mothball this team.
Freegle Reps Role and Remit	Board Role and Remit	Changes take into account new Rules.
Freegle Structure	Development Working Group	Closed Structure group, agreed by Group, amalgamated into Development Group.
Freegle Tech	Tech Working Group Remit	Discussed on Tech group
Freegle Tech Team	none	Merged into Freegle Geeks Remit
Freegle UK Central Group	Freegle UK Central Group	Unchanged.
Freegle Volunteer	Freegle Volunteer, National Volunteer, Member	Expanded to include Freegle Ltd differences.
Freegle Working Groups	Working Groups Procedure	Slimmed down procedures to reflect actual practice.
Group Affiliation Team - Naming New Groups	Freegle Affiliated Group Name and Logo Guidelines	Consulted with GAT.
Group Affiliation Team Area Guidelines	Freegle Affiliated Group Area Guidelines	Consulted with GAT.
Group Affiliation Team Footnotes	continue document	Keep ongoing with future changes.
Group Affiliation Team Freegle Affiliation Policy	Freegle Affiliation Policy and Freegle Affiliation Application Procedures	GAT consulted. Separated policy from procedures.
Group Affiliation Team Procedures	Freegle Affiliation Process Procedures	GAT consulted.
Group Affiliation Team Role Remit Membership	Group Affiliation Team (GAT) Remit	GAT consulted.
Group Launch Coordinator	none	GAT consulted. Agreed to include information in team remit, rather than keep separate.
Links and Partnerships Procedure	Partnerships and Website Links Procedure	Board consulted.
Mailbox Guidelines	Freegle Mailbox Guidelines	Morphed with Mailbox Remit below.
Mailbox remit	Freegle Mailbox Guidelines	Morphed with Mailbox Guidelines above.
Mediation Service	Mediation Service Procedures	Discussed with Ombudsman.
Membership Mod	none	Central Mods consulted. Separate remit not required.
Freegle Group Membership Policy	Central Discussion and Working Group Membership Policy	Central Mods consulted.
Moderation of National Groups	Moderation of National Groups Guidelines	Central Mods consulted.
AGM 2011 Proposal for National Volunteers Procedure	National Volunteers Procedure	Board consulted.
New Group Support	New Group Support Procedures	GAT consulted.
Ombudsman	Ombudsman Remit	Ombudsman consulted]]
ORO Ending Terms of Office Procedure	Named Role Holder Ending Term of Office Procedure	Changed to include any named role appointed by Board.
ORO Team Roles and Remits	none	Ombudsman and Returning Officers consulted. Team disbanded.
Photos	Photos and Stories	Extended to include 2 Curator roles.
Poll Voting	Poll Voting Protocol Guidelines	Returning Officers consulted.
Rep Individual Roles	Board Chairman, Company Secretary, Finance Director, Chief Technology Officer Head of Media, Head of Volunteers, Health and Safety Officer	New remits for various Director roles.
Reps Ending Term of Office Procedure	Directors Ending Term of Office Procedure	Consulted with Board.
Returning Officer	Returning Officer Remit	Returning Officers consulted.
Running Polls and Elections	Poll and Election Guidelines	Returning Officers consulted.
Unused and Redundant National Groups	Unused and Redundant National Groups Procedure	Board consulted.
10% Poll Procedure	10% Polling Guidelines	Covered by Rules 25 and 26.
no existing document	Director Role Description	Remit for Director agreed by TSW Team and Reps.
no existing document	Document Approval Policy	New document to clarify where authority lies for adopting Rules, Policies etc.
no existing document	Register of Members and Directors	New page on wiki to explain how the registers are generated and kept.
no existing document	Freegle Membership Application Form [1]	New document for membership of Freegle Ltd
no existing document	Contract for Services	Board consulted with legal adviser.
no existing document	Paying People in Freegle Guidelines	Discussed and recommended for adoption by Structure Group
no existing document	Glossary	Single link for new documents, instead of lengthy definitions on each one.
no existing document	Freegle Ltd Membership	Explanation of being a member of IPS/Freegle Ltd
no existing document	Board Observer Guidelines	Board consulted
no existing document	Conflicts of Interest Procedure	Board consulted
no existing document	Development Working Group	Agreed with Structure, Growth and Media Working Groups
no existing document	Social Media Guidelines	New document to tidy up guidelines for all national interactions with public.
Wiki		All pages will be systematically checked after all documents above are implemented and Freegle UK mothballed, to ensure the whole wiki is compliant with new Freegle Ltd structure.