Freegle Ltd AGM
Freegle Ltd has to hold an AGM each year. The Rules 22-49 cover this requirement.
The meeting has to be called within 6 months of the financial year end. Freegle's year end 2015-2024 was 6th April. Freegle's year end from 2025 is 31st March.
The Board is responsible for ensuring the meeting takes place. The basic outline of their responsibilities (which can be delegated) are as follows, in no particular order:
1. Contact the Returning Officers to check availability for polling and to set a timetable for any Director elections.
2. Decide on whether to appoint an Auditor for the next year and arrange for someone to take that position if wanted.
3. Inform the Treasurer of dates so that accounts can be prepared.
4. Prepare an Annual Report for the meeting. Ask for contributions from role holders, groups or teams as appropriate.
5. The meeting is held on Freegle Discourse, only Freegle Members can vote but all volunteers are welcome to view and comment. The Membership Register must be kept up to date and the Returning Officers have access to it to check for any poll participation.
6. Send out a bulk mailing to all owner addresses and post by Special Notice on Central to inform of forthcoming AGM. Mention closing date/time for any new membership applications for those wishing to participate. Also invite AOB agenda items.
7. Send out the official Notice of AGM to Freegle Members, the last date this can be sent is 14 clear days before commencement of meeting. This should include start and finish times/dates of meeting, where held, Agenda details etc. Also put a copy of this Notice on Discourse as an Announcement.
8. The Agenda is set when sent out with the official notice. There is no 'any other business'. All reports and papers should be available when the Agenda is sent out.
9. Upload the Agenda and related reports on this Wiki.
10. Put details of the AGM process for that year on this Wiki.
11. Ensure someone is asked and prepared to take and produce minutes for the AGM.
12. The Chair of Directors chairs the AGM unless they are unavailable. In this case, the Members attending the AGM will decide who will chair the meeting.
Links
- AGM 2015 - held 8th June to 17th June
- AGM 2016 - held 1st November to 7th November
- AGM 2017 - held 25th September to 2nd October
- AGM 2018 - held 1st October to 7th October
- AGM 2019 - held 11th November to 17th November
- AGM 2020 - held 26th October to 1st November
- AGM 2021 - held 18th October to 24th October
- AGM 2022 - held 29th August to 4th September
- AGM 2023 - held 4th September to 7th September
- AGM 2024 - held 4th September to 6th September
