AGM 2011: Difference between revisions

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===Background===
===AGM 2011 Dates===


Our [[Constitution]] lays out the following requirement:
The AGM was held 31st October 2011 (0001hrs) to 6th November 2011(2359hrs) inclusive on Freegle UK Central.  You can find this group [http://groups.yahoo.com/group/FreegleUK-Central/ here] - please join to keep informed.


10.1 There will be an Annual General Meeting (AGM) held in each calendar year between September and November.
Apologies for absence were submitted by posting a message on the apologies thread on Central starting 24 October, ending at the commencement of the AGM.


10.3 The business to be conducted at the AGM shall be held on the FreegleUK Central group, over a period of 7 days to allow Freegle Volunteers full opportunity to participate.
===Notice of Meeting===
(This message was sent to all Freegle Volunteers via an email to the List Owner address of all Freegle affiliated groups)


10.4 The AGM will:
The first Freegle AGM will be held from 31st October to 6th November
2011 in accordance with our Constitution. The business of the AGM will
be held on the FreegleUK Central group over the period of 7 days.


a. approve annual verified accounts, or statement of income and expenditure;
AGM papers are starting to be uploaded on this Freegle wiki
http://wiki.ilovefreegle.org/AGM_2011 .  The final papers and
information will be posted by 21st October 2011.  Protocol for the
meeting and all relevant information on the AGM will be provided on
the wiki.


b. appoint an auditor or verifier to independently examine the accounts;
If you have an item that you wish to raise at the AGM, please inform
Edward Hibbert [mailto:edward@ehibbert.org.uk edward@ehibbert.org.uk] by 14th October
with a paper explaining the issue and with a clear recommendation that
can be voted upon.  Only business notified on the final Agenda will be
discussed as part of the official AGM proceedings. Please consider
carefully whether any issue you wish discussed needs to be part of the
AGM or would be more appropriate to be raised through the normal
channels of discussion and debate on the central groups.


c. receive a report from The Reps of the year’s activities;
We strongly recommend that all Volunteers ensure they are members of
FreegleUKCentral [[http://freegle.it/Central]]  in plenty of
time in order to participate in the AGM.  Any polls or decisions that
need to be made will be notified by Special Notice on that group.


d. decide any other notified business.
Apologies for absence can be submitted by posting a message on the
Apologies thread on Central starting 24 October, ending at the
commencement of the AGM. If you are not a member of Central and
unable to post your own message, please send your apologies to Alison
[mailto:freegleburgesshill@gmail.com freegleburgesshill@gmail.com] - who will post them on your
behalf. Alison will be producing minutes of the meeting.


10.5 Freegle Volunteers will be given a minimum of one month’s notice of the AGM via email to each group owner address.


 
Freegle Reps
===AGM 2011 Dates===
 
The AGM will be held 31st October 2011 (0001hrs) to 6th November 2011(2359hrs) inclusive on Freegle UK Central.
 
Apologies for absence to be submitted by posting a message on the apologies thread on Central starting 24 October, ending at the commencement of the AGM.




Line 39: Line 55:
* 72 hours will be allowed for polls, with results to be concluded by the end of the AGM week.
* 72 hours will be allowed for polls, with results to be concluded by the end of the AGM week.


* AGM discussions will follow a clear protocol:  only the Chair will be allowed to start official AGM agenda item discussions, any contributions to that discussion will only be considered if they are submitted under the established subject line and the Chair will conclude each discussion item at an appropriate time at his sole discretion.
* AGM discussions will follow a clear protocol:   
**only the Chair will be allowed to start official AGM agenda item discussions,  
**any contributions to that discussion will only be considered if they are submitted under the established subject line, and  
**the Chair will conclude each discussion item at an appropriate time at his sole discretion.


* Minutes will be taken of the meeting.
* Minutes will be taken of the meeting.




===Agenda===
=== Agenda ===
 
The inaugural AGM of Freegle will be held 31st October 2011 (0001hrs) to 6th November 2011(2359hrs) inclusive on Freegle UK Central.
 
a.  Apologies
 
b.  Report from Reps 2010-2011
 
c.  Appointment of Auditor
 
d.  Financial Report


to follow
e.  Reports from Working Groups and Teams
 
f.  National Volunteers proposal
 
g.  Amendments to Ombudsman and Returning Officer documents
 
 
===Reports and Papers for the AGM===
 
The following reports and papers will be presented to the AGM:
 
<br>
[[AGM 2011 Reps Report|Annual Report from the Reps]]
<br>
[[AGM 2011 Recommendation for Auditor|Appointment of Auditor]]
<br>
[[AGM 2011 Finance Report|Finance Report]]
<br>
[[AGM 2011 Structure Report|Structure Working Group]]
<br>
[[AGM 2011 Tech Report|Tech Working Group]]
<br>
[[AGM 2011 Start Report|Start Working Group]]
<br>
[[AGM 2011 Group Affiliation Team Report|Group Affiliation Team]]
<br>
[[AGM 2011 Media Report|Media Working Group]]
<br>
[[AGM 2011 Mailbox Report|Freegle Mailbox]]
<br>
[[AGM 2011 Proposal for National Volunteers Procedure|National Volunteers Proposal]]
<br>
[[AGM 2011 Amendments to ORO documents|Amendments to Ombudsman and Returning Officer documents]]


===Reports===


to follow


===Minutes===
===Minutes===
[[AGM 2011 Minutes|Minutes]] of the meeting.


to follow
===Related Information===


===Related Information===
[[AGM 2011 Timeline]]


to follow






Back to [[Annual General Meetings]]


[[category:AGM]]
[[category:AGM 2011]]

Latest revision as of 15:53, 28 June 2015

AGM 2011 Dates

The AGM was held 31st October 2011 (0001hrs) to 6th November 2011(2359hrs) inclusive on Freegle UK Central. You can find this group here - please join to keep informed.

Apologies for absence were submitted by posting a message on the apologies thread on Central starting 24 October, ending at the commencement of the AGM.

Notice of Meeting

(This message was sent to all Freegle Volunteers via an email to the List Owner address of all Freegle affiliated groups)

The first Freegle AGM will be held from 31st October to 6th November 2011 in accordance with our Constitution. The business of the AGM will be held on the FreegleUK Central group over the period of 7 days.

AGM papers are starting to be uploaded on this Freegle wiki http://wiki.ilovefreegle.org/AGM_2011 . The final papers and information will be posted by 21st October 2011. Protocol for the meeting and all relevant information on the AGM will be provided on the wiki.

If you have an item that you wish to raise at the AGM, please inform Edward Hibbert edward@ehibbert.org.uk by 14th October with a paper explaining the issue and with a clear recommendation that can be voted upon. Only business notified on the final Agenda will be discussed as part of the official AGM proceedings. Please consider carefully whether any issue you wish discussed needs to be part of the AGM or would be more appropriate to be raised through the normal channels of discussion and debate on the central groups.

We strongly recommend that all Volunteers ensure they are members of FreegleUKCentral [[1]] in plenty of time in order to participate in the AGM. Any polls or decisions that need to be made will be notified by Special Notice on that group.

Apologies for absence can be submitted by posting a message on the Apologies thread on Central starting 24 October, ending at the commencement of the AGM. If you are not a member of Central and unable to post your own message, please send your apologies to Alison freegleburgesshill@gmail.com - who will post them on your behalf. Alison will be producing minutes of the meeting.


Freegle Reps


Protocol for the Meeting

  • The Chair will take the meeting through the agenda and draw each piece of discussion to a conclusion, making sure attendees have the chance to contribute.
  • Only items specified on the agenda will be discussed. There is no 'any other business' at the AGM.
  • Any polls that are required to be worded by the proposer in agreement with the Chair. The Chair's decision will be final.
  • The Returning Officer will run any required polls (these will be conducted on Central and notified by special notice).
  • 72 hours will be allowed for polls, with results to be concluded by the end of the AGM week.
  • AGM discussions will follow a clear protocol:
    • only the Chair will be allowed to start official AGM agenda item discussions,
    • any contributions to that discussion will only be considered if they are submitted under the established subject line, and
    • the Chair will conclude each discussion item at an appropriate time at his sole discretion.
  • Minutes will be taken of the meeting.


Agenda

The inaugural AGM of Freegle will be held 31st October 2011 (0001hrs) to 6th November 2011(2359hrs) inclusive on Freegle UK Central.

a. Apologies

b. Report from Reps 2010-2011

c. Appointment of Auditor

d. Financial Report

e. Reports from Working Groups and Teams

f. National Volunteers proposal

g. Amendments to Ombudsman and Returning Officer documents


Reports and Papers for the AGM

The following reports and papers will be presented to the AGM:


Annual Report from the Reps
Appointment of Auditor
Finance Report
Structure Working Group
Tech Working Group
Start Working Group
Group Affiliation Team
Media Working Group
Freegle Mailbox
National Volunteers Proposal
Amendments to Ombudsman and Returning Officer documents


Minutes

Minutes of the meeting.

Related Information

AGM 2011 Timeline

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