Freegle Ltd AGM: Difference between revisions

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Freegle Ltd has to hold an AGM each year.  The [[Rules]] 22-49 cover this requirement.  
Freegle Ltd has to hold an AGM each year.  The [[Rules]] 22-49 cover this requirement.  


The first AGM was held in the summer,  ending in August 2015, so subsequent meetings need to be held around this time each year.


 
The Board are responsible for ensuring the meeting takes place.  The basic outline of their responsibilities (which can be delegated) is:
The Board are responsible for ensuring the meeting takes place.  The basic outline of their responsibilities is:


1.  Contact the Returning Officers to check availability for polling and to set a timetable for any Director elections.
1.  Contact the Returning Officers to check availability for polling and to set a timetable for any Director elections.
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4.  Prepare an Annual Report for the meeting.  Ask for contributions from role holders, groups or teams as appropriate.
4.  Prepare an Annual Report for the meeting.  Ask for contributions from role holders, groups or teams as appropriate.


5.  The meeting is held on Freegle Central, but only Freegle Members can vote.  The Membership Register must be kept up to date and the Returning Officers have access to it to check for any poll participation.
5.  The meeting is held on Freegle Discourse, only Freegle Members can vote but all volunteers are welcome to view and comment.  The Membership Register must be kept up to date and the Returning Officers have access to it to check for any poll participation.


6.  Send out a bulk mailing to all owner addresses and post by Special Notice on Central to inform of forthcoming AGM.  Mention closing date/time for any new membership applications for those wishing to participate.  Also invite AOB agenda items.
6.  Send out a bulk mailing to all owner addresses and post by Special Notice on Central to inform of forthcoming AGM.  Mention closing date/time for any new membership applications for those wishing to participate.  Also invite AOB agenda items.


7.  Send out official Notice of AGM to Freegle Members, last date this can be sent is 14 clear days before commencement of meeting.  Should include start and finish times/dates of meeting, where held, Agenda details etc.  Also put a copy of this Notice on Central as a Special Notice.
7.  Send out official Notice of AGM to Freegle Members, last date this can be sent is 14 clear days before commencement of meeting.  This should include start and finish times/dates of meeting, where held, Agenda details etc.  Also put a copy of this Notice on Discourse as an Announcement.


8.  Upload Agenda and related reports on this Wiki.
8.  Upload Agenda and related reports on this Wiki.
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10. Ensure someone is asked and prepared to take and produce minutes for the AGM.
10. Ensure someone is asked and prepared to take and produce minutes for the AGM.


11. Chair of Directors to chair the AGM unless previously agreed by Directors otherwise.   
11. Chair of Directors chairs the AGM unless they are unavailable.  In this case, the Members attending the AGM will decide who to chair.
 
 
 
 


'''Links'''
*[[AGM 2015]] - held 8th June to 17th June
*[[AGM 2016]] - held 1st November to 7th November
*[[AGM 2017]] - held 25th September to 2nd October
*[[AGM 2018]] - held 1st October to 7th October
*[[AGM 2019]] - held 11th November to 17th November
*[[AGM 2020]] - held 26th October to 1st November
*[[AGM 2021]] - held 18th October to 24th October
*[[AGM 2022]] - held 29th August to 4th September
*[[AGM 2023]] - held 4th September to 7th September
*[[AGM 2024]] - held 4th September to 6th September
[[category:Freegle Ltd AGM]][[category:Freegle Board]]
[[category:Freegle Ltd AGM]][[category:Freegle Board]]

Latest revision as of 05:18, 7 September 2024

Freegle Ltd has to hold an AGM each year. The Rules 22-49 cover this requirement.


The Board are responsible for ensuring the meeting takes place. The basic outline of their responsibilities (which can be delegated) is:

1. Contact the Returning Officers to check availability for polling and to set a timetable for any Director elections.

2. Decide on whether to appoint an Auditor for the next year and arrange for someone to take that position if wanted.

3. Inform the Treasurer of dates so that accounts can be prepared.

4. Prepare an Annual Report for the meeting. Ask for contributions from role holders, groups or teams as appropriate.

5. The meeting is held on Freegle Discourse, only Freegle Members can vote but all volunteers are welcome to view and comment. The Membership Register must be kept up to date and the Returning Officers have access to it to check for any poll participation.

6. Send out a bulk mailing to all owner addresses and post by Special Notice on Central to inform of forthcoming AGM. Mention closing date/time for any new membership applications for those wishing to participate. Also invite AOB agenda items.

7. Send out official Notice of AGM to Freegle Members, last date this can be sent is 14 clear days before commencement of meeting. This should include start and finish times/dates of meeting, where held, Agenda details etc. Also put a copy of this Notice on Discourse as an Announcement.

8. Upload Agenda and related reports on this Wiki.

9. Put details of AGM process for that year on Wiki.

10. Ensure someone is asked and prepared to take and produce minutes for the AGM.

11. Chair of Directors chairs the AGM unless they are unavailable. In this case, the Members attending the AGM will decide who to chair.

Links

  • AGM 2015 - held 8th June to 17th June
  • AGM 2016 - held 1st November to 7th November
  • AGM 2017 - held 25th September to 2nd October
  • AGM 2018 - held 1st October to 7th October
  • AGM 2019 - held 11th November to 17th November
  • AGM 2020 - held 26th October to 1st November
  • AGM 2021 - held 18th October to 24th October
  • AGM 2022 - held 29th August to 4th September
  • AGM 2023 - held 4th September to 7th September
  • AGM 2024 - held 4th September to 6th September
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