Data Protection Compliance - Volunteer Task list

Ongoing Tasks on Freegle Data Protection Compliance

As of 17th Sept 2017 the volunteer who is dealing with Data Protection compliance has the following tasks that are ongoing

Ongoing Tasks	Task Status
Raising the awareness of the Board, Volunteers and Membership of Freegle to the GDPR implications	There will be a few items posted out as we work through the different elements, however most information will be via the notifications that point to Wiki informational pages.
Document Freegle's Legal Basis for Data Processing & National Jurisdiction	DPO will look for standard wording and see if we can get a DPO savvy legal eye over it.
Create Data Protection Policy Document	This will clearly spell out Freegle's policy on : - Consent & Notices - Subject Access requests - Notification of Data Breaches - Children's accounts and guardian consent Design of Data Protection - User requested data deletion - Data Retention Policy	DPO to draft initial policy and work with system owners (Freegle Direct, Norfolk, TrashNothing) to ensure there is clarity
Create Data Protection Guidance	This will explain how the policies can be operated. This will be for the System owners and Volunteers

Completed Tasks - Freegle Data Protection Compliance

As of 17th Sept 2017 the volunteer who is dealing with Data Protection compliance has the following tasks that are ongoing

Ongoing Task	Completion comments
Assign Data Protection Officer	Although its not a legal or regulatory requirement for an organisation such as Freegle to have a DPO, we have a Volunteer assigned. There is also a generic email address for this function which is DPO@ilovefreegle.org

Useful Links

• Data Use & Protection - Policies for dealing with Personal Data
• Data Protection Guidelines - Guidelines for Volunteers
• Data Protection Compliance - Volunteer Task list - Ongoing and completed tasks
• Spam - further explanation to counter accusations that we spam!
• Basic Information
• Admin