Data Protection Compliance - Volunteer Task list
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Ongoing Tasks on Freegle Data Protection Compliance
As of 4th April 2018 the volunteer who is dealing with Data Protection compliance has the following tasks that are ongoing
| Ongoing Tasks | Task Status |
|---|---|
| Raising the awareness of the Board, Volunteers and Membership of Freegle to the GDPR implications | This will be emails to the Board and mod groups that point to Wiki informational pages. Completed - initial information out to the board/mods Completed - Request made for the policy and guidance approval/amendment from the board. Next - draft emails for Members to inform them, Volunteers to inform and point to guidance. |
| Create DPO role guidance & Subject Access Request form | Still to do - 5th June |
Completed Tasks - Freegle Data Protection Compliance
As of 22nd March 2018 the volunteer who is dealing with Data Protection compliance has the following tasks that are ongoing
| Ongoing Task | Completion comments |
|---|---|
| Assign Data Protection Officer | Although its not a legal or regulatory requirement for an organisation such as Freegle to have a DPO, we have a Volunteer assigned. There is also a generic email address for this function which is DPO@ilovefreegle.org |
| Create Data Use & Protection Wiki Page | This has been created and its mostly complete. |
| Document Freegle's Legal Basis for Data Processing & National Jurisdiction | Complete - We have chosen to use "Legitimate Interest" as out legal basis. Have also included a Legitimate Interest Assessment [LIA] as suggested by the ICO guidance. |
| Create Data Protection Policy Document | This will clearly spell out Freegle's policy on : - Legal Basis - Subject Access requests - Notification of Data Breaches - Children's accounts and guardian consent - Design of Data Protection - User requested data deletion - Data Retention Policy The DPO to draft initial policy and work with system owners (Freegle Direct, Norfolk, TrashNothing) to ensure there is clarity. March 2020 - Norfolk groups moved to Freegle Direct off their own platform. |
| Create Data Protection Guidance | This will explain how the policies can be operated. This will be for the System owners and Volunteers |
| Remove Yahoo group references | completed 4/12/18 |
Useful Links
- Data Use & Protection - Policies for dealing with Personal Data
- Data Protection Guidelines - Guidelines for Volunteers
- Data Protection Compliance - Volunteer Task list - Ongoing and completed tasks
- Spam - further explanation to counter accusations that we spam!
- Basic Information
- Admin
