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Protocol for holding [[Freegle Ltd AGM]] online.
Protocol for holding [[Freegle Ltd AGM]] online.


*The meeting will take place on the national Discourse discussion group. From 2024, this will be on a separate AGM group for each AGM.
*The meeting will take place on Zoom.


*The Chair will take the meeting through the agenda and draw each piece of discussion to a conclusion, making sure attendees have the chance to contribute.
*The Chair will take the meeting through the agenda and draw each piece of discussion to a conclusion, making sure attendees have the chance to contribute.


*The Returning Officers will conduct a 24 hour poll to assess the quorum for the beginning of the meeting 
*Attendees (Freegle Members/shareholders) will be verified in the Zoom lobby before the meeting.
 
*Although all volunteers are welcome to attend the meeting, only Members can vote and form the quorum.


*Only items specified on the agenda will be discussed. There is no 'any other business' at the AGM.
*Only items specified on the agenda will be discussed. There is no 'any other business' at the AGM.
      
      
*Any polls that are required are to be worded by the proposer in agreement with the Chair. The Chair's decision will be final.
*Any polls/voting required will to be worded by the proposer in agreement with the Chair. The Chair's decision will be final.
   
 
*The Returning Officer will run any required polls (these will be conducted and notified on Discourse).
*Polls/voting will be concluded by the end of the AGM meeting.
   
*24 hours will be allowed for polls, with results to be concluded by the end of the AGM period.
      
      
*AGM discussions will follow a clear protocol:
*AGM discussions will follow a clear protocol:
**only the Chair will be allowed to start official AGM agenda item discussions,
**only the Chair will be allowed to start official AGM agenda item discussions,
**any contributions to that discussion will only be considered if they are submitted under the established subject line, and
**any contributions to that discussion are welcome from Members during the meeting,
**the Chair will conclude each discussion item at an appropriate time at his sole discretion.  
**the Chair will conclude each discussion item at an appropriate time at his sole discretion.  


*Minutes will be taken of the meeting.
*Minutes will be taken of the meeting.  The meeting will be recorded.




Revision as of 13:48, 5 July 2025

Protocol for holding Freegle Ltd AGM online.

  • The meeting will take place on Zoom.
  • The Chair will take the meeting through the agenda and draw each piece of discussion to a conclusion, making sure attendees have the chance to contribute.
  • Attendees (Freegle Members/shareholders) will be verified in the Zoom lobby before the meeting.
  • Only items specified on the agenda will be discussed. There is no 'any other business' at the AGM.
  • Any polls/voting required will to be worded by the proposer in agreement with the Chair. The Chair's decision will be final.
  • Polls/voting will be concluded by the end of the AGM meeting.
  • AGM discussions will follow a clear protocol:
    • only the Chair will be allowed to start official AGM agenda item discussions,
    • any contributions to that discussion are welcome from Members during the meeting,
    • the Chair will conclude each discussion item at an appropriate time at his sole discretion.
  • Minutes will be taken of the meeting. The meeting will be recorded.


Links
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