People & Growth Working Group

TERMS OF REFERENCE

Purpose

To drive Freegle’s expansion through strategic fundraising, communications, and robust volunteer support.

Membership

• Chair: Lead for Fundraising & Partnerships (or Lead for Volunteer Engagement).
• Board Members: Two additional Board members (including the Lead for Communications & PR)
• Co-opted Volunteers: Up to 4 volunteers

Key Responsibilities

• Fundraising: Executing the Board-approved Fundraising Strategy, including grant applications and individual giving appeals
• Communications: Oversight of PR, social media, and the "Freegle Voice"
• Volunteer Support: Developing and supporting moderators, welfare policies, and dispute resolution frameworks
• Impact: Measuring and reporting on Freegle’s environmental and social outcomes

Financial Authority

• Budgeted: Authorised to approve spend within the levels of the Board-approved Annual Budget for Growth/Volunteer operations.
• Unbudgeted: Requires joint written approval from the Chairperson and the Finance Director (or the Treasurer if one is absent).

Standard Governance Provisions Decision-Making & Voting

The Working Group should strive for consensus. However, as the Board is legally liable for the organisation's actions, formal voting rights on delegated authority matters are reserved for the Board members within the group. Volunteer members serve in an advisory and delivery capacity.

• Working Groups are to meet monthly to manage delivery and operations

• Reporting and Transparency
  • Minutes: A brief record of decisions and actions must be circulated to the full Board within 7 days of each meeting
  • Quarterly Reports: Each WG Chair must present an update at the quarterly Board meeting
  • Unbudgeted Spends: All approvals granted by the Chair/Finance Director/(or Treasurer in their absence) must be reported as a standing item to the full Board

• Conduct & Confidentiality
  • All Working Group members (Board and Volunteers) must adhere to Freegle’s Conflicts of Interest Procedure

The formation of this working group, with the above terms of reference, was agreed by the Board at their meeting of 2nd April 2026.

Links:

• Working Groups
• Freegle Board