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===Events===
===Events===


When you hold an event to promote your community, you could be covered by Freegle's Insurance as long as you provide some basic information and follow these guidelines.   
When you hold an event to promote your Freegle community, we may be able to offer you some event insurance (decided on a case by case basis).   


===Getting covered by Insurance===
On an average day of running an online community, there is minimal risk of an insurance claim by or against you. The risks are increased when you run an event or deal with things face to face.


Please don't assume that everything you are doing as a volunteer is covered by the national insurance policy.  Of course, in the average day of running a community there is very little risk of an insurance claim by or against you.  But when you run an event or deal with things face to face the risks are increased so Freegle has Employers Liability and Public Liability cover. To use this you need to email insurance@ilovefreegle.org.  You will need to give at least 7 days notice of the event so that there is time to complete the process, but sooner than that would be better.<br>
You need to email board@ilovefreegle.org, giving at least seven days' notice of your event so that there is time to complete the process. However, sooner than that would be preferrable.<br>
The basic procedure is:<br>
* Community/Volunteer who wants cover for an event emails insurance@ilovefreegle.org to say so.
* insurance@ilovefreegle.org asks for completion of an information form [https://docs.google.com/spreadsheet/viewform?formkey=dHBvRl9oemlMTGNyUTJkODViZlo5blE6MQ#gid=0] and risk assessment form [https://docs.google.com/spreadsheet/ccc?key=0AhDLE82mEn2jdFB5NzBPQ2lNeXk4XzdZT0o1bVlrSFE#gid=1]
* Once the form and assessment are submitted insurance@ilovefreegle.org sends a copy of the insurance policy and cover to community/volunteer confirming that xxx event has been noted for the purposes of the policy and encourages use of spreadsheet for organising their event [https://docs.google.com/spreadsheet/ccc?key=0Aotr19dmAnNddFZOaFN3V21TM2hwS2dhZllocldqekE#gid=0]
* Once the event is over, feedback should be given to insurance@ilovefreegle.org


If this process is not carried out, there is no guarantee of the insurance cover being applicable to your event.
The basic procedure for a community/volunteer is:<br>


===Policy Summary===
* If you want cover for an event, email board@ilovefreegle.org to say so.
* Please complete an information form [https://docs.google.com/spreadsheet/viewform?formkey=dHBvRl9oemlMTGNyUTJkODViZlo5blE6MQ#gid=0] and risk assessment form [https://docs.google.com/spreadsheet/ccc?key=0AhDLE82mEn2jdFB5NzBPQ2lNeXk4XzdZT0o1bVlrSFE#gid=1]
* Once the form and assessment are submitted, you will be sent a copy of the insurance policy and cover confirming that xxx event has been noted for the purposes of the policy and encourages use of spreadsheet for organising their event [https://docs.google.com/spreadsheet/ccc?key=0Aotr19dmAnNddFZOaFN3V21TM2hwS2dhZllocldqekE#gid=0]
* Once the event is over, feedback should be given to board@ilovefreegle.org


Policy No: 2155667622AO13498<br>
If this process is not carried out, the insurance cover for your event will not be guaranteed.
Period of Insurance: 25 June 2022 to 24 June 2023 inclusive<br>
Insurance broker: Graham Sykes Ltd[https://graham-sykes.co.uk/event-insurance/]<br>
===First Aid===
Insurer: Covea Insurance plc[https://www.coveainsurance.co.uk/]<br>
First aid cover is the responsibility of the volunteers, who, at a minimum, should make sure that people would know where to go in case of an incident and are given access to a phone and a chair.
Policy Type: Multiple: Event<br>
Cover : Public Liability and Employers Liability. The employers liability section covers up to 4 volunteers/helpers.
[[File:Policy Schedule.jpg]]


===Policy Details===
===Storage of Information===
 
For the small print, please see https://drive.google.com/file/d/14JYNS7maAyQYlKGy_SKG1ARNslGhKZgC/view?usp=sharing


===Excesses===
The information given as part of the procedure for getting cover will be kept and accessed only by the mailbox board@ilovefreegle.org


Please be aware that for any claims under this policy, Freegle UK or Freegle Ltd will not cover the £250 excess for Public Liability. If a claim is made the excess is the responsibility of the Volunteer(s) who are party to the claim. This does not apply to the £500 Policy Excess in respect of any damage caused by a gazebo to volunteers/helpers.
===First Aid===
First aid cover is the responsibility of the volunteers, who, at a minimum should make sure that people would know where to go in case of an incident, and are given access to a phone and a chair.
===Storage of Information===


The information given as part of the procedure for getting cover will be kept and accessed only by the mailbox insurance@ilovefreegle.org
The Board has the option to appoint a coordinator to help with local insurance.  The following remit for that role would then be:


===INSURANCE COORDINATOR REMIT===
===INSURANCE COORDINATOR REMIT===


* monitor the insurance@ mailbox and ensure all queries are answered promptly
* Deal with requests for insurance coverage from volunteers, ensuring all the procedures and paperwork required are completed
* deal with requests for insurance cover from volunteers, ensuring all the procedures and paperwork required are completed
* Keep the insurance information on the wiki up to date
* keep the insurance information on the wiki up to date
* Collate annual statistics so that Freegle has an overview of commitments against the policy in the past year
* collate annual statistics so that Freegle has an overview of commitments against the policy in the past year
* Report to the Freegle Board
* report to the Freegle Board
 


The current insurance coordinator is Ray Owen.




Latest revision as of 12:41, 14 November 2024

Events

When you hold an event to promote your Freegle community, we may be able to offer you some event insurance (decided on a case by case basis).

On an average day of running an online community, there is minimal risk of an insurance claim by or against you. The risks are increased when you run an event or deal with things face to face.

You need to email board@ilovefreegle.org, giving at least seven days' notice of your event so that there is time to complete the process. However, sooner than that would be preferrable.

The basic procedure for a community/volunteer is:

  • If you want cover for an event, email board@ilovefreegle.org to say so.
  • Please complete an information form [1] and risk assessment form [2]
  • Once the form and assessment are submitted, you will be sent a copy of the insurance policy and cover confirming that xxx event has been noted for the purposes of the policy and encourages use of spreadsheet for organising their event [3]
  • Once the event is over, feedback should be given to board@ilovefreegle.org

If this process is not carried out, the insurance cover for your event will not be guaranteed.

First Aid

First aid cover is the responsibility of the volunteers, who, at a minimum, should make sure that people would know where to go in case of an incident and are given access to a phone and a chair.

Storage of Information

The information given as part of the procedure for getting cover will be kept and accessed only by the mailbox board@ilovefreegle.org


The Board has the option to appoint a coordinator to help with local insurance. The following remit for that role would then be:

INSURANCE COORDINATOR REMIT

  • Deal with requests for insurance coverage from volunteers, ensuring all the procedures and paperwork required are completed
  • Keep the insurance information on the wiki up to date
  • Collate annual statistics so that Freegle has an overview of commitments against the policy in the past year
  • Report to the Freegle Board



Back to Events

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