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Freegle centrally has purchased an Employers and Public Liability Insurance (PLI) policy to cover Volunteers when they are engaged in Freegle activities.
===Events===
===Events===


When you hold an event to promote your group, you could be covered by Freegle's PLI policy as long as you provide some basic information and follow some guidelines.
When you hold an event to promote your Freegle community, we may be able to offer you some event insurance (decided on a case by case basis).


===Getting covered by Insurance===
On an average day of running an online community, there is minimal risk of an insurance claim by or against you. The risks are increased when you run an event or deal with things face to face.


Please don't assume that everything you are doing as a volunteer is covered by the Central insurance policy. Of course, in the average day of running a group there is very little risk of an insurance claim by or against you.  But when you run an event or deal with things face to face the risks are increased.
You need to email board@ilovefreegle.org, giving at least seven days' notice of your event so that there is time to complete the process. However, sooner than that would be preferrable.<br>


Email insurance@ilovefreegle.org to find out what you need to do to get covered.
The basic procedure for a community/volunteer is:<br>


===Policy Summary===
* If you want cover for an event, email board@ilovefreegle.org to say so.
* Please complete an information form [https://docs.google.com/spreadsheet/viewform?formkey=dHBvRl9oemlMTGNyUTJkODViZlo5blE6MQ#gid=0] and risk assessment form [https://docs.google.com/spreadsheet/ccc?key=0AhDLE82mEn2jdFB5NzBPQ2lNeXk4XzdZT0o1bVlrSFE#gid=1]
* Once the form and assessment are submitted, you will be sent a copy of the insurance policy and cover confirming that xxx event has been noted for the purposes of the policy and encourages use of spreadsheet for organising their event [https://docs.google.com/spreadsheet/ccc?key=0Aotr19dmAnNddFZOaFN3V21TM2hwS2dhZllocldqekE#gid=0]
* Once the event is over, feedback should be given to board@ilovefreegle.org


Contract No: SC3342008102<br>
If this process is not carried out, the insurance cover for your event will not be guaranteed.
Policy No: 1200282<br>
Insured: Freegle UK<br>
===First Aid===
Period of Insurance: 1st October 2012 to 30th September 2013 inclusive<br>
First aid cover is the responsibility of the volunteers, who, at a minimum, should make sure that people would know where to go in case of an incident and are given access to a phone and a chair.
Insurance company: Naturesave Insurance [http://www.naturesave.co.uk/]<br>
Policy Name: Commercial Combined Insurance


COVER : Section G - Employers, Public and Products Liability
===Storage of Information===


Summary of cover:<br>
The information given as part of the procedure for getting cover will be kept and accessed only by the mailbox board@ilovefreegle.org
Sub-Section 1 – Employers Liability  - Included
*GBP 10,000,000 any one occurrence but
*GBP 5,000,000 any one occurrence in respect of injury occurring offshore


Sub Section 2 - Public Liability - Included
*GBP 2,000,000 any one occurrence or series of occurrences arising from any one event and unlimited in the aggregate in the Period of Insurance
*Excess - The Insured shall bear the following amount of each and every claim in respect Property Damage :  Sub Section 2 - GBP 250 each and every loss in respect of third party property damage


Sub Section 3 - Products Liability - Not Included
The Board has the option to appoint a coordinator to help with local insurance.  The following remit for that role would then be:


===Policy Details===
===INSURANCE COORDINATOR REMIT===


For the small print, please see [[Insurance Policy]].
* Deal with requests for insurance coverage from volunteers, ensuring all the procedures and paperwork required are completed
* Keep the insurance information on the wiki up to date
* Collate annual statistics so that Freegle has an overview of commitments against the policy in the past year
* Report to the Freegle Board


===Excesses===


Please be aware that for any claims under this policy, Freegle UK will not cover any excesses that apply.  If a claim is made the excesses are the responsibility of the Volunteer(s) who are party to the claim.




Latest revision as of 12:41, 14 November 2024

Events

When you hold an event to promote your Freegle community, we may be able to offer you some event insurance (decided on a case by case basis).

On an average day of running an online community, there is minimal risk of an insurance claim by or against you. The risks are increased when you run an event or deal with things face to face.

You need to email board@ilovefreegle.org, giving at least seven days' notice of your event so that there is time to complete the process. However, sooner than that would be preferrable.

The basic procedure for a community/volunteer is:

  • If you want cover for an event, email board@ilovefreegle.org to say so.
  • Please complete an information form [1] and risk assessment form [2]
  • Once the form and assessment are submitted, you will be sent a copy of the insurance policy and cover confirming that xxx event has been noted for the purposes of the policy and encourages use of spreadsheet for organising their event [3]
  • Once the event is over, feedback should be given to board@ilovefreegle.org

If this process is not carried out, the insurance cover for your event will not be guaranteed.

First Aid

First aid cover is the responsibility of the volunteers, who, at a minimum, should make sure that people would know where to go in case of an incident and are given access to a phone and a chair.

Storage of Information

The information given as part of the procedure for getting cover will be kept and accessed only by the mailbox board@ilovefreegle.org


The Board has the option to appoint a coordinator to help with local insurance. The following remit for that role would then be:

INSURANCE COORDINATOR REMIT

  • Deal with requests for insurance coverage from volunteers, ensuring all the procedures and paperwork required are completed
  • Keep the insurance information on the wiki up to date
  • Collate annual statistics so that Freegle has an overview of commitments against the policy in the past year
  • Report to the Freegle Board



Back to Events

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