Protocol for Annual General Meeting

🗄️ Archived / historic. Freegle Ltd AGM record.

Protocol for holding Freegle AGM online.

• The meeting will take place on the national Discourse discussion group. From 2024, this will be on a separate AGM group for each AGM.

• The Chair will take the meeting through the agenda and draw each piece of discussion to a conclusion, making sure attendees have the chance to contribute.

• The Returning Officers will conduct a 24 hour poll to assess the quorum for the beginning of the meeting

• Although all volunteers are welcome to attend the meeting, only Members can vote and form the quorum.

• Only items specified on the agenda will be discussed. There is no 'any other business' at the AGM.

• Any polls that are required are to be worded by the proposer in agreement with the Chair. The Chair's decision will be final.

• The Returning Officer will run any required polls (these will be conducted and notified on Discourse).

• 24 hours will be allowed for polls, with results to be concluded by the end of the AGM period.

• AGM discussions will follow a clear protocol:
  • only the Chair will be allowed to start official AGM agenda item discussions,
  • any contributions to that discussion will only be considered if they are submitted under the established subject line, and
  • the Chair will conclude each discussion item at an appropriate time at his sole discretion.

• Minutes will be taken of the meeting.

Links

• Freegle AGM – includes list of dates and links for past meetings