Structure Group Report 2011-07-31

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This report covers messages numbers 9003 to 9119 inclusive

Financial Management and Controls

Task 70 Priority 2

It was agreed that the appointment of an Auditor shouldn’t impede the opening of a bank account. The role description for an Auditor is in the process of being drawn up,

ORO Team Documents

The comments received from the July poll on adopting various documents were reviewed and amendments consequently suggested for two of the documents. A poll on the group resulted in a recommendation to the Reps that they amend the ORO Team documents. The Reps agreed to this and an announcement was made on Central and the amendments put on the Wiki. These amendments will need to be endorsed by Volunteer poll within 6 months.

Reviews of Documents

It was agreed that it would be good practice to review documents relating to any role each time a new person is elected or appointed to that role

Affiliation Requirements

Task 65 Priority 1

Following an earlier poll on the group it was proposed that affiliation requirements should be discussed again more widely in Freegle. After some debate, the present suggestion is that we revisit and reconfirm the requirements as part of the business at the AGM (to be held sometime in September-November). The wording and method of doing this is now under discussion.

The affiliation requirements about geographic area were looked at in detail, especially the interpretations of core and catchment areas of groups and the difference between what Freegle as an organisation agrees and the groups themselves operate.

Tasks handed over to Start Working Group

Three tasks were identified that Start Group kindly accepted:

  • review of GAT procedures to simplify them as a working document
  • disaffiliation process for groups
  • clarification of core geographic areas for groups

Task List

Our Task List can be viewed at

If any of the above topics interest you, or if you have proposals about the structure of Freegle to suggest, please do join our group. The Coordinator for this group is Jacky (Great Yarmouth) Deputy Coordinator is Peter Johnson (Hunts) and Secretary is Wendy (Woodley) Owners are Jacky, Peter and Wendy.

Report posted on Central 2.8.11 [1]

Back to Freegle Structure or Structure Group Report 2011-06-29, or forwards to Structure Group Report 2011-08-30