New Director Procedure

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This procedure is the responsibility of the Company Secretary or a director designated prior to the election.


Resignation Mid Term

(see Directors_Ending_Term_of_Office_Procedurefor full procedures relating to resignation process)

  • The Director is to be given a 7 day “cooling off” period before the resignation is accepted by the Board.
  • Central is informed when the resignation has been accepted.
  • The Returning Officers are emailed for information and in case an election is needed. Although the Board has the power to co-opt new members, an election might throw up new candidates.

Resignation and Retirement

  • The Directors are asked to leave the Board discussion Group and any other Director-only groups.
  • Access removed to Confidential Details Google document.
  • Access removed from Membership Register.
  • Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder.
  • Officers to change passwords and remove access if applicable.
  • Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate.
  • Update Teams section on ModTools
  • Delete section from Declarations of Interest


  • Ask Directors to read:

and email the Company Secretary to confirm that they are eligible.

  • Give access to Confidential Details and ask Director/s to provide their details.
  • Give access to Board discussion group and Membership Register.
  • Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person.
  • Update Teams section on ModTools
  • Complete Declarations of Interest section
  • Update wiki

Miscellaneous Tasks

  • Ensure all named Director roles are appointed - Freegle Board#Roles
  • Ensure someone is responsible for checking trademark applications.
  • Ensure wiki page Freegle_Board and Modtools Teams section is undated.