New Director Procedure

This procedure is the responsibility of the Society Secretary or a director designated prior to the election.

DIRECTOR RETIREMENT

(see Directors_Ending_Term_of_Office_Procedure for full procedures relating to the resignation process)

The Director is to be given a 7-day "cooling off" period before the resignation is accepted by the Board.
Central is informed when the resignation has been accepted.
The Returning Officers are emailed for information and in case an election is needed. Although the Board has the power to co-opt new members, an election might throw up new candidates.

The Directors are asked to leave the Board discussion Group and any other Director-only groups.
Access removed to Confidential Details Google document.
Access removed from Black Box.
Access removed from Membership Register.
Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder.
Officers to change passwords and remove access if applicable.
Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate.
Update Teams section on ModTools, including the bio that appears on ilovefreegle.org/about
Delete section from Declarations of Interest

Ask Directors to read: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/597664/Fit-and-proper-persons-helpsheet-and-declaration.pdf and email the Society Secretary to confirm that they are eligible.
Give access to Confidential Details and ask Director/s to provide their details.
Give access to Board discussion group and Membership Register.
Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person.
Update Teams section on ModTools
Complete Declarations of Interest section
Update wiki
Complete the annual 'fit and proper persons' form.
Look through Director Handbook