AGM 2025 Agenda

Freegle Limited Annual General Meeting

to be held 15th September 2025, 7-8pm

by Zoom meeting

1. Apologies for absence

2. Quorum confirmation

3. Approval of Minutes of the last AGM held in 2024

4. Matters Arising from 2024 Minutes:

4.a Discussion forum for AGM. The meeting in 2024 was considered successful being held on Discourse in a dedicated group over 3 days.
4.b Harassing Members. The discussion continued on Discourse [[1]] after the AGM and it was agreed that in future a reason should be given for banning a local member.

5. Presentation of AGM Board Annual Report 2025

6. Presentation of AGM Finance Report and Audit disapplication 2025

7. Vote for recommendation of disapplication for audit

8. Resolution 1: Change of Freegle Name
Proposed by Neil Morris, Freegle Board Chair:

8.a Vote for Resolution

9. Resolution 2: Implement proxy voting for future AGMs
Proposed by Louise Belcher, Member:
“That the Annual General Meeting of Freegle Ltd approves the implementation of a proxy voting process for future online general meetings, including AGMs and any special general meetings, to allow members who are unable to attend or participate live to appoint a proxy to vote on their behalf.

Proxy appointments shall be submitted in writing (either by email or post) using a standard proxy form provided by Freegle, and must be received by the Secretary (or designated officer) no later than 48 hours before the scheduled start time of the meeting. A proxy must be a member of the charity or the Chair of the meeting, and must be authorised in writing by the member appointing them.

This process shall be implemented in accordance with the charity’s governing documents and any applicable legal requirements.”

9.a Vote for Resolution

10. Resolution 3: Owners on local groups
Proposed by Derek Cole, Member:
"I propose that it be compulsory for there to be at least 2 owners for each Freegle group across the country. They need not both be fully active, backup status for one would suffice as long as they cover any absence by the active owner.

10.a Vote for Resolution

11. Resolution 4: Update terminology of Rules
Proposed by Jacky Barrett, Member
"We should update our current Rules to change reference to ‘Industrial and Provident Societies Act 1965’ and ‘Friendly and Industrial and Provident Societies Act 1968’ to ‘Co-operative and Community Benefit Societies Act 2014’. Although the Interpretation Act means our current Rules are valid, it would be good to take the opportunity to update them if we are also going to change other aspects of the Rules at this time"

11.a. Vote for Resolution

12. Announcement of 2025 Director election Annual Director Resignations and Election 2025

13. Meeting closure

Link: AGM 2025