Directors 2015 Election Details

Introduction

The last year has been a big one for Freegle. In addition to welcoming our two-millionth member and seeing hundreds of local volunteers from hundreds of local groups facilitate our members in keeping many tonnes from going to the tip, Freegle was also transformed nationally into Freegle Ltd, an Industrial and Provident Society for Community Benefit.

More details of that change can be found on the following page.

        Freegle Structural Change

In February 2014 we elected nine individuals to serve as Directors of this newly forming IPS. We thank those individuals, the Freegle Reps and all other Freegle Volunteers who worked so hard to set up Freegle Ltd. Now that the IPS is fully formed, in Freegle Ltd will soon host its first Annual General Meeting (AGM).

The first AGM of Freegle Ltd will be held Monday, 8 June 2015 (0001hrs) to Tuesday, 16 June 2015 (2359hrs) inclusive on Freegle UK Central. As detailed in our Rules under Retirement Cycle, all the current Directors are obliged to stand down at the first AGM. As such, there will be an election for 9 Directors.

Role

Details for the Director Role can be found on the following pages.

        Director Role Description

        Rules about the Director Role

Any additional questions that arise about the Director Role will be be added to the questions document. Please ask any such questions that you have on Freegle Central or send them to the Returning Officer email address.

Term of Office

Note that the Freegle IPS Director period of office is starting afresh (so there is no continuation if someone is currently serving as a Freegle Rep or Director). In subsequent years, 1/3 of the IPS Directors will stand down as per the Freegle Rules.

Election Timetable

The Freegle IPS Directors 2015 Election timetable will be as follows:

18 May  2015  (Mon)  Start of Day  -  Nominations Begin
31 May  2015  (Sun)  End   of Day  -  Nominations Close (14 days)
04 June 2015  (Thu)  End   of Day  -  Candidate Statements Due (4 days)
05 June 2015  (Fri)  Start of Day  -  Candidate Q&A Week Begins
11 June 2015  (Thu)  End   of Day  -  Candidate Q&A Week Closes (7 days)
12 June 2015  (Fri)                -  RO Final Poll Preparation (1 day)
13 June 2015  (Sat)  Start of Day  -  Voting Begins
19 June 2015  (Fri)  End   of Day  -  Voting Closes (7 days)
20 June 2015  (Sat)  Start of Day  -  Voting Validation Begins
22 June 2015  (Mon)  End   of Day  -  Voting Validation Closes (3 days)
23 June 2015  (Tue)  Start of Day  -  Results to Be Announced (or probably sooner)

Note the following regarding this election timetable.

1. Start of Day refers to 12:00 AM on that day, (i.e. 00:00 on that day).
2. End of Day refers to 12:00 AM on the next day (i.e. 24:00 on that day).
3. Voting validation will likely take less than 3 days. Results will be posted as soon as possible.

Candidate Nominations

Nominations for Freegle Director will begin immediately. However, the counting of the weeks required will begin on Monday, 18 May 2015 so that we have a full two weeks for nominations.

Nominations should be made as follows:

1. Nominated candidates must be members of Freegle Ltd (see Rules 53 and 54).
2. Nominations may be made via Freegle Central or directly to the Returning Officer email address. Nominations may either be made by the candidate (self nominated) or another Freegle Volunteer.
3. Nominations should include the individual's full name and email address. In the event of the nominee being a volunteer with a Freegle group, their primary group should be provided. In the event of another individual being nominated, any relevant group membership should be noted (i.e. a member of the National Cooperative's Council).
4. Nominations should be seconded. This can occur on either Freegle Central or directly to the Returning Officer email address.
5. All nominations will be confirmed by the Returning Officer to the candidate, seconder and to Freegle Central (regardless of where the nomination was sent).

Polling Paper

Sent to all Members 8th August 2015:

Freegle Directors 2015 Election

Introduction

February 2014 we elected nine individuals to serve as Directors of this newly forming IPS. We thank those individuals, the Freegle Reps and all other Freegle Volunteers who worked so hard to set up Freegle Ltd. Now that the IPS is fully formed, Freegle Ltd recently held its first Annual General Meeting (AGM).

As detailed in our Rules under Retirement Cycle, all the current Directors are obliged to stand down at the first AGM. As such, we are electing our new Directors. As we only have seven candidates for Director to fill the nine spots, this election is to confirm those that have been nominated as Director.

Voter Eligibility

Those that have registered as members of Freegle Ltd are eligible to vote in this election.

Candidate Details

As a part of this, candidates have prepared Candidate Statements. These will tell you a bit more about the candidates and what they feel they have to offer as a Freegle IPS Director. Additionally, several weeks were provided for a candidate Question & Answer period to take place on Freegle Central. During that time, voters were invited to ask questions to candidates. All candidates were invited to respond to each question. A total of 6 questions were asked with 35 candidate answers being returned.

Please review these as follows: Candidate Statements and Questions & Answers Spreadsheet

Director Selection

• Ollie Clark
• Christian Brenninkmeijer
• John Carroll
• Edward Hibbert
• Andrew Trusty
• Cat Fletcher
• Andy Ludlow

A reminder/2nd notification was sent to all registered Members 10th August 2015 as several indicated on Central that they had not received the first notification:

Freegle Director 2015 Election - Please Vote (2nd Notification)

As a member of Freegle Ltd, you are eligible to vote in our official elections and polls. We are currently on day three of voting for our new Directors. Please visit the following poll to place your vote.

http: //fluidsurveys.com/surveys/freeglero-c/freegle-directors-2015-election/unique code

This link is uniquely tied to this survey and your email address. Please do not forward this message. The link will only work for your vote.

Also, please note that while there are nine Director vacancies, there are only seven candidates. As such, this poll is effectively to confirm the seven candidates into the role of Director. You are allowed to vote for as many or as few as you wish.

The spreadsheet with the candidates statements as well as the questions and answers is provided in the information about the poll once you click the link.

Lastly, the password is of your choosing and allows you to revisit the poll to review or change your vote later. If you've already set a password in a previous poll or in this one, it'll be what you set it to.

Regards,
Paul Thompson
A Returning Officer for Freegle

Link: Board Elections