Freegle Board Minutes September 2014

Meeting of the Board of Freegle Limited held online on Wednesday 03 September 2014 between 9.00 and 22.00 hrs on https://uk.groups.yahoo.com/neo/groups/FreegleBoard

Polling

https://uk.groups.yahoo.com/neo/groups/FreegleBoard

Directors Present

Jacky Barrett, Ollie Clark, Cat Fletcher, Edward Hibbert, Andrew Ludlow, Alison Redway, Tina Wilcox

The meeting commenced at 9.00 hrs.

Unity Trust Bank require that the Board agree to the opening of an account with them and to the account signatories and their level of access.

Apologies for Absence

None

Declarations of Interest

Jacky Barrett, John Carroll, Edward Hibbert and Tina Willcox abstained in the appropriate poll relating to them personally.

Opening a Bank Account

We agreed to the following:

http://www.unity.co.uk/upload/pdf/Unity_Terms_and_Conditions.pdf

1. Freegle Limited, registered under the Industrial and Provident Societies Act 1965, Register No 32410R wishes to open an account with Unity Trust Bank plc (“The Bank”) and produced to the meeting a copy of the Bank’s terms and conditions for operating an account.

2. The Bank’s terms and conditions are approved and the Company/Organisation agrees to be bound by them.

3. The Bank’s terms and conditions may vary from time to time and the Company/Organisation agrees to be bound by them.

4. The Mandate for the operation of the bank account(s), payment instructions and banking services to be provided to the Bank and that amendments to the Mandate may be made by any Director/Trustee, or by any officer of the Company/Organisation who is intimated to the Bank as being authorised by the Board to do so in accordance with the Bank’s procedures.

5. The Bank is entitled to rely upon this Mandate until it receives a later Mandate amending it.

6. The Bank will be provided with a copy of the Company’s Certificate of Incorporation, together a copy of the Company’s Rules or the Organisation’s registration documents. Any changes to these documents must be advised in writing to the Bank.

7. The Bank will be notified in writing of any change of Directors/Trustees of the Company/Organisation or of any officer of the Company/Organisation who is known to the Bank as being authorised to do so.

8. The Company will be liable for any liabilities of the Company to the Bank.

Votes: 8 For

Bank Account Signatories

We agreed that the following Volunteers should be signatories to the Unity Trust bank account.

John Carroll

View and Submit access

Votes: 6 For, 1 Abstain

Jane Loveday

View and Submit access

Votes: 7 For

Jacky Barrett

View and Authorise

Votes: 6 For, 1 Abstain

Edward Hibbert

View and Authorise access

Votes: 6 For, 1 Abstain

Tina Willcox

View and Authorise

Votes: 6 For, 1 Abstain

Date of Next Meeting

24 September at 7.15 (note earlier time)

The meeting closed at 22.00hrs.

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