Structure Group Report 2012-03-31

STRUCTURE GROUP REPORT

March 2012

http://freegle.it/Structure

This is a summary of discussions since our last report of 29th Feb 2012, covering messages 9983 to 10042. Our membership stands at 69 (the same as last month).

The topics we have discussed this month are below.

Streamlining Working Groups

(Remit of Structure Group)

Our present remit needs changing because it is out of date and we are now taking on a broader remit.

POLL QUESTION: We should change the remit of this group to: "To conduct discussions on the national organisational structures, policies and procedures of the Freegle organisation. Recommendations for changes will be proposed to the Reps or Central as appropriate." The poll was run for 5 days.

CHOICES AND RESULTS

- Yes, 15 votes, 100.00%

- No, 0 votes, 0.00%

- Abstain (please explain), 0 votes, 0.00%

- Abandon (please explain), 0 votes, 0.00%

Streamlining Working Groups

(Name of Structure Group)

It was agreed by straw poll that the name should remain the same as it still covers what this group will be dealing with and will be generally simpler and less confusing to leave it as it is.

Proposed amendment to Expenditure Approval

It was suggested that we amend the current rule that two out of the available pool of permitted signatories have to authorise each payment to stipulate that that neither of these signatories should be the recipient of the money. This is to cover the possibility that a couple/two friends etc could be in the position of being able to endorse payments for themselves. We discussed this and it was decided that since our current procedure is that all items of expenditure have to be approved by a minimum of 6 out of the 9 Reps it would make it very difficult for this to happen, that current checks and audits would pick it up very quickly if it did happen, and that to strive for foolproof systems that stop any form of collusion between 2 or more people to defraud would entail a huge amount of checks and balances and Freegle is unlikely at any time to be handling enough money to make that worthwhile.

Task 52 - Asset Security

This task is about considering how best to secure our domain names for Freegle.

UPDATE: It has been confirmed that Edward now has access to ilovefreegle.org

Task 14: Groups leaving Freegle

We had this task on our list a while ago and marked it as complete as it was shifted over to Start. Start had long and thorough discussions on this, ending with a poll on the group and an entry being put in the wiki detailing what was decided - http://wiki.ilovefreegle.org/Disaffiliation

This is the only task from the Start group that needs to be shifted to us now we have changed our remits. We are deciding whether this task is complete or whether this disaffiliation procedure should be subject to wider poll for adoption, given that affiliation of a group is subject to national agreement. Discussion continues...

Task List

Our Task List can be viewed at http://freegle.it/StructureTasks

If any of the above topics interest you, or if you have proposals about the structure of Freegle to suggest, please do join our group. http://freegle.it/Structure

The Coordinator for this group is Jacky (Great Yarmouth) Deputy Coordinator is Peter Johnson (Hunts) and Secretary is Wendy (Woodley) Owners are Jacky, Peter and Wendy.

Back to Freegle Structure or Structure Group Report 2012-02-29, orforwards to Structure Group Report 2012-04-30