AGM 2025 Agenda

Freegle Limited Annual General Meeting

to be held 15th September 2025, 7-8pm

by Zoom meeting

1. Apologies for absence

2. Quorum confirmation

3. Approval of Minutes of the last AGM held in 2024

4. Matters Arising from 2024 Minutes:

4.a Discussion forum for AGM. The meeting in 2024 was considered successful being held on Discourse in a dedicated group over 3 days.
4.b Harassing Members. The discussion continued on Discourse [[1]] after the AGM and it was agreed that in future a reason should be given for banning a local member.

5. Presentation of AGM Board Annual Report 2025

6. Presentation of AGM Finance Report and Audit disapplication 2025

7. Vote for recommendation of disapplication for audit

8. Extraordinary Resolutions to be considered by the AGM.

8.1 The Board asks that the following Rule change be agreed by the Society:

Rule 1 to be changed from "The name of the society shall be Freegle Limited” to "The name of the society shall be Freegle”

Explanation: This change of name will bring the organisation in line with other charitable organisations by dropping the Limited off the name of the Society.

8.2 The Board asks the at the following rule Change be agreed by the Society:

Rule 12 be changed from "The first Members of the Society will be the Founder Members. The Board may at its discretion admit to membership any individual, corporate body or nominee of a unincorporated body, firm, partnership or corporate body who supports the objects of the Society through being an owner, moderator or other volunteer for a Freegle affiliated local group or who is a volunteer for the Society who has paid or agreed to pay any subscription or other sum due in respect of membership for the time being in force.”
to
"The first Members of the Society will be the Founder Members. The Board may at its discretion admit to membership any individual, corporate body or nominee of a unincorporated body, firm, partnership or corporate body who supports the objects of the Society who has paid or agreed to pay any subscription or other sum due in respect of membership for the time being in force.”

Explanation: This will allow the Board of Freegle to set up a broader membership scheme for Freegle if they so choose to do at any point in the future for instance as a fundraising scheme and to increase our pool of potential volunteers. The Board would consult with existing members and volunteers as to how this would work before any such membership scheme is implemented. All membership applications will need to be agreed by the Board in line with the revised rule.

8.3. Jacky Barrett, Member asks the following Rule change be agreed by the Society:

That the Interpretation of 'the Act’ be updated from ""the Act" refers to the Industrial and Provident Societies Act 1965 or any Act or Acts amending or in substitution of it or them for the time being in force;” to "the Act" refers to the Co-operative and Community Benefit Societies Act 2014 or any Act or Acts amending or in substitution of it or them for the time being in force;

Explanation: This updates our rules to bring them in line with the Act that we are now under. The Co-operative and Community Benefit Societies Act 2014 has replaced the Industrial and Provident Societies Act 1965.

8.4 Louise Belcher, Member asks the following Rule change be agreed by the Society:

“That the Annual General Meeting of Freegle Ltd approves the implementation of a proxy voting process for future online general meetings, including AGMs and any special general meetings, to allow members who are unable to attend or participate live to appoint a proxy to vote on their behalf.

Proxy appointments shall be submitted in writing (either by email or post) using a standard proxy form provided by Freegle, and must be received by the Secretary (or designated officer) no later than 48 hours before the scheduled start time of the meeting. A proxy must be a member of the charity or the Chair of the meeting, and must be authorised in writing by the member appointing them.

This process shall be implemented in accordance with the charity’s governing documents and any applicable legal requirements.”

9. Ordinary Resolution to be considered by the AGM:

Derek Cole, Member asks the following change be agreed by the Society:

"I propose that it be compulsory for there to be at least 2 owners for each Freegle group across the country. They need not both be fully active, backup status for one would suffice as long as they cover any absence by the active owner.

10. Announcement of 2025 Director election Annual Director Resignations and Election 2025

11. Meeting closure

Link: AGM 2025