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Freegle uses Google Documents and Spreadsheets quite a bit while working on drafts of procedures, policies, etc. There are many way to share docs. Different methods have their advantages. This page will (eventually) describe these different methods.  
Freegle uses Google Docs and Sheets quite a bit when working on drafts of procedures, policies and so on. There are several ways to share these documents, and different methods have their advantages. This page describes those methods.


= Read Only Sharing  =
= Read-only sharing =


To ensure the maximum capatability, the basic read-only version of documents should be shared at all times.  
To keep things working for everyone, share the basic read-only version of a document by default.


This works for both those that want to:  
This works whether someone wants to:


#View the document - as this view is supported by almost all  browsers  
#View the document - this view is supported by almost all browsers.
#Edit the document - as this view has an edit link at the bottom
#Edit the document - this view has an edit link at the bottom.


To share read only, please see the following screenshots.  
To share read-only, follow the screenshots below.


[[Image:Sharing-google-docs-1.png]]
[[Image:Sharing-google-docs-1.png]]


In this screenshot above, you click on the Sharing menu which is on the right side of the page. Then click on "Publish to the Web".
In the screenshot above, click the Sharing menu on the right side of the page, then click "Publish to the Web".


[[Image:Sharing-google-docs-2.png]]
[[Image:Sharing-google-docs-2.png]]


Next, once you have confirmed that you want to publish the document to the web, you will be shown a sharing details window like above. Please note the URL there which is best for sharing.
Once you've confirmed you want to publish the document to the web, you'll see a sharing details window like the one above. Note the URL shown there - that's the best one to share.
 
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[[Category:Reference & Help]]

Latest revision as of 12:00, 17 July 2026

Freegle uses Google Docs and Sheets quite a bit when working on drafts of procedures, policies and so on. There are several ways to share these documents, and different methods have their advantages. This page describes those methods.

Read-only sharing

To keep things working for everyone, share the basic read-only version of a document by default.

This works whether someone wants to:

  1. View the document - this view is supported by almost all browsers.
  2. Edit the document - this view has an edit link at the bottom.

To share read-only, follow the screenshots below.

In the screenshot above, click the Sharing menu on the right side of the page, then click "Publish to the Web".

Once you've confirmed you want to publish the document to the web, you'll see a sharing details window like the one above. Note the URL shown there - that's the best one to share.


Back to How do I do this?

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