Sharing Google Docs: Difference between revisions

From Freegle Wiki
← Older edit
No edit summary
Wiki revamp: restructure & modernise
 
(2 intermediate revisions by one other user not shown)
Line 1: Line 1:
Freegle uses Google Documents and Spreadsheets quite a bit while working on drafts of procedures, policies, etc. There are many ways to share these documents. Different methods have their advantages. This page will describe these different methods.  
Freegle uses Google Docs and Sheets quite a bit when working on drafts of procedures, policies and so on. There are several ways to share these documents, and different methods have their advantages. This page describes those methods.


[[Google Document Manager]]
= Read-only sharing =


To keep things working for everyone, share the basic read-only version of a document by default.


= Read Only Sharing  =
This works whether someone wants to:


To ensure maximum capabability, the basic read-only version of documents should be shared at all times.  
#View the document - this view is supported by almost all browsers.
#Edit the document - this view has an edit link at the bottom.


This works for both those that want to:
To share read-only, follow the screenshots below.


#View the document - as this view is supported by almost all browsers
[[Image:Sharing-google-docs-1.png]]
#Edit the document - as this view has an edit link at the bottom


To share read only, please see the following screenshots.  
In the screenshot above, click the Sharing menu on the right side of the page, then click "Publish to the Web".


[[Image:Sharing-google-docs-1.png]]  
[[Image:Sharing-google-docs-2.png]]


In the screenshot above, click on the Sharing menu which is on the right side of the page. Then click on "Publish to the Web".  
Once you've confirmed you want to publish the document to the web, you'll see a sharing details window like the one above. Note the URL shown there - that's the best one to share.


[[Image:Sharing-google-docs-2.png]]  
<br> Back to [[How do I do this?]]


Next, once you have confirmed that you want to publish the document to the web, you will be shown a sharing details window like that above. Please note the URL there, which is best one for sharing.
[[Category:Reference & Help]]
 
<br> Back to [[Tech Group Stuff]] or [[How do I do this?]]
 
[[Category:How do I do this?]]

Latest revision as of 12:00, 17 July 2026

Freegle uses Google Docs and Sheets quite a bit when working on drafts of procedures, policies and so on. There are several ways to share these documents, and different methods have their advantages. This page describes those methods.

Read-only sharing

To keep things working for everyone, share the basic read-only version of a document by default.

This works whether someone wants to:

  1. View the document - this view is supported by almost all browsers.
  2. Edit the document - this view has an edit link at the bottom.

To share read-only, follow the screenshots below.

In the screenshot above, click the Sharing menu on the right side of the page, then click "Publish to the Web".

Once you've confirmed you want to publish the document to the web, you'll see a sharing details window like the one above. Note the URL shown there - that's the best one to share.


Back to How do I do this?

Retrieved from "https://wiki.ilovefreegle.org/index.php?title=Sharing_Google_Docs&oldid=56974"