New Director Procedure: Difference between revisions
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(Update as we've done this procedure recently.) |
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This procedure is the responsibility of the Company Secretary or a director designated prior to the election. | This procedure is the responsibility of the [[Company Secretary]] or a director designated prior to the election. | ||
==DIRECTOR RETIREMENT== | ==DIRECTOR RETIREMENT== | ||
===Resignation Mid Term=== | ===Resignation Mid Term=== | ||
(see [[Directors_Ending_Term_of_Office_Procedure]]for full procedures relating to resignation process) | (see [[Directors_Ending_Term_of_Office_Procedure]] for full procedures relating to resignation process) | ||
*The Director is to be given a 7 day “cooling off” period before the resignation is accepted by the Board. | *The Director is to be given a 7 day “cooling off” period before the resignation is accepted by the Board. | ||
*Central is informed when the resignation has been accepted. | *Central is informed when the resignation has been accepted. | ||
*The Returning Officers are emailed for information and in case an election is needed. | *The Returning Officers are emailed for information and in case an election is needed. Although the Board has the power to co-opt new members, an election might throw up new candidates. | ||
===Resignation and Retirement=== | ===Resignation and Retirement=== | ||
* The Directors are asked to leave the Board discussion Group and any other Director-only groups. | * The Directors are asked to leave the Board discussion Group and any other Director-only groups. | ||
* Access removed to Confidential Details Google document. | * Access removed to Confidential Details Google document. | ||
* Access removed from Black Box | |||
* Access removed from Membership Register. | * Access removed from Membership Register. | ||
* Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder. | * Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder. | ||
* Officers to change passwords and remove access if applicable. | * Officers to change passwords and remove access if applicable. | ||
* Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate. | * Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate. | ||
* Update Teams section on ModTools, including the bio that appears on ilovefreegle.org/about | |||
* Delete section from Declarations of Interest | |||
==DIRECTOR APPOINTMENT== | ==DIRECTOR APPOINTMENT== | ||
*Ask Directors to read: | *Ask Directors to read: | ||
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/597664/Fit-and-proper-persons-helpsheet-and-declaration.pdf | |||
and email the Company Secretary to confirm that they are eligible. | and email the [[Company Secretary]] to confirm that they are eligible. | ||
*Give access to Confidential Details and ask Director/s to provide their details. | *Give access to Confidential Details and ask Director/s to provide their details. | ||
*Give access to Board discussion group | *Give access to Board discussion group and Membership Register. | ||
*Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person. | *Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person. | ||
*Update Teams section on ModTools | |||
*Complete Declarations of Interest section | |||
*Update wiki | |||
==Miscellaneous Tasks== | ==Miscellaneous Tasks== | ||
*Ensure all named Director roles are appointed - [[Freegle Board#Roles]] | *Ensure all named Director roles are appointed - [[Freegle Board#Roles]] | ||
*Ensure someone is responsible for | *Ensure someone is responsible for [[Checking trademark applications]]. | ||
*Ensure wiki page [[Freegle_Board]] and Modtools Teams section is | *Ensure wiki page [[Freegle_Board]] and Modtools Teams section is updated. | ||
[[Category:Freegle Board]][[Category:Policies, Procedures, Remits]] | [[Category:Freegle Board]][[Category:Policies, Procedures, Remits]] | ||
Latest revision as of 12:39, 14 November 2024
This procedure is the responsibility of the Company Secretary or a director designated prior to the election.
DIRECTOR RETIREMENT
Resignation Mid Term
(see Directors_Ending_Term_of_Office_Procedure for full procedures relating to resignation process)
- The Director is to be given a 7 day “cooling off” period before the resignation is accepted by the Board.
- Central is informed when the resignation has been accepted.
- The Returning Officers are emailed for information and in case an election is needed. Although the Board has the power to co-opt new members, an election might throw up new candidates.
Resignation and Retirement
- The Directors are asked to leave the Board discussion Group and any other Director-only groups.
- Access removed to Confidential Details Google document.
- Access removed from Black Box
- Access removed from Membership Register.
- Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder.
- Officers to change passwords and remove access if applicable.
- Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate.
- Update Teams section on ModTools, including the bio that appears on ilovefreegle.org/about
- Delete section from Declarations of Interest
DIRECTOR APPOINTMENT
- Ask Directors to read:
and email the Company Secretary to confirm that they are eligible.
- Give access to Confidential Details and ask Director/s to provide their details.
- Give access to Board discussion group and Membership Register.
- Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person.
- Update Teams section on ModTools
- Complete Declarations of Interest section
- Update wiki
Miscellaneous Tasks
- Ensure all named Director roles are appointed - Freegle Board#Roles
- Ensure someone is responsible for Checking trademark applications.
- Ensure wiki page Freegle_Board and Modtools Teams section is updated.
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