AGM 2011

Background

Our Constitution lays out the following requirement:

10.1 There will be an Annual General Meeting (AGM) held in each calendar year between September and November.

10.3 The business to be conducted at the AGM shall be held on the FreegleUK Central group, over a period of 7 days to allow Freegle Volunteers full opportunity to participate.

10.4 The AGM will:

a. approve annual verified accounts, or statement of income and expenditure;

b. appoint an auditor or verifier to independently examine the accounts;

c. receive a report from The Reps of the year’s activities;

d. decide any other notified business.

10.5 Freegle Volunteers will be given a minimum of one month’s notice of the AGM via email to each group owner address.

AGM 2011 Dates

The AGM will be held 31st October 2011 (0001hrs) to 6th September 2011(2359hrs) inclusive on Freegle UK Central.

Protocol for the Meeting

• The Chair will take the meeting through the agenda and draw each piece of discussion to a conclusion, making sure attendees have the chance to contribute.

• Only items specified on the agenda will be discussed. There is no 'any other business' at the AGM.

• Any polls that are required to be worded by the proposer in agreement with the Chair. The Chair's decision will be final.

• The Returning Officer will run any required polls (these will be conducted on Central and notified by special notice).

• 72 hours will be allowed for polls, with results to be concluded by the end of the AGM week.

• AGM discussions will follow a clear protocol: only the Chair will be allowed to start official AGM agenda item discussions, any contributions to that discussion will only be considered if they are submitted under the established subject line and the Chair will conclude each discussion item at an appropriate time at his sole discretion.

• Minutes will be taken of the meeting.

Agenda

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Reports

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Minutes

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