Director Induction Information

Election of Directors

Annually, in accordance with our Rules, one-third of the elected Directors retires from office. Elections are conducted by appointed Returning Officers, who will guide candidates through the timetable and any other requirements. Elections are open to all Members of Freegle.

Co-option of Directors

The Board can co-opt a Freegle Member Director to fill an elected vacancy. They can also co-opt up to two external independent Directors who need not be Members.

Following Election or Co-option to the Board

The initial information exchange between the Board and a new Director will include:

* Introduction to other Board members

• Access to the Board discussion group
• Inclusion on the Board Register of Directors
• Explanation of Conflicts of Interest Procedure
• The new Board member will be required to present (either visibly or via sending copies to secretary@ilovefreegle.org) ID, including proof of identity (passport, driving licence) and proof of address (utility bill in the last three months). This will be logged as seen in the Directors' register. No copies of the proof of ID will be kept on file.
• A Fit and Proper Person Form must be completed at the induction stage and also at the re-election at an AGM for every board member

* Access to:

• • Board timetable of meetings
  • Previous Minutes of Board Meetings and current Action list(s)
  • Board calendar
  • Discourse (central discussion group for all volunteers), if not already included
  • Introduction to key non-Board role holders if relevant

Early Reading:

• https://wiki.ilovefreegle.org/Director_Handbook - basic information set out as a handbook within the Freegle Wiki
• https://wiki.ilovefreegle.org/Freegle_Ltd_Annual_Reports - link to the Board's Annual Reports, presented each year at the AGM

The Board will ensure that the following are also actioned as needed:

• Informing FCA of change in Directors
• Updating Company records with Companies House
• Updating the wiki with new Director information - Freegle Board and Board History
• Updating Modtools>Teams>Boards with new Director information

Link: Director Handbook