Returning Officer Remit: Difference between revisions

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===Appointment===
===Appointment===
Previous appointments were announced on Central on 31st January 2012, message no. 25946  and 9th July 2013, message 39576. The terms of office were to finish for Freegle UK on 30th January 2015 and 8th July 2016.  These terms of office have been honoured and the role holders asked to continue within Freegle Ltd.  The role is now an annual appointment directly by the Board, with applications being requested on Freegle Central.  At the end of their term of office, role holders are eligible to be appointed again immediately.  
Previous appointments were announced on Central on 31st January 2012, message no. 25946  and 9th July 2013, message 39576. The terms of office were to finish for Freegle UK on 30th January 2015 and 8th July 2016.  These terms of office have been honoured and the role holders asked to continue within Freegle Ltd.  The role is now an annual appointment directly by the Board.  Applications will be requested on Central and the Secretary will make a recommendation to Members to appoint.  At the end of their term of office, role holders are eligible to be appointed again immediately.  


A Returning Office can cease to hold office before the end of the term, as described in the [[Named Role Ending Terms of Office Procedures]].
A Returning Office can cease to hold office before the end of the term, as described in the [[Named Role Ending Terms of Office Procedures]].

Revision as of 22:22, 3 January 2015

This remit was adopted by the Board on …….

The role of Returning Officer is carried out by an equal team of two, both with the title Returning Officer.

Appointment

Previous appointments were announced on Central on 31st January 2012, message no. 25946 and 9th July 2013, message 39576. The terms of office were to finish for Freegle UK on 30th January 2015 and 8th July 2016. These terms of office have been honoured and the role holders asked to continue within Freegle Ltd. The role is now an annual appointment directly by the Board. Applications will be requested on Central and the Secretary will make a recommendation to Members to appoint. At the end of their term of office, role holders are eligible to be appointed again immediately.

A Returning Office can cease to hold office before the end of the term, as described in the Named Role Ending Terms of Office Procedures.

Role

The purpose of this role is to run Board, Member and Volunteer polls and elections as requested.

Job Remit

  • Organise all elections and Member polls, as detailed in the Running Polls and Elections and Election and Poll Procedures documents.
  • Organise polls when requested by the Board, Working Groups or Teams
  • Maintain records of elections and Member polls on Central files and the Freegle Wiki as appropriate.
  • Communicate appropriately with the Board, Members, Central and Working Groups.
  • Maintain appropriate confidentiality of information about elections and polls.

Working Practices

  • The Returning Officers will use private discussion methods to organise the confidential aspects of their roles.
  • They should ensure that they keep up to date with messages posted on Central and ensure the Returning Officer mailbox is checked regularly so they are aware of current topics, concerns and communications.
  • If a Returning Officer is aware that they will be away from the Internet for a period of 48 hours or more,, they should take all reasonable steps to advise the other Returning Officer and whether they are available for urgent communications by other means (e.g. telephone).
  • Prolonged absence without prior notification will be dealt with under section 3 of the Named Role Ending Term of Office Procedures document.
  • Any communication with other members whether on Central or Working Groups should be explicit as to whether the RO is posting as the role holder or in a personal capacity.

Relevant Procedures and Guidelines:

  • Running_Polls_and_Elections - overall explanation of how the Returning Officers run polls and elections
  • Election and Poll Procedures - detailed procedures for national polls and elections.
  • 10% Poll Procedure - explanation of right to call for a poll
  • Poll Voting - poll percentage requirements for mandatory affiliation
  • Election Timetable - indicative timetable for elections
  • Elected Roles Autopromotion - rule for autopromotion

Records of national polls and elections: Records are kept of all polls and elections, whether held on a working group between those members or nationally of all Volunteers and/or Members. The national ones are:

  • Polls, current and past - Polls
  • Elections, current and past - Election links

Links: