Difference between revisions of "New Director Procedure"
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*The Returning Officers are emailed for information and in case an election is needed. | *The Returning Officers are emailed for information and in case an election is needed. | ||
===Resignation and Retirement=== | ===Resignation and Retirement=== | ||
| − | * The Directors are asked to leave the Board | + | * The Directors are asked to leave the Board discussion Group and any other Director-only groups. |
* Access removed to Confidential Details Google document. | * Access removed to Confidential Details Google document. | ||
* Access removed from Membership Register. | * Access removed from Membership Register. | ||
* Access removed to Trello Boards/Set up new account | * Access removed to Trello Boards/Set up new account | ||
| − | * Passwords changed for gmail accounts | + | * Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder. |
* Officers to change passwords and remove access if applicable. | * Officers to change passwords and remove access if applicable. | ||
* Start a new conversation thread for Board meetings on Skype. | * Start a new conversation thread for Board meetings on Skype. | ||
* The Membership Register to be amended. | * The Membership Register to be amended. | ||
* Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate. | * Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate. | ||
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==DIRECTOR APPOINTMENT== | ==DIRECTOR APPOINTMENT== | ||
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and email the Company Secretary to confirm that they are eligible. | and email the Company Secretary to confirm that they are eligible. | ||
*Give access to Confidential Details and ask Director/s to provide their details. | *Give access to Confidential Details and ask Director/s to provide their details. | ||
| − | *Give access to | + | *Give access to Board discussion group, Trello and Membership Register. |
| − | *Financial Director to inform bank and, | + | *Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person. |
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==Miscellaneous Tasks== | ==Miscellaneous Tasks== | ||
*Ensure all named Director roles are appointed - [[Freegle Board#Roles]] | *Ensure all named Director roles are appointed - [[Freegle Board#Roles]] | ||
*Ensure someone is responsible for checking trademark applications. | *Ensure someone is responsible for checking trademark applications. | ||
| − | + | *Ensure wiki page [[Freegle_Board]] and Modtools Teams section is undated. | |
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| − | *Ensure wiki page | ||
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| − | [[Freegle_Board]] | ||
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| − | and | ||
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[[Category:Freegle Board]][[Category:Policies, Procedures, Remits]] | [[Category:Freegle Board]][[Category:Policies, Procedures, Remits]] | ||
Latest revision as of 12:15, 23 November 2021
This procedure is the responsibility of the Company Secretary or a director designated prior to the election.
DIRECTOR RETIREMENT
Resignation Mid Term
(see Directors_Ending_Term_of_Office_Procedurefor full procedures relating to resignation process)
- The Director is to be given a 7 day “cooling off” period before the resignation is accepted by the Board.
- Central is informed when the resignation has been accepted.
- The Returning Officers are emailed for information and in case an election is needed.
Resignation and Retirement
- The Directors are asked to leave the Board discussion Group and any other Director-only groups.
- Access removed to Confidential Details Google document.
- Access removed from Membership Register.
- Access removed to Trello Boards/Set up new account
- Passwords changed for gmail accounts and any specific passwords relating to a position as official/role holder.
- Officers to change passwords and remove access if applicable.
- Start a new conversation thread for Board meetings on Skype.
- The Membership Register to be amended.
- Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate.
DIRECTOR APPOINTMENT
- Ask Directors to read:
http://www.hmrc.gov.uk/charities/guidance-notes/chapter2/model-dec-ff-persons.pdf
and email the Company Secretary to confirm that they are eligible.
- Give access to Confidential Details and ask Director/s to provide their details.
- Give access to Board discussion group, Trello and Membership Register.
- Financial Director to inform bank and, if appropriate, inform HMRC of change of authorised official/responsible person.
Miscellaneous Tasks
- Ensure all named Director roles are appointed - Freegle Board#Roles
- Ensure someone is responsible for checking trademark applications.
- Ensure wiki page Freegle_Board and Modtools Teams section is undated.
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