Difference between revisions of "New Director Procedure"

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*Ensure all named Director roles are appointed - [[Freegle Board#Roles]]
 
*Ensure all named Director roles are appointed - [[Freegle Board#Roles]]
 
*Ensure someone is responsible for checking trademark applications.
 
*Ensure someone is responsible for checking trademark applications.
*Ensure Board Observers are appointed for all areas
+
*Ensure Board Observers are appointed for all areas [[Board_Observer_Guidelines]]
 
+
*Ensure wiki page [[Freegle_Board]] and Who’s Who spreadsheet http://freegle.in/whoswho are updated.
[[Board_Observer_Guidelines]]
 
 
 
*Ensure wiki page
 
 
 
[[Freegle_Board]]
 
 
 
and Who’s Who spreadsheet  
 
 
 
http://freegle.in/whoswho
 
 
 
are updated.
 
  
 
[[Category:Freegle Board]][[Category:Policies, Procedures, Remits]]
 
[[Category:Freegle Board]][[Category:Policies, Procedures, Remits]]

Revision as of 00:57, 7 July 2015

This procedure is the responsibility of the Company Secretary or a director designated prior to the election.

DIRECTOR RETIREMENT

Resignation Mid Term

(see Directors_Ending_Term_of_Office_Procedurefor full procedures relating to resignation process)

  • The Director is to be given a 7 day “cooling off” period before the resignation is accepted by the Board.
  • Central is informed when the resignation has been accepted.
  • The Returning Officers are emailed for information and in case an election is needed.

Resignation and Retirement

  • The Directors are asked to leave the Board Yahoo Group and any other Director-only Yahoo or Google Groups.
  • Access removed to Confidential Details Google document.
  • Access removed from Membership Register.
  • Access removed to Trello Boards/Set up new account
  • Passwords changed for gmail accounts, Yahoo, and any specific passwords relating to a position as official/role holder.
  • Officers to change passwords and remove access if applicable.
  • Start a new conversation thread for Board meetings on Skype.
  • The Membership Register to be amended.
  • Financial Director to inform bank and/or HMRC of change of authorised official/responsible person if appropriate.


DIRECTOR APPOINTMENT

  • Ask Directors to read:

http://www.hmrc.gov.uk/charities/guidance-notes/chapter2/model-dec-ff-persons.pdf

and email the Company Secretary to confirm that they are eligible.

  • Give access to Confidential Details and ask Director/s to provide their details.
  • Give access to Yahoo Board Group, Trello and Membership Register.
  • Financial Director to inform bank and, If appropriate, inform HMRC of change of authorised official/responsible person.

Miscellaneous Tasks





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