This page summarises our agreed Best Practice for running a Freegle group. Each point has a link to further information on Best Practice Notes.
Freegle promotes reuse. We need to make sure that using Freegle Groups is as quick, easy and enjoyable as possible for us and our members. Further explanation about each of these points can be found at Best Practice Notes
The Freegle Volunteer Agreement outlines expectations of Freegle and Volunteers. The intent of this is to support Freegle and group members, and to safeguard our reputation. All the advice below is within the context of the Basic Requirements of a Freegle Group#Local Rules.
To safeguard your community and give you peace of mind, have back up arrangements in place.
- Make sure all of your Volunteer Team know they can contact Mentors to get some help - email [email@example.com](mailto:firstname.lastname@example.org)
- Exchange contact information with your chosen other volunteers locally and/or nationally in case of crisis.
Home pages (Freegle website, Facebook etc.) should be welcoming and quick and easy to read. All website homepages should have a logo or local picture, tagline, welcoming message and, optionally, local rules. To do this, go to Settings in Modtools.
New Freeglers need an easy start
- Ensure all posts, especially first posts, are dealt with swiftly and sympathetically.
- Don’t overwhelm members with lots of admin emails.
Ideally, moderation of messages needs to be at least every few hours. Put members who post correctly on Group Settings (unmoderated).
Simple and minimal rules
Keep rules short and to the point. Apply them fairly, always politely, and with flexibility where appropriate. Your group rules are for your group only, it’s not acceptable to try to enforce your rules on other groups, such as asking your member to leave another group.
‘Wanted’ posts are a good thing
Equally accept requests or offers as first and subsequent posts from members. Our primary purpose is to keep things in use, so members who reuse those items are essential for Freegle. Requests should be encouraged, with no restrictions on numbers of wanted posts or numbers of items requested.
Avoid rejecting messages
Members have made the effort to post a message, so unless it contravenes core rules (free and legal), try not to reject it. Editing a message and, if needed, sending a friendly personal message to the member to explain the rules, whilst promoting Freegle Direct (if available) as an easy way to compose messages will be more effective in the long run.
Impression of you and Freegle
We are providing a service which is helping your members get in touch with one another to keep stuff out of the waste stream, so let’s be good hosts.
Handling problems and complaints from members is tricky. Finding the balance between running the group how you would like it to be run and how members would like you to run the group is not always easy but is important to do well.
Use tools/services to make it easier to run or use your Community
Take up some or all of the helpful tools and services that Freegle makes available for your members and you.
Ask for help
You are not alone. All Freegle volunteers are in this together, we have a shared mission, so take advantage of others’ experience, friendship and advice.
Publicise your group
The more people who know about your group, the better service it will offer your community. Make use of national publicity tools to spread the word and get more members.
Freegle is run collectively by all of us, so make sure that you are involved and informed about Freegle nationally.
Get to know other Freegle Mods
Chatting to other Freegle volunteers can help put a 'face' to people and to establish better rapport for good and bad times.
Note: The guidelines on Best Practice Notes were last formally discussed and amended on Development Group in 2015/2016. This summary was discussed and added in July/August 2017. Splitting the whole document into two pages was done as part of the whole wiki review in light of ditching Yahoo.
Link: Running Your Group