Working Groups Procedure - Revision history

RevampBot: Wiki revamp: restructure & modernise

2026-07-17T12:00:00Z

Wiki revamp: restructure & modernise

← Older revision		Revision as of 12:00, 17 July 2026
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	===1.Role===		===1. Role===
	Working Groups focus on particular areas/topics, keeping Central traffic at a manageable level and encouraging participation in forming and progressing the objectives of Freegle. They are open to all Volunteers. The current Groups and their remits can be found at Working Groups.		Working Groups focus on particular areas/topics, keeping Central traffic at a manageable level and encouraging participation in forming and progressing the objectives of Freegle. They are open to all Volunteers. The current Groups and their remits can be found at Working Groups.


	===2. Remit===		===2. Remit===
	Authority in Freegle is delegated from Members to the Board, with Central acting as a general discussion forum. Working Groups have devolved responsibility from the Board, as per their remits, to deal with specific areas of work. The Board, Central or Group members can ask a Group to consider a topic and come up with a recommendation.		Authority in Freegle is delegated from Members to the Board, with Central acting as a general discussion forum. Working Groups have devolved responsibility from the Board, as per their remits, to deal with specific areas of work. The Board, Central or Group members can ask a Group to consider a topic and come up with a recommendation.
	After discussing a topic, a Group may produce a proposal. The Document Approval Policy details how various documents are approved. Proposals for ways of working or projects should follow the same process as a written procedure.		After discussing a topic, a Group may produce a proposal. The Document Approval Policy details how various documents are approved. Proposals for ways of working or projects should follow the same process as a written procedure.


	===3. Participation in Working Groups===		===3. Participation in Working Groups===
	All Volunteers using [[ModTools]] are automatically entitled to be members of Discourse. The choice is then up to individuals if they wish to view or participate in conversations on the Discourse groups including Working Groups. Where volunteers have a national role (eg. Board members or members of a national Team), they should always declare which ~~‘hat’~~ they are wearing in conversations.		All Volunteers using [[ModTools]] are automatically entitled to be members of Discourse. The choice is then up to individuals if they wish to view or participate in conversations on the Discourse groups, including Working Groups. Where volunteers have a national role (e.g. Board members or members of a national Team), they should always declare which 'hat' they are wearing in conversations.

	===4. Coordinator===		===4. Coordinator===
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	====4.2 Appointment of Coordinator====		====4.2 Appointment of Coordinator====
	Appointment of a Coordinator is either by consensus (if there is one candidate on which the Group agrees) or a poll of Volunteers. A Start of Topic notice will be put on Central by Central Mods to alert volunteers of a forthcoming appointment.		Appointment of a Coordinator is either by consensus (if there is one candidate on which the Group agrees) or a poll of Volunteers. A Start of Topic notice will be put on Central by Central Mods to alert volunteers of a forthcoming appointment.


	===5. Working Practices===		===5. Working Practices===
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	====5.2 Working Group Polls====		====5.2 Working Group Polls====
	Discussions on matters within Freegle can often continue at length as we want to make sure that opinions are heard and everyone fairly considered.		*Discussions on matters within Freegle can often continue at length, as we want to make sure that opinions are heard and everyone is fairly considered.
	*Polls are required for final decisions/recommendations, with a simple majority deciding the vote. These final polls should be live for at least 5 days and that length of time clearly announced.		*Polls are required for final decisions/recommendations, with a simple majority deciding the vote. These final polls should be live for at least 5 days and that length of time clearly announced.
	*If a discussion is particularly long a Group straw poll (or interim poll) can be useful. These interim/straw ~~polls~~ results are not binding, however they can often clarify where the Group as a majority stands on a matter and move a decision forward more efficiently.		*If a discussion is particularly long, a Group straw poll (or interim poll) can be useful. These interim/straw poll results are not binding, however they can often clarify where the Group as a majority stands on a matter and move a decision forward more efficiently.

	====5.3 Topic Notification Emails to Central====		====5.3 Topic Notification Emails to Central====
	In order to avoid disenfranchising Volunteers, the Coordinator is responsible for sending Start of Topic Notification emails to Central for significant topics, and might consider also informing Central when a final poll is being run.		In order to avoid disenfranchising Volunteers, the Coordinator is responsible for sending Start of Topic Notification emails to Central for significant topics, and might consider also informing Central when a final poll is being run.



	===6. Links===		===6. Links===
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	*[[Glossary]]		*[[Glossary]]
	*[[Document Approval Policy]]		*[[Document Approval Policy]]
	*~~this~~ remit was updated after review by Development and approval by the Board March 2021		*This remit was updated after review by Development and approval by the Board, March 2021.


	[[~~category~~:~~Central Groups~~]][[~~category~~:Policies, Procedures, Remits]]		[[Category:Organisation & Governance]]
			[[Category:Getting Involved]]
			[[Category:Policies, Procedures, Remits]]

Jacky: Protected "Working Groups Procedure" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2024-11-11T22:06:22Z

Protected "Working Groups Procedure" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

← Older revision	Revision as of 22:06, 11 November 2024
(No difference)

Jacky: /* 6. Links */

2021-06-11T09:18:29Z

6. Links

← Older revision		Revision as of 09:18, 11 June 2021
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	*[[Central Discussion and Working Group Membership Policy]]		*[[Central Discussion and Working Group Membership Policy]]
	*[[Discourse Support Team Remit]]		*[[Discourse Support Team Remit]]
	*[[Moderation of National Groups Guidelines ]]
	*[[Working Groups]]		*[[Working Groups]]
	*[[Glossary]]		*[[Glossary]]

Jacky: /* 3. Participation in Working Groups */

2021-06-11T09:18:07Z

3. Participation in Working Groups

← Older revision		Revision as of 09:18, 11 June 2021
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	===3. Participation in Working Groups===		===3. Participation in Working Groups===
	All Volunteers using [[ModTools]] are automatically ~~made~~ members of ~~Central~~. The choice is then up to individuals if they wish to view or participate in conversations on the ~~other~~ Discourse groups including Working Groups. Where volunteers have a national role (eg. Board members or members of a national Team), they should always declare which ‘hat’ they are wearing in conversations.		All Volunteers using [[ModTools]] are automatically entitled to be members of Discourse. The choice is then up to individuals if they wish to view or participate in conversations on the Discourse groups including Working Groups. Where volunteers have a national role (eg. Board members or members of a national Team), they should always declare which ‘hat’ they are wearing in conversations.


	===4. Coordinator===		===4. Coordinator===

Jacky: /* 6. Links */

2021-04-25T15:43:42Z

6. Links

← Older revision		Revision as of 15:43, 25 April 2021
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	===6. Links===		===6. Links===
	*[[Central Discussion and Working Group Membership Policy]]		*[[Central Discussion and Working Group Membership Policy]]
			*[[Discourse Support Team Remit]]
	*[[Moderation of National Groups Guidelines ]]		*[[Moderation of National Groups Guidelines ]]
	*[[Working Groups]]		*[[Working Groups]]

Jacky: /* 4.1 Coordinator Remit */

2021-04-25T15:43:02Z

4.1 Coordinator Remit

← Older revision		Revision as of 15:43, 25 April 2021
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	====4.1 Coordinator Remit====		====4.1 Coordinator Remit====
	The Working Group Coordinator is responsible for the following tasks:		The Working Group Coordinator is part of the [[Discourse Support Team Remit\|Discourse Support Team]], and is responsible for the following tasks:
	*Maintain a Task List for the priorities and work of the Group.		*Maintain a Task List for the priorities and work of the Group.
	*Draw up conclusions to discussions of Task List items, running polls where necessary and informing the Board as appropriate.		*Draw up conclusions to discussions of Task List items, running polls where necessary and informing the Board as appropriate.

Jacky: /* 5.2 Working Group Polls */

2021-03-24T12:38:08Z

5.2 Working Group Polls

← Older revision		Revision as of 12:38, 24 March 2021
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	====5.2 Working Group Polls====		====5.2 Working Group Polls====
	Discussions on matters within Freegle can often continue at length as we want to make sure that opinions are heard and everyone fairly considered.		Discussions on matters within Freegle can often continue at length as we want to make sure that opinions are heard and everyone fairly considered.
	Polls are required for final decisions/recommendations, with a simple majority deciding the vote. These final polls should be live for at least 5 days and that length of time clearly announced.		*Polls are required for final decisions/recommendations, with a simple majority deciding the vote. These final polls should be live for at least 5 days and that length of time clearly announced.
	*If a discussion is particularly long a Group straw poll (or interim poll) can be useful. These interim/straw polls results are not binding, however they can often clarify where the Group as a majority stands on a matter and move a decision forward more efficiently.		*If a discussion is particularly long a Group straw poll (or interim poll) can be useful. These interim/straw polls results are not binding, however they can often clarify where the Group as a majority stands on a matter and move a decision forward more efficiently.

Jacky at 12:37, 24 March 2021

2021-03-24T12:37:39Z

Show changes

Jacky: /* 6. Links */

2021-01-25T14:06:23Z

6. Links

← Older revision		Revision as of 14:06, 25 January 2021
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	*[[Central Discussion and Working Group Membership Policy]]		*[[Central Discussion and Working Group Membership Policy]]
	*[[Moderation of National Groups Guidelines ]]		*[[Moderation of National Groups Guidelines ]]
	*[[Board Observer Guidelines]]
	*[[Working Groups]]		*[[Working Groups]]
	*[[Glossary]]		*[[Glossary]]

Jacky: /* 4.3 Board Observer */

2021-01-25T14:05:56Z

4.3 Board Observer

← Older revision		Revision as of 14:05, 25 January 2021
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	Roles could include Task Leader (to lead a specific task) or Group Secretary (for group reports and helping with Task List maintenance).		Roles could include Task Leader (to lead a specific task) or Group Secretary (for group reports and helping with Task List maintenance).

	=====4.3 ~~Board Observer~~=====		=====4.3 Directors=====
	The Board will appoint an Observer for each Working Group who will be the primary communication conduit between Board and the Group. More specifically, when the Board needs to communicate with the Group in an official capacity, that communication shall pass from the Observer to the Group Coordinator.

	Directors may also participate on Groups in a personal capacity, like any other Volunteer.		Directors may also participate on Groups in a personal capacity, like any other Volunteer.

	=====4.4 Appointment of Working Group Roles=====		=====4.4 Appointment of Working Group Roles=====