Returning Officer Remit - Revision history

Jacky: /* Appointments */

2025-08-26T06:38:07Z

Appointments

← Older revision		Revision as of 06:38, 26 August 2025
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	==Appointments==		==Appointments==

			2013 and 2014 - Paul Thompson, Carole Marland and Trevor Oxburgh were involved as Returning Officers for Board elections

	The Board announced its appointment of Alison Redway and Ray Owen on 29.6.16.		The Board announced its appointment of Alison Redway and Ray Owen on 29.6.16.

Jacky: /* Appointments */

2025-08-10T05:14:08Z

Appointments

← Older revision		Revision as of 05:14, 10 August 2025
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	The Board confirmed in October 2017 and September 2021 that Alison and Jacky were willing to continue as Returning Officers for 12 months.		The Board confirmed in October 2017 and September 2021 that Alison and Jacky were willing to continue as Returning Officers for 12 months.
	Alison resigned 6th ~~October~~ 2025.		Alison resigned 6th June 2025.

			The Board appointed Wendy Lishman on 6th August 2025 as an additional Returning Officer for the AGM.

Jacky: /* Appointments */

2025-06-06T11:08:18Z

Appointments

← Older revision		Revision as of 11:08, 6 June 2025
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	For the 2017 AGM, Alison Redway and Jacky Barrett were appointed as Returning Officers.		For the 2017 AGM, Alison Redway and Jacky Barrett were appointed as Returning Officers.

	The Board confirmed in October 2017 that Alison and Jacky were willing to continue as Returning Officers for 12 months.		The Board confirmed in October 2017 and September 2021 that Alison and Jacky were willing to continue as Returning Officers for 12 months.
	~~This has subsequently been reconfirmed, e.g. in September 2021~~.		Alison resigned 6th October 2025.

Jacky: Protected "Returning Officer Remit" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2024-11-13T09:07:37Z

Protected "Returning Officer Remit" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

← Older revision	Revision as of 09:07, 13 November 2024
(No difference)

Jacky at 12:01, 3 August 2024

2024-08-03T12:01:52Z

← Older revision		Revision as of 12:01, 3 August 2024
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	The Board confirmed in October 2017 that Alison and Jacky were willing to continue as Returning Officers for 12 months.		The Board confirmed in October 2017 that Alison and Jacky were willing to continue as Returning Officers for 12 months.
	This has subsequently ~~beeb~~ reconfirmed, e.g. in September 2021.		This has subsequently been reconfirmed, e.g. in September 2021.

Neville Reid: remove links to Yahoo groups

2024-08-02T18:01:47Z

remove links to Yahoo groups

← Older revision		Revision as of 18:01, 2 August 2024
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	*Elections, current and past - [[Election links]] and [[Board Elections]]		*Elections, current and past - [[Election links]] and [[Board Elections]]

	==~~Links:~~==		==Appointments==
	*(1) 2016 request for role applicants [[https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/58440]] Announcement of appointment ~~29.6.16~~ of Alison Redway and Ray Owen ~~[[https://groups~~.~~yahoo~~.~~com/neo/groups/FreegleUK-Central/conversations/topics/58874]]~~.		The Board announced its appointment of Alison Redway and Ray Owen on 29.6.16.

	For the 2016 AGM and election, the Board appointed Jacky Barrett as stand-in for Ray Owen. ~~[[https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/60093]]~~		For the 2016 AGM and election, the Board appointed Jacky Barrett as stand-in for Ray Owen.

	For the 2017 AGM, Alison Redway and Jacky Barrett were appointed as Returning Officers.		For the 2017 AGM, Alison Redway and Jacky Barrett were appointed as Returning Officers.

	The Board confirmed Alison and Jacky were willing to continue as Returning Officers for 12 months, ~~October 2017 [[https://groups~~.~~yahoo~~.~~com/neo/groups/FreegleUK-Central/conversations/topics/65097]]~~		The Board confirmed in October 2017 that Alison and Jacky were willing to continue as Returning Officers for 12 months.
			This has subsequently beeb reconfirmed, e.g. in September 2021.
	~~The Board confirmed with Alison and Jacky that they were willing to continue as Returning Officers for 12 months,~~ September 2021.

Jacky at 13:21, 3 August 2022

2022-08-03T13:21:50Z

Jacky: /* Links: */

2021-11-10T19:13:09Z

Links:

← Older revision		Revision as of 19:13, 10 November 2021
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	The Board confirmed Alison and Jacky were willing to continue as Returning Officers for 12 months, October 2017 [[https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/65097]]		The Board confirmed Alison and Jacky were willing to continue as Returning Officers for 12 months, October 2017 [[https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/65097]]

			The Board confirmed with Alison and Jacky that they were willing to continue as Returning Officers for 12 months, September 2021.

Jacky at 21:03, 2 December 2019

2019-12-02T21:03:49Z

← Older revision		Revision as of 21:03, 2 December 2019
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	*[[Glossary]]		*[[Glossary]]
	*Previous Freegle UK document: [[Returning Officer]]		*Previous Freegle UK document: Returning Officer

	[[category:Policies, Procedures, Remits]]		[[category:Policies, Procedures, Remits]]

Jacky: /* Links: */

2017-10-27T15:59:11Z

Links:

← Older revision		Revision as of 15:59, 27 October 2017
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	For the 2016 AGM and election, the Board appointed Jacky Barrett as stand-in for Ray Owen. [[https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/60093]]		For the 2016 AGM and election, the Board appointed Jacky Barrett as stand-in for Ray Owen. [[https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/60093]]

	For 2017, Alison Redway and Jacky Barrett were appointed as Returning Officers.		For the 2017 AGM, Alison Redway and Jacky Barrett were appointed as Returning Officers.

			The Board confirmed Alison and Jacky were willing to continue as Returning Officers for 12 months, October 2017 [[https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/65097]]


	*[[Glossary]]		*[[Glossary]]

← Older revision		Revision as of 13:21, 3 August 2022
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	This remit was adopted by the Board on ~~6th January 2015~~.		This remit was adopted by the Board on 2nd August 2022.

	The role of Returning Officer is carried out by an equal team of two, both with the title Returning Officer.		The role of Returning Officer is carried out by an equal team of two, both with the title Returning Officer.

	===Appointment===		===Appointment===
	Previous appointments were announced on Central on 31st January 2012, message no. 25946 and 9th July 2013, message 39576. The terms of office were to finish for Freegle UK on 30th January 2015 and 8th July 2016. These terms of office have been honoured and the role holders asked to continue within Freegle Ltd. The role is ~~now~~ an annual appointment ~~directly~~ by the Board.~~(1) Applications will be requested on Central and the Secretary will make a recommendation to Members to appoint.~~ At the end of their term of office, role holders are eligible to be appointed again immediately.		This role is an annual appointment by the Board. At the end of their term of office, role holders are eligible to be appointed again immediately. If necessary, the Board can ask for recommendations for the role or approach individual candidates directly. The Board will inform Freegle Central of these annual appointments.

	A Returning Officer can cease to hold office before the end of the term, as described in the [[Named Role Holder Ending Term of Office Procedure]].		A Returning Officer can cease to hold office before the end of the term, as described in the [[Named Role Holder Ending Term of Office Procedure]].
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	===Job Remit===		===Job Remit===
	*Organise all elections and Member polls, as detailed in the ~~Running Polls and Elections~~ and Election and Poll ~~Procedures~~ documents.		*Organise all elections and Member polls, as detailed in the [[Freegle Ltd AGM]] and [[Election and Poll Procedure]] documents.
	*Organise polls when requested by the Board, Working Groups or Teams		*Organise polls when requested by the Board, Working Groups or Teams
	*Maintain records of elections and Member polls on ~~Central files and~~ the Freegle Wiki ~~as appropriate~~.		*Maintain records of elections and Member polls on the Freegle Wiki, taking into account confidentiality issues.
	*Communicate appropriately with the Board, Members, Central and Working Groups.		*Communicate appropriately with the Board, Members, Central and Working Groups.
	*Maintain appropriate confidentiality of information about elections and polls.		*Maintain appropriate confidentiality of information about elections and polls.

	===Working Practices===		===Working Practices===
	*The Returning Officers will use ~~private discussion methods to organise~~ the ~~confidential aspects~~ of ~~their roles~~.		*The Returning Officers will use the Returning Officer mailbox as the prime place of communication between themselves, referrals and procedures.
	*They should ensure that they keep up to date with messages posted on Central and ensure the Returning Officer mailbox is checked regularly so they are aware of current topics, concerns and communications.		*They should ensure that they keep up to date with messages posted on Central and ensure the Returning Officer mailbox is checked regularly so they are aware of current topics, concerns and communications.
	*If a Returning Officer is aware that they will be away from the Internet for a period of ~~48 hours~~ or more,, they should take all reasonable steps to advise the other Returning Officer and whether they are available for urgent communications by other means (e.g. telephone).		*If a Returning Officer is aware that they will be away from the Internet for a period of 2 weeks or more, they should take all reasonable steps to advise the other Returning Officer and whether they are available for urgent communications by other means (e.g. telephone).
	*Prolonged absence without prior notification will be dealt with under section 3 of the [[Named Role Holder Ending Term of Office Procedure]] document.		*Prolonged absence without prior notification will be dealt with under section 3 of the [[Named Role Holder Ending Term of Office Procedure]] document.
	*Any communication with other members whether on Central or Working Groups should be explicit as to whether the RO is posting as the role holder or in a personal capacity.		*Any communication with other members whether on Central or Working Groups should be explicit as to whether the RO is posting as the role holder or in a personal capacity.
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	*[[Protocol for Annual General Meeting]] - for Freegle Ltd AGM		*[[Protocol for Annual General Meeting]] - for Freegle Ltd AGM

	'''Records of national polls and elections:		'''Records of national polls and elections:'''
	'''
	Records are kept of all polls and elections, whether held on a working group between those members or nationally of all Volunteers and/or Members. The national ones are:		Records are kept of all polls and elections, whether held on a working group between those members or nationally of all Volunteers and/or Members. The national ones are:
	*Polls, current and past - [[Polls]]		*Polls, current and past - [[Polls]]