Maintain Black Box Process - Revision history

RevampBot: Wiki revamp: restructure & modernise

2026-07-17T12:00:00Z

Wiki revamp: restructure & modernise

← Older revision		Revision as of 12:00, 17 July 2026
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	The Freegle Black Box is a Google Drive ~~Folder~~ which contains a copy of important electronic documents, designed to be accessible in the event of a disaster.		The Freegle Black Box is a Google Drive folder which contains a copy of important electronic documents, designed to be accessible in the event of a disaster.

	The aim is to allow Freegle to recover or continue operating in the event of a significant operational issue.		The aim is to allow Freegle to recover or continue operating in the event of a significant operational issue.

	The Freegle Black Box does not include in its scope ~~Information Technology assets~~, as they use other mechanisms to provide assured operations in the event of a major event.		The Freegle Black Box does not include Information Technology assets in its scope, as they use other mechanisms to provide assured operations in the event of a major event.

	====Triggers====		====Triggers====
	Refresh of the Freegle Black Box is an annual process, triggered by an entry in the [https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Board Calendar]		Refresh of the Freegle Black Box is an annual process, triggered by an entry in the [https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Board Calendar].

	Other ad-hoc refreshes may happen if someone identifies significant content to be stored in the Black Box		Other ad-hoc refreshes may happen if someone identifies significant content to be stored in the Black Box.

	====Responsibilities====		====Responsibilities====
	* In the Board Calendar, the [[Board Chair]] is the owner of the action to refresh the Black Box		*In the Board Calendar, the [[Board Chair]] is the owner of the action to refresh the Black Box.

	====Inputs====		====Inputs====
	* The current contents of the Freegle Black Box		*The current contents of the Freegle Black Box
	* Source ~~Folders~~ for electronic documents (details below)		*Source folders for electronic documents (details below)

	====Outputs====		====Outputs====
	* Updated Freegle Black Box		*Updated Freegle Black Box
	* Report documenting the items copied as part of the refresh		*Report documenting the items copied as part of the refresh
	* Updates to this wiki page		*Updates to this wiki page

	====Items Copied as Part of the Refresh====		====Items Copied as Part of the Refresh====
	* Freegle Board Minutes and Agendas		*Freegle Board Minutes and Agendas
	* Contracts and Acceptance Emails		*Contracts and Acceptance Emails
	* Budget and Approval Documents		*Budget and Approval Documents
	* Finance reports (including forecasts and end of year accounts)		*Finance reports (including forecasts and end of year accounts)
	* Bank account and Xero access details documents		*Bank account and Xero access details documents
	* Role Definitions		*Role Definitions
	* Recruitment documents (e.g. interview questions)		*Recruitment documents (e.g. interview questions)
	* Pay Review Documents		*Pay Review Documents
	* Freegle Board timetable		*Freegle Board timetable
	* Charity Registration Documents		*Charity Registration Documents
	* Freegle Ltd Membership Register		*Freegle Ltd Membership Register
	* Board Register of Interests		*Board Register of Interests
	* Any 1-off significant documents (e.g. the Strategy Report produced in 2024)		*Any one-off significant documents (e.g. the Strategy Report produced in 2024)

	====Process====		====Process====
	# Using the inputs above, plus input from the Board and other volunteers, identify the items to be secured in the Black Box		#Using the inputs above, plus input from the Board and other volunteers, identify the items to be secured in the Black Box
	# Copy the ~~Relevant~~ content across to the Black Box		#Copy the relevant content across to the Black Box
	#:Note: Google Drive does not support a native "copy folder" function, so this can be fiddly. Information can be found on the web in pages such as [https://www.howtogeek.com/435522/how-to-copy-google-drive-folders/ this]		#:Note: Google Drive does not support a native "copy folder" function, so this can be fiddly. Information can be found on the web in pages such as [https://www.howtogeek.com/435522/how-to-copy-google-drive-folders/ this]
	# Produce a 1-page report summarising what was copied as part of the refresh		#Produce a one-page report summarising what was copied as part of the refresh
	# If other standard items to be copied were identified, then update this page		#If other standard items to be copied were identified, then update this page
	# Report the conclusion of the refresh to the ~~board~~		#Report the conclusion of the refresh to the Board

	====Links====		====Links====
	* [https://drive.google.com/drive/folders/1Dq_xpw9O0ErVJYBHLtLAX9RfWU_EB9-H?usp=drive_link Freegle Black Box] (~~Access Required~~)		*[https://drive.google.com/drive/folders/1Dq_xpw9O0ErVJYBHLtLAX9RfWU_EB9-H?usp=drive_link Freegle Black Box] (access required)
	* [https://docs.google.com/document/d/1MwVnzu3n7fj80jIR8N-rCQn6-blxY_zB5wfeVAzIFck/edit?usp=drive_link Report of Black Box Refresh from 5th January 2025] (~~Access Required~~)		*[https://docs.google.com/document/d/1MwVnzu3n7fj80jIR8N-rCQn6-blxY_zB5wfeVAzIFck/edit?usp=drive_link Report of Black Box Refresh from 5th January 2025] (access required)

	[[~~category~~:~~Policies, Procedures, Remits~~]] [[~~category~~:Freegle Board]]		[[Category:Organisation & Governance]]
			[[Category:Freegle Board]]
			[[Category:Policies, Procedures, Remits]]

NotNowCraig at 14:18, 8 January 2025

2025-01-08T14:18:26Z

← Older revision		Revision as of 14:18, 8 January 2025
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	* Pay Review Documents		* Pay Review Documents
	* Freegle Board timetable		* Freegle Board timetable
			* Charity Registration Documents
	* Freegle Ltd Membership Register		* Freegle Ltd Membership Register
	* Board Register of Interests		* Board Register of Interests

Jacky at 13:04, 7 January 2025

2025-01-07T13:04:40Z

← Older revision		Revision as of 13:04, 7 January 2025
Line 1:		Line 1:
	The ~~Feegle~~ Black Box is a Google Drive Folder which contains a copy of important electronic documents, designed to be accessible in the event of a disaster		The Freegle Black Box is a Google Drive Folder which contains a copy of important electronic documents, designed to be accessible in the event of a disaster.

	The aim is to allow Freegle to recover or continue operating in the event ~~that an~~ significant operational issue		The aim is to allow Freegle to recover or continue operating in the event of a significant operational issue.

	The Freegle Black Box does not include in its scope Information Technology assets, as they use other mechanisms to provide assured operations in the event of a major event		The Freegle Black Box does not include in its scope Information Technology assets, as they use other mechanisms to provide assured operations in the event of a major event.

	====Triggers====		====Triggers====
Line 48:		Line 48:
	* [https://docs.google.com/document/d/1MwVnzu3n7fj80jIR8N-rCQn6-blxY_zB5wfeVAzIFck/edit?usp=drive_link Report of Black Box Refresh from 5th January 2025] (Access Required)		* [https://docs.google.com/document/d/1MwVnzu3n7fj80jIR8N-rCQn6-blxY_zB5wfeVAzIFck/edit?usp=drive_link Report of Black Box Refresh from 5th January 2025] (Access Required)

	[[category:Policies, Procedures, Remits]]		[[category:Policies, Procedures, Remits]] [[category:Freegle Board]]

NotNowCraig: Created page with "The Feegle Black Box is a Google Drive Folder which contains a copy of important electronic documents, designed to be accessible in the event of a disaster The aim is to allow Freegle to recover or continue operating in the event that an significant operational issue The Freegle Black Box does not include in its scope Information Technology assets, as they use other mechanisms to provide assured operations in the event of a major event ====Triggers==== Refresh of the..."

2025-01-05T19:05:04Z

Created page with "The Feegle Black Box is a Google Drive Folder which contains a copy of important electronic documents, designed to be accessible in the event of a disaster The aim is to allow Freegle to recover or continue operating in the event that an significant operational issue The Freegle Black Box does not include in its scope Information Technology assets, as they use other mechanisms to provide assured operations in the event of a major event ====Triggers==== Refresh of the..."

New page

The Feegle Black Box is a Google Drive Folder which contains a copy of important electronic documents, designed to be accessible in the event of a disaster

The aim is to allow Freegle to recover or continue operating in the event that an significant operational issue

The Freegle Black Box does not include in its scope Information Technology assets, as they use other mechanisms to provide assured operations in the event of a major event

====Triggers====
Refresh of the Freegle Black Box is an annual process, triggered by an entry in the [https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Board Calendar]

Other ad-hoc refreshes may happen if someone identifies significant content to be stored in the Black Box

====Responsibilities====
* In the Board Calendar, the [[Board Chair]] is the owner of the action to refresh the Black Box

====Inputs====
* The current contents of the Freegle Black Box
* Source Folders for electronic documents (details below)

====Outputs====
* Updated Freegle Black Box
* Report documenting the items copied as part of the refresh
* Updates to this wiki page

====Items Copied as Part of the Refresh====
* Freegle Board Minutes and Agendas
* Contracts and Acceptance Emails
* Budget and Approval Documents
* Finance reports (including forecasts and end of year accounts)
* Bank account and Xero access details documents
* Role Definitions
* Recruitment documents (e.g. interview questions)
* Pay Review Documents
* Freegle Board timetable
* Freegle Ltd Membership Register
* Board Register of Interests
* Any 1-off significant documents (e.g. the Strategy Report produced in 2024)

====Process====
# Using the inputs above, plus input from the Board and other volunteers, identify the items to be secured in the Black Box
# Copy the Relevant content across to the Black Box
#:Note: Google Drive does not support a native "copy folder" function, so this can be fiddly. Information can be found on the web in pages such as [https://www.howtogeek.com/435522/how-to-copy-google-drive-folders/ this]
# Produce a 1-page report summarising what was copied as part of the refresh
# If other standard items to be copied were identified, then update this page
# Report the conclusion of the refresh to the board

====Links====
* [https://drive.google.com/drive/folders/1Dq_xpw9O0ErVJYBHLtLAX9RfWU_EB9-H?usp=drive_link Freegle Black Box] (Access Required)
* [https://docs.google.com/document/d/1MwVnzu3n7fj80jIR8N-rCQn6-blxY_zB5wfeVAzIFck/edit?usp=drive_link Report of Black Box Refresh from 5th January 2025] (Access Required)

[[category:Policies, Procedures, Remits]]