Insurance - Revision history

Jacky at 13:02, 2 July 2025

2025-07-02T13:02:02Z

← Older revision		Revision as of 13:02, 2 July 2025
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	'''As of July 2024, Freegle does not have general PLI. If you have a specific requirement, please email board@ilovefreegle.org to discuss it.'''		'''As of July 2024, Freegle does not have general PLI. If you have a specific requirement, please email board@ilovefreegle.org to discuss it.'''
			'''The information below was written pre July 2024, but a lot of it still applies for locally held events.'''

	===Events===		===Events===

Edwh at 10:49, 14 February 2025

2025-02-14T10:49:22Z

← Older revision		Revision as of 10:49, 14 February 2025
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			'''As of July 2024, Freegle does not have general PLI. If you have a specific requirement, please email board@ilovefreegle.org to discuss it.'''

	===Events===		===Events===

Jacky: Protected "Insurance" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2024-11-14T12:41:38Z

Protected "Insurance" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

← Older revision	Revision as of 12:41, 14 November 2024
(No difference)

Jacky at 19:47, 18 September 2024

2024-09-18T19:47:28Z

← Older revision		Revision as of 19:47, 18 September 2024
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	The information given as part of the procedure for getting cover will be kept and accessed only by the mailbox board@ilovefreegle.org		The information given as part of the procedure for getting cover will be kept and accessed only by the mailbox board@ilovefreegle.org


			The Board has the option to appoint a coordinator to help with local insurance. The following remit for that role would then be:

	===INSURANCE COORDINATOR REMIT===		===INSURANCE COORDINATOR REMIT===

FreegleSecretary at 13:50, 23 July 2024

2024-07-23T13:50:04Z

← Older revision		Revision as of 13:50, 23 July 2024
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	===Events===		===Events===

	When you hold an event to promote your community, ~~you could~~ be ~~covered by Freegle's Insurance as long as~~ you ~~provide~~ some ~~basic information and follow these guidelines~~.		When you hold an event to promote your Freegle community, we may be able to offer you some event insurance (decided on a case by case basis).

	~~===Getting covered~~ by ~~Insurance===~~		On an average day of running an online community, there is minimal risk of an insurance claim by or against you. The risks are increased when you run an event or deal with things face to face.

			You need to email board@ilovefreegle.org, giving at least seven days' notice of your event so that there is time to complete the process. However, sooner than that would be preferrable.<br>

	Please don't assume that everything you are doing as a volunteer is covered by the national insurance policy. Of course, in the average day of running a community there is very little risk of an insurance claim by or against you. But when you run an event or deal with things face to face the risks are increased so Freegle has Employers Liability and Public Liability cover. To use this you need to email board@ilovefreegle.org. You will need to give at least 7 days notice of the event so that there is time to complete the process, but sooner than that would be better.<br>
	The basic procedure for a community/volunteer is:<br>		The basic procedure for a community/volunteer is:<br>

	* If you want cover for an event, email board@ilovefreegle.org to say so.		* If you want cover for an event, email board@ilovefreegle.org to say so.
	* Please complete an information form [https://docs.google.com/spreadsheet/viewform?formkey=dHBvRl9oemlMTGNyUTJkODViZlo5blE6MQ#gid=0] and risk assessment form [https://docs.google.com/spreadsheet/ccc?key=0AhDLE82mEn2jdFB5NzBPQ2lNeXk4XzdZT0o1bVlrSFE#gid=1]		* Please complete an information form [https://docs.google.com/spreadsheet/viewform?formkey=dHBvRl9oemlMTGNyUTJkODViZlo5blE6MQ#gid=0] and risk assessment form [https://docs.google.com/spreadsheet/ccc?key=0AhDLE82mEn2jdFB5NzBPQ2lNeXk4XzdZT0o1bVlrSFE#gid=1]
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	* Once the event is over, feedback should be given to board@ilovefreegle.org		* Once the event is over, feedback should be given to board@ilovefreegle.org

	If this process is not carried out, ~~there is no guarantee of~~ the insurance cover ~~being applicable to~~ your event.		If this process is not carried out, the insurance cover for your event will not be guaranteed.

	~~===Policy Summary===~~

	~~Policy No: 2155667622AO13498<br>~~
	~~Period of Insurance: 25 June 2023 to 24 June 2024<br>~~
	~~Insurance broker: Graham Sykes Ltd[https://graham-sykes.co.uk/event-insurance/]<br>~~
	~~Insurer: Covea Insurance plc[https://www.coveainsurance.co.uk/]<br>~~
	~~Policy Type: Multiple: Event<br>~~
	~~Cover : Public Liability and Employers Liability. The employers liability section covers up to 4 volunteers/helpers.~~

	~~A printed summary can be found her https://docs.google.com/document/d/1gz-d55EqWkdVaRuu1vNV4-XNvUAMF_9mEeYOQX4cb5U/edit?usp=sharing~~

	~~===Policy Details===~~

	~~For the small print, please see https://docs.google.com/document/d/1TY3S8rktd4pJ5EYA6mkdRbiB48SfHe5XM4YmAd4jClo/edit?usp=sharing~~

	~~===Excesses===~~

	~~Please be aware that for any claims under this policy, Freegle UK or Freegle Ltd~~ will not cover the £250 excess for Public Liability. If a claim is made the excess is the responsibility of the Volunteer(s) who are party to the claim. This does not apply to the £500 Policy Excess in respect of any damage caused by a gazebo to volunteers/helpers.

	===First Aid===		===First Aid===
	First aid cover is the responsibility of the volunteers, who, at a minimum should make sure that people would know where to go in case of an incident, and are given access to a phone and a chair.		First aid cover is the responsibility of the volunteers, who, at a minimum, should make sure that people would know where to go in case of an incident and are given access to a phone and a chair.

	===Storage of Information===		===Storage of Information===
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	===INSURANCE COORDINATOR REMIT===		===INSURANCE COORDINATOR REMIT===

	* ~~deal~~ with requests for insurance ~~cover~~ from volunteers, ensuring all the procedures and paperwork required are completed		* Deal with requests for insurance coverage from volunteers, ensuring all the procedures and paperwork required are completed
	* ~~keep~~ the insurance information on the wiki up to date		* Keep the insurance information on the wiki up to date
	* ~~collate~~ annual statistics so that Freegle has an overview of commitments against the policy in the past year		* Collate annual statistics so that Freegle has an overview of commitments against the policy in the past year
	* ~~report~~ to the Freegle Board		* Report to the Freegle Board


	~~The current insurance coordinator is Ray Owen.~~

Chriscant: Make wording a bit friendlier

2024-06-11T11:29:28Z

Make wording a bit friendlier

← Older revision		Revision as of 11:29, 11 June 2024
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	Please don't assume that everything you are doing as a volunteer is covered by the national insurance policy. Of course, in the average day of running a community there is very little risk of an insurance claim by or against you. But when you run an event or deal with things face to face the risks are increased so Freegle has Employers Liability and Public Liability cover. To use this you need to email board@ilovefreegle.org. You will need to give at least 7 days notice of the event so that there is time to complete the process, but sooner than that would be better.<br>		Please don't assume that everything you are doing as a volunteer is covered by the national insurance policy. Of course, in the average day of running a community there is very little risk of an insurance claim by or against you. But when you run an event or deal with things face to face the risks are increased so Freegle has Employers Liability and Public Liability cover. To use this you need to email board@ilovefreegle.org. You will need to give at least 7 days notice of the event so that there is time to complete the process, but sooner than that would be better.<br>
	The basic procedure is:<br>		The basic procedure for a community/volunteer is:<br>
	* ~~Community/Volunteer who wants~~ cover for an event ~~emails~~ board@ilovefreegle.org to say so.		* If you want cover for an event, email board@ilovefreegle.org to say so.
	* Please complete an information form [https://docs.google.com/spreadsheet/viewform?formkey=dHBvRl9oemlMTGNyUTJkODViZlo5blE6MQ#gid=0] and risk assessment form [https://docs.google.com/spreadsheet/ccc?key=0AhDLE82mEn2jdFB5NzBPQ2lNeXk4XzdZT0o1bVlrSFE#gid=1]		* Please complete an information form [https://docs.google.com/spreadsheet/viewform?formkey=dHBvRl9oemlMTGNyUTJkODViZlo5blE6MQ#gid=0] and risk assessment form [https://docs.google.com/spreadsheet/ccc?key=0AhDLE82mEn2jdFB5NzBPQ2lNeXk4XzdZT0o1bVlrSFE#gid=1]
	* Once the form and assessment are submitted, you will be sent a copy of the insurance policy and cover ~~to community/volunteer~~ confirming that xxx event has been noted for the purposes of the policy and encourages use of spreadsheet for organising their event [https://docs.google.com/spreadsheet/ccc?key=0Aotr19dmAnNddFZOaFN3V21TM2hwS2dhZllocldqekE#gid=0]		* Once the form and assessment are submitted, you will be sent a copy of the insurance policy and cover confirming that xxx event has been noted for the purposes of the policy and encourages use of spreadsheet for organising their event [https://docs.google.com/spreadsheet/ccc?key=0Aotr19dmAnNddFZOaFN3V21TM2hwS2dhZllocldqekE#gid=0]
	* Once the event is over, feedback should be given to board@ilovefreegle.org		* Once the event is over, feedback should be given to board@ilovefreegle.org

Chriscant: Next steps to update for insurance mailbox removal

2024-06-11T09:24:44Z

Next steps to update for insurance mailbox removal

← Older revision		Revision as of 09:24, 11 June 2024
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	===INSURANCE COORDINATOR REMIT===		===INSURANCE COORDINATOR REMIT===

	* monitor the insurance@ mailbox and ensure all queries are answered promptly
	* deal with requests for insurance cover from volunteers, ensuring all the procedures and paperwork required are completed		* deal with requests for insurance cover from volunteers, ensuring all the procedures and paperwork required are completed
	* keep the insurance information on the wiki up to date		* keep the insurance information on the wiki up to date

Chriscant: First steps to update for insurance mailbox removal

2024-06-11T09:11:40Z

First steps to update for insurance mailbox removal

Jacky: /* Policy Details */

2023-06-14T14:04:27Z

Policy Details

← Older revision		Revision as of 14:04, 14 June 2023
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	===Policy Details===		===Policy Details===

	For the small print, please see https://~~drive~~.google.com/~~file~~/d/~~14JYNS7maAyQYlKGy_SKG1ARNslGhKZgC~~/~~view~~?usp=sharing		For the small print, please see https://docs.google.com/document/d/1TY3S8rktd4pJ5EYA6mkdRbiB48SfHe5XM4YmAd4jClo/edit?usp=sharing

	===Excesses===		===Excesses===

Jacky: /* Policy Summary */

2023-06-14T14:02:59Z

Policy Summary

← Older revision		Revision as of 14:02, 14 June 2023
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	Policy Type: Multiple: Event<br>		Policy Type: Multiple: Event<br>
	Cover : Public Liability and Employers Liability. The employers liability section covers up to 4 volunteers/helpers.		Cover : Public Liability and Employers Liability. The employers liability section covers up to 4 volunteers/helpers.

			A printed summary can be found her https://docs.google.com/document/d/1gz-d55EqWkdVaRuu1vNV4-XNvUAMF_9mEeYOQX4cb5U/edit?usp=sharing

	===Policy Details===		===Policy Details===

← Older revision		Revision as of 09:11, 11 June 2024
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	===Getting covered by Insurance===		===Getting covered by Insurance===

	Please don't assume that everything you are doing as a volunteer is covered by the national insurance policy. Of course, in the average day of running a community there is very little risk of an insurance claim by or against you. But when you run an event or deal with things face to face the risks are increased so Freegle has Employers Liability and Public Liability cover. To use this you need to email ~~insurance~~@ilovefreegle.org. You will need to give at least 7 days notice of the event so that there is time to complete the process, but sooner than that would be better.<br>		Please don't assume that everything you are doing as a volunteer is covered by the national insurance policy. Of course, in the average day of running a community there is very little risk of an insurance claim by or against you. But when you run an event or deal with things face to face the risks are increased so Freegle has Employers Liability and Public Liability cover. To use this you need to email board@ilovefreegle.org. You will need to give at least 7 days notice of the event so that there is time to complete the process, but sooner than that would be better.<br>
	The basic procedure is:<br>		The basic procedure is:<br>
	* Community/Volunteer who wants cover for an event emails ~~insurance~~@ilovefreegle.org to say so.		* Community/Volunteer who wants cover for an event emails board@ilovefreegle.org to say so.
	* ~~insurance@ilovefreegle.org asks for completion of~~ an information form [https://docs.google.com/spreadsheet/viewform?formkey=dHBvRl9oemlMTGNyUTJkODViZlo5blE6MQ#gid=0] and risk assessment form [https://docs.google.com/spreadsheet/ccc?key=0AhDLE82mEn2jdFB5NzBPQ2lNeXk4XzdZT0o1bVlrSFE#gid=1]		* Please complete an information form [https://docs.google.com/spreadsheet/viewform?formkey=dHBvRl9oemlMTGNyUTJkODViZlo5blE6MQ#gid=0] and risk assessment form [https://docs.google.com/spreadsheet/ccc?key=0AhDLE82mEn2jdFB5NzBPQ2lNeXk4XzdZT0o1bVlrSFE#gid=1]
	* Once the form and assessment are submitted ~~insurance@ilovefreegle.org sends~~ a copy of the insurance policy and cover to community/volunteer confirming that xxx event has been noted for the purposes of the policy and encourages use of spreadsheet for organising their event [https://docs.google.com/spreadsheet/ccc?key=0Aotr19dmAnNddFZOaFN3V21TM2hwS2dhZllocldqekE#gid=0]		* Once the form and assessment are submitted, you will be sent a copy of the insurance policy and cover to community/volunteer confirming that xxx event has been noted for the purposes of the policy and encourages use of spreadsheet for organising their event [https://docs.google.com/spreadsheet/ccc?key=0Aotr19dmAnNddFZOaFN3V21TM2hwS2dhZllocldqekE#gid=0]
	* Once the event is over, feedback should be given to ~~insurance~~@ilovefreegle.org		* Once the event is over, feedback should be given to board@ilovefreegle.org

	If this process is not carried out, there is no guarantee of the insurance cover being applicable to your event.		If this process is not carried out, there is no guarantee of the insurance cover being applicable to your event.
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	Policy No: 2155667622AO13498<br>		Policy No: 2155667622AO13498<br>
	Period of Insurance: 25 June 2023 to 24 June ~~202 4~~<br>		Period of Insurance: 25 June 2023 to 24 June 2024<br>
	Insurance broker: Graham Sykes Ltd[https://graham-sykes.co.uk/event-insurance/]<br>		Insurance broker: Graham Sykes Ltd[https://graham-sykes.co.uk/event-insurance/]<br>
	Insurer: Covea Insurance plc[https://www.coveainsurance.co.uk/]<br>		Insurer: Covea Insurance plc[https://www.coveainsurance.co.uk/]<br>
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	Please be aware that for any claims under this policy, Freegle UK or Freegle Ltd will not cover the £250 excess for Public Liability. If a claim is made the excess is the responsibility of the Volunteer(s) who are party to the claim. This does not apply to the £500 Policy Excess in respect of any damage caused by a gazebo to volunteers/helpers.		Please be aware that for any claims under this policy, Freegle UK or Freegle Ltd will not cover the £250 excess for Public Liability. If a claim is made the excess is the responsibility of the Volunteer(s) who are party to the claim. This does not apply to the £500 Policy Excess in respect of any damage caused by a gazebo to volunteers/helpers.

	===First Aid===		===First Aid===
	First aid cover is the responsibility of the volunteers, who, at a minimum should make sure that people would know where to go in case of an incident, and are given access to a phone and a chair.		First aid cover is the responsibility of the volunteers, who, at a minimum should make sure that people would know where to go in case of an incident, and are given access to a phone and a chair.

	===Storage of Information===		===Storage of Information===

	The information given as part of the procedure for getting cover will be kept and accessed only by the mailbox ~~insurance~~@ilovefreegle.org		The information given as part of the procedure for getting cover will be kept and accessed only by the mailbox board@ilovefreegle.org

	===INSURANCE COORDINATOR REMIT===		===INSURANCE COORDINATOR REMIT===