Freegle Ltd AGM - Revision history

Jacky: /* Links */

2025-07-30T09:32:15Z

Links

← Older revision		Revision as of 09:32, 30 July 2025
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	==Links==		==Links==
			AGMs held from 2015 to 2024 were held on the central discussion group for volunteeers, Discourse
	*[[Protocol for Annual General Meeting]] held online 2015-2024		*[[Protocol for Annual General Meeting]] held online 2015-2024

			The 2025 AGM is due to be held on Zoom (announcement of change to Zoom via Board Minutes on Central [[https://discourse.ilovefreegle.org/t/minutes-of-the-board-meeting-held-on-2-july-2025-at-7pm-via-zoom/8722]])
	*[[Protocol for Annual General Meeting 2025]] held on Zoom		*[[Protocol for Annual General Meeting 2025]] held on Zoom

	List of annual meetings:		List of annual meetings:
	*[[AGM 2015]] - held 8th June to 17th June		*[[AGM 2015]] - held 8th June to 17th June

Jacky: /* Links */

2025-07-30T09:27:20Z

Links

← Older revision		Revision as of 09:27, 30 July 2025
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	*[[AGM 2023]] - held 4th September to 7th September		*[[AGM 2023]] - held 4th September to 7th September
	*[[AGM 2024]] - held 4th September to 6th September		*[[AGM 2024]] - held 4th September to 6th September
			*[[AGM 2025]] -

	For AGMs of the preceding legal entity Freegle UK from 2011 to 2013, see [[Freegle UK AGM]].		For AGMs of the preceding legal entity Freegle UK from 2011 to 2013, see [[Freegle UK AGM]].

Jacky: /* Links */

2025-07-30T09:13:33Z

Links

← Older revision		Revision as of 09:13, 30 July 2025
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	==Links==		==Links==
	*[[Protocol for Annual General Meeting]] held online		*[[Protocol for Annual General Meeting]] held online 2015-2024
			*[[Protocol for Annual General Meeting 2025]] held on Zoom
	List of annual meetings:		List of annual meetings:
	*[[AGM 2015]] - held 8th June to 17th June		*[[AGM 2015]] - held 8th June to 17th June

Neville Reid: /* Links / Protocol for Annual General Meeting held online

2025-04-05T16:04:45Z

Links: *Protocol for Annual General Meeting held online

← Older revision		Revision as of 16:04, 5 April 2025
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	==Links==		==Links==
			*[[Protocol for Annual General Meeting]] held online
			List of annual meetings:
	*[[AGM 2015]] - held 8th June to 17th June		*[[AGM 2015]] - held 8th June to 17th June
	*[[AGM 2016]] - held 1st November to 7th November		*[[AGM 2016]] - held 1st November to 7th November

Neville Reid: For AGMs of the preceding legal entity Freegle UK from 2011 to 2013, see Freegle UK AGM.

2025-04-05T15:18:59Z

For AGMs of the preceding legal entity Freegle UK from 2011 to 2013, see Freegle UK AGM.

← Older revision		Revision as of 15:18, 5 April 2025
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	Freegle Ltd has to hold an AGM each year. The [[Rules]] 22-49 cover this requirement.		Freegle Ltd has to hold an Annual General Meeting (AGM) each year. The [[Rules#Rules 22-49: GENERAL MEETINGS \|Rules 22-49]] cover this requirement.

	The meeting has to be called within 6 months of the financial year end. Freegle's year end 2015-2024 was 6th April. Freegle's year end from 2025 is 31st March.		The meeting has to be called within 6 months of the financial year end. Freegle's year end from 2015 to 2024 was 6th April. Freegle's year end from 2025 is 31st March.


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	12. The Chair of Directors chairs the AGM unless they are unavailable. In this case, the Members attending the AGM will decide who will chair the meeting.		12. The Chair of Directors chairs the AGM unless they are unavailable. In this case, the Members attending the AGM will decide who will chair the meeting.

	~~'''~~Links~~'''~~		==Links==
	*[[AGM 2015]] - held 8th June to 17th June		*[[AGM 2015]] - held 8th June to 17th June
	*[[AGM 2016]] - held 1st November to 7th November		*[[AGM 2016]] - held 1st November to 7th November
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	*[[AGM 2023]] - held 4th September to 7th September		*[[AGM 2023]] - held 4th September to 7th September
	*[[AGM 2024]] - held 4th September to 6th September		*[[AGM 2024]] - held 4th September to 6th September
	[[category:Freegle Ltd AGM]][[category:Freegle Board]]
			For AGMs of the preceding legal entity Freegle UK from 2011 to 2013, see [[Freegle UK AGM]].


			[[category:Freegle Ltd AGM]]
			[[category:Freegle Board]]

Jacky at 14:21, 26 March 2025

2025-03-26T14:21:12Z

← Older revision		Revision as of 14:21, 26 March 2025
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	6. Send out a bulk mailing to all owner addresses and post by Special Notice on Central to inform of forthcoming AGM. Mention closing date/time for any new membership applications for those wishing to participate. Also invite AOB agenda items.		6. Send out a bulk mailing to all owner addresses and post by Special Notice on Central to inform of forthcoming AGM. Mention closing date/time for any new membership applications for those wishing to participate. Also invite AOB agenda items.

	7. Send out official Notice of AGM to Freegle Members, last date this can be sent is 14 clear days before commencement of meeting. This should include start and finish times/dates of meeting, where held, Agenda details etc. Also put a copy of this Notice on Discourse as an Announcement.		7. Send out the official Notice of AGM to Freegle Members, the last date this can be sent is 14 clear days before commencement of meeting. This should include start and finish times/dates of meeting, where held, Agenda details etc. Also put a copy of this Notice on Discourse as an Announcement.

	8. ~~Upload~~ Agenda ~~and related reports on this Wiki~~.		8. The Agenda is set when sent out with the official notice. There is no 'any other business'. All reports and papers should be available when the Agenda is sent out.

	9. ~~Put details of AGM process for that year~~ on Wiki.		9. Upload the Agenda and related reports on this Wiki.

	10. ~~Ensure someone is asked and prepared to take and produce minutes for~~ the AGM.		10. Put details of the AGM process for that year on this Wiki.

	11. Chair of Directors chairs the AGM unless they are unavailable. In this case, the Members attending the AGM will decide who to chair.		11. Ensure someone is asked and prepared to take and produce minutes for the AGM.

			12. The Chair of Directors chairs the AGM unless they are unavailable. In this case, the Members attending the AGM will decide who will chair the meeting.

	'''Links'''		'''Links'''

Jacky: Undo revision 54890 by Jacky (talk)

2025-03-26T14:17:53Z

Undo revision 54890 by Jacky (talk)

← Older revision		Revision as of 14:17, 26 March 2025
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	1. Contact the Returning Officers to check availability for polling and to set a timetable for any Director elections.		1. Contact the Returning Officers to check availability for polling and to set a timetable for any Director elections.

	2. Decide whether to appoint an Auditor for the next year and arrange for someone to take that position if wanted.		2. Decide on whether to appoint an Auditor for the next year and arrange for someone to take that position if wanted.

	3. Inform the Treasurer of dates ~~as soon as possible~~ so that accounts can be prepared ~~and finalised~~.		3. Inform the Treasurer of dates so that accounts can be prepared.

	4. Prepare an Annual Report for the meeting. Ask for contributions from role holders, groups or teams as appropriate.		4. Prepare an Annual Report for the meeting. Ask for contributions from role holders, groups or teams as appropriate.
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	6. Send out a bulk mailing to all owner addresses and post by Special Notice on Central to inform of forthcoming AGM. Mention closing date/time for any new membership applications for those wishing to participate. Also invite AOB agenda items.		6. Send out a bulk mailing to all owner addresses and post by Special Notice on Central to inform of forthcoming AGM. Mention closing date/time for any new membership applications for those wishing to participate. Also invite AOB agenda items.

	7. Send out ~~the~~ Notice of AGM to Freegle Members, ~~the~~ last date this can be sent is 14 clear days before commencement of ~~the~~ meeting. This should include start and finish times/dates of ~~the~~ meeting, where held, Agenda details etc. Also put a copy of this Notice on Discourse as an Announcement.		7. Send out official Notice of AGM to Freegle Members, last date this can be sent is 14 clear days before commencement of meeting. This should include start and finish times/dates of meeting, where held, Agenda details etc. Also put a copy of this Notice on Discourse as an Announcement.

	8. ~~The AGM is only allowed to discuss items stated on the~~ Agenda~~. There is no 'any other business'. All~~ reports ~~and papers associated with items~~ on ~~the Agenda must be available when the Special Notice of the Meeting is sent out to Members~~.		8. Upload Agenda and related reports on this Wiki.

	9. ~~Upload Agenda and related reports~~ on ~~this~~ Wiki.		9. Put details of AGM process for that year on Wiki.

	10. ~~Put details of~~ AGM ~~process for that year on Wiki~~.		10. Ensure someone is asked and prepared to take and produce minutes for the AGM.

	11. ~~Ensure someone is asked and prepared to take and produce minutes for~~ the AGM.th		11. Chair of Directors chairs the AGM unless they are unavailable. In this case, the Members attending the AGM will decide who to chair.

			'''Links'''
			*[[AGM 2015]] - held 8th June to 17th June
			*[[AGM 2016]] - held 1st November to 7th November
			*[[AGM 2017]] - held 25th September to 2nd October
			*[[AGM 2018]] - held 1st October to 7th October
			*[[AGM 2019]] - held 11th November to 17th November
			*[[AGM 2020]] - held 26th October to 1st November
			*[[AGM 2021]] - held 18th October to 24th October
			*[[AGM 2022]] - held 29th August to 4th September
			*[[AGM 2023]] - held 4th September to 7th September
			*[[AGM 2024]] - held 4th September to 6th September
			[[category:Freegle Ltd AGM]][[category:Freegle Board]]

Jacky at 14:15, 26 March 2025

2025-03-26T14:15:42Z

← Older revision		Revision as of 14:15, 26 March 2025
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	The Board ~~are~~ responsible for ensuring the meeting takes place. The basic outline of their responsibilities (which can be delegated) is:		The Board is responsible for ensuring the meeting takes place. The basic outline of their responsibilities (which can be delegated) are as follows, in no particular order:

	1. Contact the Returning Officers to check availability for polling and to set a timetable for any Director elections.		1. Contact the Returning Officers to check availability for polling and to set a timetable for any Director elections.

Jacky at 14:14, 26 March 2025

2025-03-26T14:14:43Z

← Older revision		Revision as of 14:14, 26 March 2025
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	1. Contact the Returning Officers to check availability for polling and to set a timetable for any Director elections.		1. Contact the Returning Officers to check availability for polling and to set a timetable for any Director elections.

	2. Decide on whether to appoint an Auditor for the next year and arrange for someone to take that position if wanted.		2. Decide whether to appoint an Auditor for the next year and arrange for someone to take that position if wanted.

	3. Inform the Treasurer of dates so that accounts can be prepared.		3. Inform the Treasurer of dates as soon as possible so that accounts can be prepared and finalised.

	4. Prepare an Annual Report for the meeting. Ask for contributions from role holders, groups or teams as appropriate.		4. Prepare an Annual Report for the meeting. Ask for contributions from role holders, groups or teams as appropriate.
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	6. Send out a bulk mailing to all owner addresses and post by Special Notice on Central to inform of forthcoming AGM. Mention closing date/time for any new membership applications for those wishing to participate. Also invite AOB agenda items.		6. Send out a bulk mailing to all owner addresses and post by Special Notice on Central to inform of forthcoming AGM. Mention closing date/time for any new membership applications for those wishing to participate. Also invite AOB agenda items.

	7. Send out ~~official~~ Notice of AGM to Freegle Members, last date this can be sent is 14 clear days before commencement of meeting. This should include start and finish times/dates of meeting, where held, Agenda details etc. Also put a copy of this Notice on Discourse as an Announcement.		7. Send out the Notice of AGM to Freegle Members, the last date this can be sent is 14 clear days before commencement of the meeting. This should include start and finish times/dates of the meeting, where held, Agenda details etc. Also put a copy of this Notice on Discourse as an Announcement.

	8. ~~Upload Agenda~~ and ~~related reports~~ on ~~this Wiki~~.		8. The AGM is only allowed to discuss items stated on the Agenda. There is no 'any other business'. All reports and papers associated with items on the Agenda must be available when the Special Notice of the Meeting is sent out to Members.

	9. ~~Put details of AGM process for that year~~ on Wiki.		9. Upload Agenda and related reports on this Wiki.

	10. ~~Ensure someone is asked and prepared to take and produce minutes~~ for ~~the AGM~~.		10. Put details of AGM process for that year on Wiki.

	11. ~~Chair of Directors chairs~~ the AGM ~~unless they are unavailable~~. ~~In this case, the Members attending the AGM will decide who to chair.~~		11. Ensure someone is asked and prepared to take and produce minutes for the AGM.th

	~~'''Links'''~~
	*[[AGM 2015]] - held 8th June to 17th June
	*[[AGM 2016]] - held 1st November to 7th November
	*[[AGM 2017]] - held 25th September to 2nd October
	*[[AGM 2018]] - held 1st October to 7th October
	*[[AGM 2019]] - held 11th November to 17th November
	*[[AGM 2020]] - held 26th October to 1st November
	*[[AGM 2021]] - held 18th October to 24th October
	*[[AGM 2022]] - held 29th August to 4th September
	*[[AGM 2023]] - held 4th September to 7th September
	*[[AGM 2024]] - held 4th September to 6th September
	~~[[category:Freegle Ltd AGM]][[category:Freegle Board]]~~

Jacky at 15:33, 25 March 2025

2025-03-25T15:33:14Z

← Older revision		Revision as of 15:33, 25 March 2025
Line 1:		Line 1:
	Freegle Ltd has to hold an AGM each year. The [[Rules]] 22-49 cover this requirement.		Freegle Ltd has to hold an AGM each year. The [[Rules]] 22-49 cover this requirement.

			The meeting has to be called within 6 months of the financial year end. Freegle's year end 2015-2024 was 6th April. Freegle's year end from 2025 is 31st March.

Freegle Ltd AGM - Revision history

Jacky: /* Links */

Jacky: /* Links */

Jacky: /* Links */

Neville Reid: /* Links */ *Protocol for Annual General Meeting held online

Neville Reid: For AGMs of the preceding legal entity Freegle UK from 2011 to 2013, see Freegle UK AGM.

Jacky at 14:21, 26 March 2025

Jacky: Undo revision 54890 by Jacky (talk)

Jacky at 14:15, 26 March 2025

Jacky at 14:14, 26 March 2025

Jacky at 15:33, 25 March 2025

Neville Reid: /* Links / Protocol for Annual General Meeting held online