Freegle Group Membership Information Policy - Revision history

Jacky at 12:48, 6 July 2025

2025-07-06T12:48:12Z

← Older revision		Revision as of 12:48, 6 July 2025
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	Previous document		Previous document
	*Freegle_Direct_Information_Policy		*Freegle_Direct_Information_Policy
			*[[Policies, Procedures and Remits]]

	[[category:Policies, Procedures, Remits]]		[[category:Policies, Procedures, Remits]]

Jacky at 13:24, 3 April 2025

2025-04-03T13:24:56Z

← Older revision		Revision as of 13:24, 3 April 2025
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	**implicit permission from other Volunteers, i.e. assume consent if no conflicting replies are received within 3 weeks (reminder sent after 2 weeks within that period).		**implicit permission from other Volunteers, i.e. assume consent if no conflicting replies are received within 3 weeks (reminder sent after 2 weeks within that period).
	*Or		*Or
	**Implicit permission through lack of constructive communication from community Volunteers during the Abandoned Groups ~~Procedure~~.		**Implicit permission through lack of constructive communication from community Volunteers during the Abandoned Groups procedures undertaken by the Mentor Team.


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	'''Links:'''		'''Links:'''
	*[[Disaffiliation Procedure]]		*[[Disaffiliation Procedure]]
	*[[~~Abandoned Groups Procedure~~]]		*[[Mentor Team Remit]]
	*Amendments: [[Document Approval Policy]]		*Amendments: [[Document Approval Policy]]
	*[[Data Protection Policy]]		*[[Data Protection Policy]]

Neville Reid: Protected "Freegle Group Membership Information Policy": Board-approved page ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2024-11-14T17:45:07Z

Protected "Freegle Group Membership Information Policy": Board-approved page ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

← Older revision	Revision as of 17:45, 14 November 2024
(No difference)

Jacky at 13:47, 21 April 2024

2024-04-21T13:47:23Z

← Older revision		Revision as of 13:47, 21 April 2024
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	This document was adopted by the Board in September 2016 and amended in December 2018, on recommendation by the Development Group. An amendment was made in April 2024 after discussion ~~and poll~~ on Development Group (Task 128).		This document was adopted by the Board in September 2016 and amended in December 2018, on recommendation by the Development Group. An amendment was made in April 2024 after discussion on Development Group (Task 128) and agreement by the Board.

	Local membership lists are kept in several places:		Local membership lists are kept in several places:

Jacky at 18:07, 20 April 2024

2024-04-20T18:07:37Z

← Older revision		Revision as of 18:07, 20 April 2024
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	This document was adopted by the Board in September 2016 and amended in December 2018, on recommendation by the Development Group.		This document was adopted by the Board in September 2016 and amended in December 2018, on recommendation by the Development Group. An amendment was made in April 2024 after discussion and poll on Development Group (Task 128).


	Local membership lists are kept in several places:		Local membership lists are kept in several places:

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	*This procedure includes communities which have chosen to leave Freegle or been disaffiliated, or are abandoned.		*This procedure includes communities which have chosen to leave Freegle or been disaffiliated, or are abandoned.

	*Freegle ~~will not pass on~~ membership ~~lists~~ to a departing community ~~unless~~ it is determined that there is a legal basis to do so.		*As Freegle is the current legal custodian for membership data, membership data may only be released to a departing community once it has been determined that there is legal basis to do so. See Data protection [[https://www.gov.uk/data-protectionThe Data Protection Act]], and our [[Data Protection Policy]] with links to related procedures.

	*If member information kept by Trashnothing is offered to Freegle to set up a freestanding Freegle Direct community or communities, the Board can accept if satisfied that GDPR adherence has been or will be applied.		*If member information kept by Trashnothing is offered to Freegle to set up a freestanding Freegle Direct community or communities, the Board can accept if satisfied that GDPR adherence has been or will be applied.

Jacky at 11:16, 6 September 2022

2022-09-06T11:16:20Z

← Older revision		Revision as of 11:16, 6 September 2022
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	'''Links:'''		'''Links:'''
	*[[Freegle Direct]]
	*[[Disaffiliation Procedure]]		*[[Disaffiliation Procedure]]
	*[[Abandoned Groups Procedure]]		*[[Abandoned Groups Procedure]]

Jacky at 14:20, 30 November 2021

2021-11-30T14:20:02Z

Jacky at 12:23, 1 April 2020

2020-04-01T12:23:00Z

← Older revision		Revision as of 12:23, 1 April 2020
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	For group membership lists kept elsewhere:		For group membership lists kept elsewhere:
	*Freegle will not ask for copies of membership lists from Trashnothing, they are the responsibility of that ~~organisations~~.		*Freegle will not ask for copies of membership lists from Trashnothing, they are the responsibility of that organisation.
	*Individual volunteers are responsible for the information they keep personally or as a team outside Freegle Direct and Modtools, this isn’t the responsibility of Freegle Ltd.		*Individual volunteers are responsible for the information they keep personally or as a team outside Freegle Direct and Modtools, this isn’t the responsibility of Freegle Ltd.

Jacky at 14:53, 29 March 2020

2020-03-29T14:53:03Z

← Older revision		Revision as of 14:53, 29 March 2020
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	*Other:		*Other:
	**Norfolk platform covering 8 groups in Norfolk and Waveney
	**Trashnothing covering nearly all Freegle groups.		**Trashnothing covering nearly all Freegle groups.

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	For group membership lists kept elsewhere:		For group membership lists kept elsewhere:
	*Freegle will not ask for copies of membership lists from Trashnothing ~~or the Norfolk platform~~, they are the responsibility of ~~those~~ organisations.		*Freegle will not ask for copies of membership lists from Trashnothing, they are the responsibility of that organisations.
	*Individual volunteers are responsible for the information they keep personally or as a team outside Freegle Direct and Modtools, this isn’t the responsibility of Freegle Ltd.		*Individual volunteers are responsible for the information they keep personally or as a team outside Freegle Direct and Modtools, this isn’t the responsibility of Freegle Ltd.

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	*Freegle will not pass on membership lists to a departing group unless it is determined that there is a legal basis to do so.		*Freegle will not pass on membership lists to a departing group unless it is determined that there is a legal basis to do so.

	*If group member information kept by Trashnothing ~~or the Norfolk platform~~ is offered to Freegle to set up a freestanding Freegle Direct group or groups, the Board can accept if satisfied that GDPR adherence has been or will be applied.		*If group member information kept by Trashnothing is offered to Freegle to set up a freestanding Freegle Direct group or groups, the Board can accept if satisfied that GDPR adherence has been or will be applied.

Jacky at 19:34, 5 December 2019

2019-12-05T19:34:58Z

← Older revision		Revision as of 19:34, 5 December 2019
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	'''Links:'''		'''Links:'''
			*[[Freegle Direct]]
	*[[Disaffiliation Procedure]]		*[[Disaffiliation Procedure]]
	*[[Abandoned Groups Procedure]]		*[[Abandoned Groups Procedure]]

← Older revision		Revision as of 14:20, 30 November 2021
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	Local ~~group~~ membership lists are kept in several places:		Local membership lists are kept in several places:

	*Nationally:		*Nationally:
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	*Other:		*Other:
	**Trashnothing covering nearly all Freegle ~~groups~~.		**Trashnothing covering nearly all Freegle communities.


	The right for Freegle Ltd to use the nationally kept membership lists to establish a new ~~group~~ will only be exercised in the following circumstances:		The right for Freegle Ltd to use the nationally kept membership lists to establish a new community will only be exercised in the following circumstances:
	*With permission gained by emailing the ~~group~~ contact address for the ~~group~~ volunteer team, and acted upon with:		*With permission gained by emailing the community contact address for the community volunteer team, and acted upon with:
	**explicit permission from one Volunteer, and		**explicit permission from one Volunteer, and
	**implicit permission from other Volunteers, i.e. assume consent if no conflicting replies are received within 3 weeks (reminder sent after 2 weeks within that period).		**implicit permission from other Volunteers, i.e. assume consent if no conflicting replies are received within 3 weeks (reminder sent after 2 weeks within that period).
	*Or		*Or
	**Implicit permission through lack of constructive communication from ~~group~~ Volunteers during the Abandoned Groups Procedure.		**Implicit permission through lack of constructive communication from community Volunteers during the Abandoned Groups Procedure.


	For ~~group~~ membership lists kept elsewhere:		For membership lists kept elsewhere:
	*Freegle will not ask for copies of membership lists from Trashnothing, they are the responsibility of that organisation.		*Freegle will not ask for copies of membership lists from Trashnothing, they are the responsibility of that organisation.
	*Individual volunteers are responsible for the information they keep personally or as a team outside Freegle Direct and Modtools, this isn’t the responsibility of Freegle Ltd.		*Individual volunteers are responsible for the information they keep personally or as a team outside Freegle Direct and Modtools, this isn’t the responsibility of Freegle Ltd.

	Notes:		Notes:
	*Volunteers for a particular ~~group~~ are assumed to be those who receive emails to the ~~group~~ contact address for that ~~group~~ volunteer team.		*Volunteers for a particular community are assumed to be those who receive emails to the contact address for that community volunteer team.

	*This procedure includes ~~groups~~ which have chosen to leave Freegle or been disaffiliated, or are abandoned.		*This procedure includes communities which have chosen to leave Freegle or been disaffiliated, or are abandoned.

	*Freegle will not pass on membership lists to a departing ~~group~~ unless it is determined that there is a legal basis to do so.		*Freegle will not pass on membership lists to a departing community unless it is determined that there is a legal basis to do so.

	*If ~~group~~ member information kept by Trashnothing is offered to Freegle to set up a freestanding Freegle Direct ~~group~~ or ~~groups~~, the Board can accept if satisfied that GDPR adherence has been or will be applied.		*If member information kept by Trashnothing is offered to Freegle to set up a freestanding Freegle Direct community or communities, the Board can accept if satisfied that GDPR adherence has been or will be applied.