Jacky at 01:56, 3 December 2019

2019-12-03T01:56:19Z

← Older revision		Revision as of 01:56, 3 December 2019
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	[[Board Standing Agenda]]		[[Board Standing Agenda]]

	~~[[Freegle Board Minutes 2014]]~~

	[mailto:directors@ilovefreegle.org Email the Board]		[mailto:directors@ilovefreegle.org Email the Board]

Jacky: /* Adopt Policies and Procedures[a][b][c] */

2015-02-10T13:40:31Z

Adopt Policies and Procedures[a][b][c]

← Older revision		Revision as of 13:40, 10 February 2015
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	[[Category:Freegle Board]]		[[Category:Freegle Board Minutes 2014]]

Alison at 12:32, 15 November 2014

2014-11-15T12:32:54Z

← Older revision		Revision as of 12:32, 15 November 2014
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	[[Board Standing Agenda]]		[[Board Standing Agenda]]

	[~~http://wiki.ilovefreegle.org/Category:Freegle_Board_Minutes\|~~Board ~~Meeting~~ Minutes]		[[Freegle Board Minutes 2014]]

	[mailto:directors@ilovefreegle.org Email the Board]		[mailto:directors@ilovefreegle.org Email the Board]

Alison at 10:53, 14 November 2014

2014-11-14T10:53:04Z

← Older revision		Revision as of 10:53, 14 November 2014
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	Action: Edward, Jacky		Action: Edward, Jacky
	===Date of Next Meeting===		===Date of Next Meeting===
	Tuesday 24 November 2014 at 7.15		Tuesday 25 November 2014 at 7.15

	December meeting to be agreed.		December meeting to be agreed.

Alison at 20:17, 12 November 2014

2014-11-12T20:17:51Z

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	==Minutes of the Meeting of Directors of Freegle Limited		==Minutes of the Meeting of Directors of Freegle Limited 29 October 2014 at 7.15 by Skype Chat==
	29 October 2014 at 7.15 by Skype Chat==
	~~‘’’Chairman’’’~~		'''Chairman'''

	Edward Hibbert		Edward Hibbert
	~~‘’’Polling’’’~~
			'''Polling'''

	http://polls.modtools.org/		http://polls.modtools.org/
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	===Date of Next Meeting===		===Date of Next Meeting===
	Tuesday 24 November 2014 at 7.15		Tuesday 24 November 2014 at 7.15

	December meeting to be agreed.		December meeting to be agreed.

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	[[Board Meeting Timetable]]		[[Board Meeting Timetable]]

	[[~~Freegle~~ Board Standing Agenda]]		[[Board Standing Agenda]]

	[http://wiki.ilovefreegle.org/Category:Freegle_Board_Minutes\|Board Meeting Minutes]		[http://wiki.ilovefreegle.org/Category:Freegle_Board_Minutes\|Board Meeting Minutes]

Alison: Created page with '==Minutes of the Meeting of Directors of Freegle Limited 29 October 2014 at 7.15 by Skype Chat== ‘’’Chairman’’’ Edward Hibbert ‘’’Polling’’’ http://poll…'

2014-11-12T20:06:24Z

Created page with '==Minutes of the Meeting of Directors of Freegle Limited 29 October 2014 at 7.15 by Skype Chat== ‘’’Chairman’’’ Edward Hibbert ‘’’Polling’’’ http://poll…'

New page

==Minutes of the Meeting of Directors of Freegle Limited
29 October 2014 at 7.15 by Skype Chat==
‘’’Chairman’’’

Edward Hibbert
‘’’Polling’’’

http://polls.modtools.org/

The meeting commenced at 19.15.
===Directors Present===
Jacky Barrett, John Carroll, Ollie Clark, Edward Hibbert, Andrew Ludlow, Alison Redway, Tina Willcox (part)
===Apologies for Absence===
None
===Declarations of Interest===
Edward is a Director of Recycling Lives. There are no conflicts at present.
Edward has a financial interest in a charitable fundraising venture from which Freegle may benefit. He will not receive any financial benefit from donations made via this route to Freegle.
===Risk Register===
Our main risk is loss of key personnel.
===Reports===
====Fundraising====
=====Careicon=====
Edward reported that Careicon is in tentative beta. There is some work to do to improve flows through the site. So far we have £109 plus some gift aid raised for Freegle which will start to get paid from Recycling Lives in November.
=====GAYL=====
Edward reported that the first GAYL payment covering our period as default charity has arrived and is substantial. There is more to come. Edward is speaking to them on 31 October about Christmas campaign stuff.
====Finance====
John has presented the Board with a summary of our current financial position and decisions that need to be made.
We will discuss the details further on the Yahoo Group.

He is liaising with Unity Trust Bank regarding opening a bank account.

Action: John
====Board Secretary====
=====Returning Officer=====
We have offered the post to a Volunteer and are awaiting a response.
=====Reps=====
The terms of office for Jacky, Jane and Richard end on 5 December. This leaves the Reps inquorate. The Reps and Board are discussing how to proceed.
=====Involving Volunteers in Decision Making=====
We discussed decision making by the Board following feedback from a
volunteer on Central after our last Board meeting.

We all agree that involving volunteers in decision making is an
important aspect of volunteer welfare as well as being important for
our democracy. We are keen that this should continue.

The minutes of our meetings are brief records of decisions taken and
so we think that consultation of volunteers is best carried out before
the meetings.

There is a [[Board Standing Agenda|standing agenda]] now with role holders reporting on the last
month’s progress of what has been done or planned during the last
month. We will publish the [[Board Standing Agenda|standing agenda]] on the Wiki and our [[Board Meeting Timetable|meeting
timetable]] so that Volunteers may raise issues in advance of meetings.
We are also always available for contact at
[mailto:directors@ilovefreegle.org directors@ilovefreegle.org].

We are keen to see discussion on the working groups with start of
topic notices to Central.
Under our new structure we are also able to form sub-committees of
directors and include volunteers who are prepared to do some of the
work to implement the decisions.

We are open to feedback or suggestions on how volunteers can be
further involved.
====Company Secretary====
Nothing to report this month.
====Volunteer Welfare====
The volunteers working in Freegle are our most important asset. We need to value each other and provide appropriate support and opportunities which will give Freegle and the individual the best environment to thrive. Edward has agreed to investigate the cost of an experienced consultant to advise how best to move forward with this in the future.

Action: Edward
=====Role and Remit=====
We agreed this.

[Link]

Votes: 6 For, 0 Against, 0 Abstain
====Chief Technology Officer====
Edward has started work on an improved Freegle Direct interface. This is likely to take a while.

The servers are stable.

Edward will report back on the whether the Amazon SES is helping with the delivery of emails via Hotmail.
Chris is making good progress with the mobile phone app.
====Media====
Carried forward to next meeting.
====Health and Safety====
We are pleased that Ray Owen has agreed to act as Insurance Coordinator.

Insurance @ ilovefreegle.org

Ollie has agreed to draft brief advice to Volunteers and consider how best to circulate this information.

Action: Ollie
====Policy====
Jacky reported that the next policy documents to be reviewed are those relating to the Returning Officer work.
===Any Other Business===
====Resignation of Andrew Widgery====
We are very sorry to learn that Andrew Widgery has offered his resignation as a Director due to personal circumstances. We are pleased that he will continue to be involved with technical work. We agreed to follow our custom of giving a 7 day period to reconsider the resignation. The Board will discuss filling the vacancy.
====Eligibility for Help====
We discussed our eligibility for help from outside organisations.

Edward and Jacky have agreed to research this further.

Action: Edward, Jacky
===Date of Next Meeting===
Tuesday 24 November 2014 at 7.15
December meeting to be agreed.

Action: Alison
==CONSENT AGENDA==
We agreed:
===Minutes of the Previous Meeting===
The minutes of the meeting of 24 September 2014 are a true record.
https://uk.groups.yahoo.com/neo/groups/FreegleBoard/polls/poll/13223639?
===Adopt Policies and Procedures[a][b][c]===
Freegle Affiliated Group Name and Logo Guidelines
[
Link]

Freegle Affiliated Group Area Guidelines

[Link]

Freegle Affiliation Policy and Freegle Affiliation Application Procedures

[Link]

Freegle Affiliation Process Procedures

[Link]

Freegle Group Affiliation Team (GAT) Remit

Freegle New Group Support Procedures

[Link]

Freegle Disaffiliation Procedure

[Link]

The meeting ended at 20.55

Links

[[Freegle Board]]

[[Board Meeting Procedure]]

[[Board Role and Remit]]

[[Board Meeting Timetable]]

[[Freegle Board Standing Agenda]]

[http://wiki.ilovefreegle.org/Category:Freegle_Board_Minutes|Board Meeting Minutes]

[mailto:directors@ilovefreegle.org Email the Board]

[[Category:Freegle Board]]

Freegle Board Minutes October 2014 - Revision history

Jacky at 01:56, 3 December 2019

Jacky: /* Adopt Policies and Procedures[a][b][c] */

Alison at 12:32, 15 November 2014

Alison at 10:53, 14 November 2014

Alison at 20:17, 12 November 2014

Alison: Created page with '==Minutes of the Meeting of Directors of Freegle Limited 29 October 2014 at 7.15 by Skype Chat== ‘’’Chairman’’’ Edward Hibbert ‘’’Polling’’’ http://poll…'