Jacky at 01:55, 3 December 2019

2019-12-03T01:55:57Z

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	[[Board Standing Agenda]]		[[Board Standing Agenda]]

	~~[[Freegle Board Minutes 2014]]~~

	[mailto:directors@ilovefreegle.org Email the Board]		[mailto:directors@ilovefreegle.org Email the Board]

Jacky: /* Adopt Policies and Procedures */

2015-02-10T13:41:08Z

Adopt Policies and Procedures

← Older revision		Revision as of 13:41, 10 February 2015
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	[[Category:Freegle Board]]		[[Category:Freegle Board Minutes 2014]]

Alison: Created page with '==MINUTES OF THE MEETING OF FREEGLE LIMITED 25 NOVEMBER 2014 AT 7.15 BY SKYPE CHAT== Chairman: Edward Hibbert Polling: http://polls.modtools.org/ ===DIRECTORS PRESENT=== Jack…'

2014-12-09T15:34:05Z

Created page with '==MINUTES OF THE MEETING OF FREEGLE LIMITED 25 NOVEMBER 2014 AT 7.15 BY SKYPE CHAT== Chairman: Edward Hibbert Polling: http://polls.modtools.org/ ===DIRECTORS PRESENT=== Jack…'

New page

==MINUTES OF THE MEETING OF FREEGLE LIMITED 25 NOVEMBER 2014 AT 7.15 BY SKYPE CHAT==

Chairman: Edward Hibbert

Polling: http://polls.modtools.org/

===DIRECTORS PRESENT===
Jacky Barrett, John Carroll, Ollie Clark, Cat Fletcher, Edward Hibbert, Andrew Ludlow, Alison Redway, Tina Willcox

The meeting commenced at 19.15.

===APOLOGIES FOR ABSENCE===
None
===DECLARATIONS OF INTEREST===
Edward is a Director of Recycling Lives. There are no conflicts at present.
Edward has a financial interest in a charitable fundraising venture from which Freegle may benefit. He will not receive any financial benefit from donations made via this route to Freegle.

Cat declared a financial interest in item 5.7, Partnership with Garage Sale Trail

===DIRECTOR VACANCY===
We agreed to leave the vacancy open until the First AGM when all Directors have to stand down.

We have agreed the steps that need to be taken when a Director resigns.
Alison will add a page to the Wiki.

This procedure will be the responsibility of the Company Secretary.

Action: Alison
===RISK REGISTER===

Edward reported:

We are not eligible for registered charity status.

Concerns about the number of emails that are rejected by Hotmail as spam.
===REPORTS===
====FUNDRAISING====
Edward reported:

Careicon

We are due to receive a payment at the end of the month.

In the long term we can hope for an increase in donations as the site becomes more active.

GAYL

We are planning a full member mailshot with an update on our fundraising over the last year and a push to get to £10k raised through GAYL.

We have unanimously agreed that Cat should research ideas on how we can optimise the membership base that we have for the newsletter.

Action: Cat
====FINANCE====
John reported:

Freegle Limited now have a bank account with Unity Trust Bank.

He is working on the application to HMRC for exempt charity status.

He has circulated initial information regarding our future spending and will lead a discussion on our spending plans for the future.

He is working with Jane, Treasurer on the transfer of assets and liabilities from Freegle UK to Freegle Limited. Some of this cannot be done until we receive HMRC registration.

We agreed unanimously to add an item to the AGM to disapply the requirement for a professional auditor and to ask the current Freegle UK auditor to continue as auditor for Freegle Limited.

Action: John,
====BOARD SECRETARY====
Alison reported:

We are very pleased that Trevor Oxborrow has agreed to be a Returning Officer and that Paul Thompson will continue also as a Returning Officer.
====COMPANY SECRETARY====
Andy:

We agreed to amend the role and remit to include dealing with new Directors details and access as appropriate.

Action: Alison
====VOLUNTEER WELFARE====

Edward is investigating obtaining paid help in this area.

Once a brief has been written Cat offered to use contacts in Brighton to find someone suitably qualified.

Action: Edward
====CHIEF TECHNOLOGY OFFICER====
Edward reported:

Chris has sent the Geeks an early version of his mobile app to try.

Edward is re-writing Freegle Direct

The servers remain stable

The Geeks have discussed Hotmail issues
====MEDIA====
Cat reported:

The Fotodocument exhibiton reports are on Central

She is working on template local group promotion documents.

She has provided more information to the Group on Re-Cycle.

A partnership request with Garage Sale Trail. We agreed to discuss this further on the Yahoo group.

Action: Cat
====HEALTH AND SAFETY====
Ollie reported:

He is working on a policy.

Action: Ollie
====POLICY====
Jacky reported:

The discussion on Structure regarding the process for approving policy documents.

She is continuing to lead the review of all our policies, in consultation with appropriate role holders and arranging for them to be adopted by the Board.
===ANY OTHER BUSINESS===
Jacky asked that, in consultation with the appropriate Volunteers, we give some thought on how to make sure that the maximum number of Volunteers benefit from Freegle Central.

Action: Jacky

Cat let us know that she has founded

http://www.reuse.international/

===DATE OF NEXT MEETING===
Tuesday 6 January at 7.15

===CONSENT AGENDA===
We agreed:

====Minutes of the Previous Meeting====
The minutes of the meeting of 29 October 2014 are a true record.

====Adopt Policies and Procedures====
http://wiki.ilovefreegle.org/Abandoned_Groups_Procedure amendment as recommended by Structure group agreed by unanimous poll.

The meeting ended at 21.04

Links

[[Freegle Board]]

[[Board Meeting Procedure]]

[[Board Role and Remit]]

[[Board Meeting Timetable]]

[[Board Standing Agenda]]

[[Freegle Board Minutes 2014]]

[mailto:directors@ilovefreegle.org Email the Board]

[[Category:Freegle Board]]

Freegle Board Minutes November 2014 - Revision history

Jacky at 01:55, 3 December 2019

Jacky: /* Adopt Policies and Procedures */

Alison: Created page with '==MINUTES OF THE MEETING OF FREEGLE LIMITED 25 NOVEMBER 2014 AT 7.15 BY SKYPE CHAT== Chairman: Edward Hibbert Polling: http://polls.modtools.org/ ===DIRECTORS PRESENT=== Jack…'