Jacky at 01:48, 3 December 2019

2019-12-03T01:48:23Z

← Older revision		Revision as of 01:48, 3 December 2019
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	[[Board Standing Agenda]]		[[Board Standing Agenda]]

	~~[[Freegle Board Minutes 2014]]~~

	~~[[Freegle Board Minutes 2015]]~~

	[mailto:directors@ilovefreegle.org Email the Board]		[mailto:directors@ilovefreegle.org Email the Board]

Jacky: /* Adopted Policies and Procedures */

2015-02-10T13:42:15Z

Adopted Policies and Procedures

← Older revision		Revision as of 13:42, 10 February 2015
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	[[Category:Freegle Board]]		[[Category:Freegle Board Minutes 2015]]

Alison at 15:50, 26 January 2015

2015-01-26T15:50:39Z

← Older revision		Revision as of 15:50, 26 January 2015
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	We agreed:		We agreed:
	====Minutes of the Previous Meeting====		====Minutes of the Previous Meeting====
	The minutes of the meeting of 25 November 2014 were agreed as a true record.~~====~~		The minutes of the meeting of 25 November 2014 were agreed as a true record.
	====Structural Changes====		====Structural Changes====
	The ORO team should be disbanded and each pair in the roles of Ombudsman and Returning Officer should work together only. This will cut out a superfluous layer of administration.		The ORO team should be disbanded and each pair in the roles of Ombudsman and Returning Officer should work together only. This will cut out a superfluous layer of administration.

Alison: Created page with ''''Meeting of Directors of Freegle Limited held on Tuesday 6 January 2015 at 7.15 by Skype Chat''' ===DIRECTORS PRESENT=== Jacky Barrett, John Carroll, Ollie Clark, Cat Fletcher,…'

2015-01-26T15:48:57Z

Created page with ''''Meeting of Directors of Freegle Limited held on Tuesday 6 January 2015 at 7.15 by Skype Chat''' ===DIRECTORS PRESENT=== Jacky Barrett, John Carroll, Ollie Clark, Cat Fletcher,…'

New page

'''Meeting of Directors of Freegle Limited held on Tuesday 6 January 2015 at 7.15 by Skype Chat'''
===DIRECTORS PRESENT===
Jacky Barrett, John Carroll, Ollie Clark, Cat Fletcher, Alison Redway, Tina Willcox

The meeting commenced at 19.15.

'''Chairman'''

John Carroll
===APOLOGIES FOR ABSENCE===
Andy Ludlow, Edward Hibbert
===DECLARATIONS OF INTEREST===
None
===RISK REGISTER===
No further reports.
===REPORTS===
====FUNDRAISING====
No Report
====FINANCE====
John reported:

Financial Update for Freegle IPS Board

1. Current forecast Year to April 2015 – detail:

a. Income Year to Date [YTD] - £9,049 ; Full year forecast – £9,749

Regular Donations forecast on top of YTD actuals.

b. Expenditure YTD - £7,997, Full year forecast - £9,061

£664 Media work, £400 pay- through of Chris’ Big Lottery grant

2. Status of Funds

Bank account currently (04/01/15) stands at - £14,498

3. Issues to resolve

a. Funding Policy

b. Payment Policy

4. It has been established that Amazon Web Services do not do a non-profit rate.

5. We are continuing with HMRC charity application.

John suggested that he produce a budget paper. We unanimously agreed with this plan.

Action: John
====BOARD SECRETARY====
Alison proposed:

In view of the information given in:

https://www.gov.uk/government/publications/conflicts-of-interest-a-guide-for-charity-trustees-cc29,

Rule 79 on Declaration of Interest by Directors and the advice in the Trading Subsidiary Working Party Final Report, that we produce policy and procedures on managing conflict of interest.

Votes: 5 For

Action: Alison
====COMPANY SECRETARY====
No Report
====VOLUNTEER WELFARE====
Edward is looking into finding someone to write a brief for paid help in this area.

Action: Tina

Liaise with Edward
====CHIEF TECHNOLOGY OFFICER====
No report.

In Edward’s absence we noted:

The development of FD V.2 is progressing,

There have been several IT volunteers offer help following the newsletter/blog.

Chris continues to work on the app
====MEDIA====
Cat reported:

No problems with social media.

She has arranged a feature in Elle Decoration in March.

Is developing a TV programme with Betty TV.

Has prepared press material for Volunteers.

Has done 3 radio slots over Christmas
====HEALTH AND SAFETY====
No Report
====POLICY====
Jacky reported:

'''Rules'''

The Rules on the wiki have been edited slightly to make the numbers consecutive. None of the wording has been changed. The page is locked so only those with relevant access rights can edit it.

‘’’New documents'''

Structure group will be discussing guidelines for paying people; notice will be given on Central when the discussion commences.

'''Reps'''

There are 5 Reps in post at present - Cat, Edward, Sheila, Alison and Tina. Richard, Jane and Jacky’s term of office finished on 5th December 2014. Alison’s term of office will finish tomorrow. The Reps unanimously voted to transfer all assets from Freegle UK to Freegle Ltd whilst they were quorate and all recent ex-Reps remain on the Reps Yahoo group to help with any administration that might be needed for the transition.

'''Next documents to be reviewed'''

I have emailed the Ombudsmen to get their input on their remit and the Appeals, Mediation and Complaints procedures. I have yet to hear back from them, but will be progressing these documents this coming month, along with the Working Group remits.

===OBITUARY===
Wendy Prickett

We were very sorry to learn that Wendy Prickett (goldenoldyie) of Leicestershire groups has died.

Wendy was one of the first mods to transfer groups over at the very beginning of Freegle in 2009. She contributed to the work and discussions that were done at that time to support moving groups, set up new groups and work on forming the policies that the new groups team use today.

We are glad to hear from her family that the Freegle movement and helping to promote it in Leicestershire gave her great satisfaction. We are very lucky to have benefitted so much from Wendy’s dedication and loyalty to Freegle.

RIP Wendy
===ANY OTHER BUSINESS===
None
===DATE OF NEXT MEETING===
Wednesday 28 January 2015 at 7.15.
===CONSENT AGENDA===
We agreed:
====Minutes of the Previous Meeting====
The minutes of the meeting of 25 November 2014 were agreed as a true record.====
====Structural Changes====
The ORO team should be disbanded and each pair in the roles of Ombudsman and Returning Officer should work together only. This will cut out a superfluous layer of administration.

Agreed by unanimous vote.
====Adopted Policies and Procedures====

*Election Timetable Guidelines, unanimous vote to adopt

http://wiki.ilovefreegle.org/Election_Timetable_Guidelines

*Director Autopromotion Procedure, unanimous vote to adopt

http://wiki.ilovefreegle.org/Director_Autopromotion_Procedure

*Freegle Direct Information Policy, unanimous vote to adopt

http://wiki.ilovefreegle.org/Freegle_Direct_Information_Policy

*Returning Officer Remit, two unanimous votes to adopt

http://wiki.ilovefreegle.org/Returning_Officer_Remit

*Co-option for Elected Roles, unanimous vote to adopt

http://wiki.ilovefreegle.org/Co-option_for_Elected_Roles

*Poll Voting Protocol Guidelines, unanimous vote to adopt

http://wiki.ilovefreegle.org/Poll_Voting_Protocol_Guidelines

*Election and Poll Procedure, unanimous vote to adopt

http://wiki.ilovefreegle.org/Election_and_Poll_Procedure

*Partnerships and Website Links Procedure, unanimous vote to adopt

http://wiki.ilovefreegle.org/Partnerships_and_Website_Links_Procedure

The meeting ended at 20.30.

[[Freegle Board]]

[[Board Meeting Procedure]]

[[Board Role and Remit]]

[[Board Meeting Timetable]]

[[Board Standing Agenda]]

[[Freegle Board Minutes 2014]]

[[Freegle Board Minutes 2015]]

[mailto:directors@ilovefreegle.org Email the Board]

[[Category:Freegle Board]]

Freegle Board Minutes January 2015 - Revision history

Jacky at 01:48, 3 December 2019

Jacky: /* Adopted Policies and Procedures */

Alison at 15:50, 26 January 2015

Alison: Created page with ''''Meeting of Directors of Freegle Limited held on Tuesday 6 January 2015 at 7.15 by Skype Chat''' ===DIRECTORS PRESENT=== Jacky Barrett, John Carroll, Ollie Clark, Cat Fletcher,…'