Freegle Board Meeting Procedure - Revision history

Jacky: /* Minutes */

2026-04-30T15:06:28Z

Minutes

← Older revision		Revision as of 15:06, 30 April 2026
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	=====Minutes=====		=====Minutes=====
	* Captured by the Board Secretary		* Captured by the Board Secretary
			* Must include any financial decisions and/or appointments/elections of officers and role holders
	* Agreed by the Board		* Agreed by the Board
	* Shared with the board and the wider volunteer community		* Shared with the board and the wider volunteer community
	* Formally approved at the next board meeting		* Formally approved at the next board meeting


	===Links===		===Links===

Jacky: /* Meeting Input */

2026-04-30T15:05:12Z

Meeting Input

← Older revision		Revision as of 15:05, 30 April 2026
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	=====Meeting Input=====		=====Meeting Input=====
	These consist of appropriate supporting content for each agenda item, for example:		These consist of appropriate supporting content for each agenda item, for example:
	* Reports or links to documents providing reports by role holders or officers ~~(CTO, Media, Finance~~, ~~etc)~~		* Reports or links to documents providing reports by role holders, officers, portfolio holders and Working Groups
	* Explanatory notes and any information that would save time in the board meeting		* Explanatory notes and any information that would save time in the board meeting
	* Resolution wording, if long		* Resolution wording, if long

Jacky: /* Meeting Input */

2025-05-04T09:48:15Z

Meeting Input

← Older revision		Revision as of 09:48, 4 May 2025
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	Links:		Links:
	*[[Share Board Minutes Template]]		*[[Share Board Minutes Template]]
	*[[~~Company~~ Secretary]], section on Board Secretary		*[[Society Secretary]], section on Board Secretary

	[[category:Freegle Board Meetings]]		[[category:Freegle Board Meetings]]

Neville Reid: Protected "Freegle Board Meeting Procedure": Board-approved page ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2024-11-14T17:25:59Z

Protected "Freegle Board Meeting Procedure": Board-approved page ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

← Older revision	Revision as of 17:25, 14 November 2024
(No difference)

Jacky: /* Before */

2024-11-01T11:01:57Z

Before

← Older revision		Revision as of 11:01, 1 November 2024
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	The [https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Freegle Board Timetable] contains a list of regular items which should be included in the agenda.		The [https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Freegle Board Timetable] contains a list of regular items which should be included in the agenda.

			[[Share Board Minutes Template]] offers a suggested email to be used when sending to relevant people for input into the Agenda.


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	* The date of polls for items already voted on		* The date of polls for items already voted on


			Links:
			*[[Share Board Minutes Template]]
			*[[Company Secretary]], section on Board Secretary

			[[category:Freegle Board Meetings]]

	====During====		====During====

NotNowCraig: Removing Board Secretary role definition, as that's now on the Company Secretary page

2024-05-28T13:06:36Z

Removing Board Secretary role definition, as that's now on the Company Secretary page

← Older revision		Revision as of 13:06, 28 May 2024
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	This Remit and Procedure was initially agreed by the Board at their August 2014 meeting and reviewed in November 2021.		This Remit and Procedure was initially agreed by the Board at their August 2014 meeting and reviewed in November 2021.


	~~===Board Secretary Role===~~

	~~To be the administrative secretary for the Board, particularly in regard to managing Board Meetings.~~

	~~The Board Secretary will be appointed by the Board.~~

	~~This role is subject to the [[Named Role Holder Ending Term of Office Procedure]].~~


	===Freegle Board Meeting Procedure===		===Freegle Board Meeting Procedure===

NotNowCraig: NotNowCraig moved page Board Secretary to Freegle Board Meeting Procedure: Secretary moved to Company Secretary page - most of what is left is this procedure

2024-05-28T13:05:45Z

NotNowCraig moved page Board Secretary to Freegle Board Meeting Procedure: Secretary moved to Company Secretary page - most of what is left is this procedure

← Older revision	Revision as of 13:05, 28 May 2024
(No difference)

NotNowCraig: board meetings now normally start at 6:30pm

2023-01-03T18:41:23Z

board meetings now normally start at 6:30pm

← Older revision		Revision as of 18:41, 3 January 2023
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	====During====		====During====
	* Meetings are usually held via online conferencing platforms such as Zoom		* Meetings are usually held via online conferencing platforms such as Zoom
	* They are usually held at ~~6pm~~		* They are usually held at 6:30pm
	* The meeting schedule is held on the Freegle Board timetable		* The meeting schedule is held on the Freegle Board timetable
	* Meeting Polls are conducted via a show of hands		* Meeting Polls are conducted via a show of hands

NotNowCraig: Updated to reflect new agenda plus some other general neatening-up

2022-09-20T10:52:58Z

Updated to reflect new agenda plus some other general neatening-up

← Older revision		Revision as of 10:52, 20 September 2022
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	c.2 weeks before a board meeting, a Google doc is prepared covering:		c.2 weeks before a board meeting, a Google doc is prepared covering:
	* Agenda		* Agenda
	* ~~Meeting Notes~~		* Details on how to attend
	* Matters Arising		* Matters Arising

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	* Approval of Minutes of last meeting		* Approval of Minutes of last meeting
	* Review Declaration of interest		* Review Declaration of interest
	* ~~Actions~~		* Polls held and decisions made since last board meeting
	* AOB		* A section for each board member covering their actions and any items they wish to raise
			* Other Business / AOB


	=====Meeting ~~Notes~~=====		=====Meeting Input=====
	These consist of appropriate ~~notes on~~ each agenda item, for example:		These consist of appropriate supporting content for each agenda item, for example:
	* Reports or links to documents providing reports by role holders or officers (CTO, Media, Finance, etc)		* Reports or links to documents providing reports by role holders or officers (CTO, Media, Finance, etc)
	* Explanatory notes and any information that would save time in the board meeting		* Explanatory notes and any information that would save time in the board meeting
	* Resolution wording, if long		* Resolution wording, if long
	* The date of polls for items on ~~the Consent Agenda items~~		* The date of polls for items already voted on


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	====After====		====After====
	* The board secretary will arrange for agreement and distribution of the meeting minutes:		The board secretary will;
	* ~~Shared~~ with the Board (currently via Groups.IO)		* arrange for agreement and distribution of the meeting minutes
	* ~~Published~~ on Central		* share the draft minutes with with the Board (currently via Groups.IO)
	* ~~Published~~ on the Freegle wiki		* publish the minutes on Central
			* publish the minutes on the Freegle wiki


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	=====Minutes=====		=====Minutes=====
	* Captured by the Board Secretary		* Captured by the Board Secretary
	* Agreed by the ~~Chairman~~		* Agreed by the Board
	* Shared with the board and the wider volunteer community		* Shared with the board and the wider volunteer community
	* Formally approved at the next board meeting		* Formally approved at the next board meeting
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	*[https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Freegle Board Timetable]		*[https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Freegle Board Timetable]
	*[https://drive.google.com/drive/folders/1W5e8IGRqRGT_7kb-opa6Lni-Sb5ObEFV?usp=sharing Google Drive folder containing agenda and minutes]		*[https://drive.google.com/drive/folders/1W5e8IGRqRGT_7kb-opa6Lni-Sb5ObEFV?usp=sharing Google Drive folder containing agenda and minutes]
	*[https://docs.google.com/spreadsheets/d/~~1ABPPp4qp3UwHImVcVVDyvr0iiXLjejJ0ic4N32Cbq8g~~/edit?usp=sharing ~~2021~~ Board Action Log]		*[https://docs.google.com/spreadsheets/d/1rekWOVj9ryGx5hLHC2olMQOt7JfzanWbzkEmixJUizY/edit?usp=sharing 2022 Board Action Log]

	[[category:Policies, Procedures, Remits]][[category:Freegle Board]]		[[category:Policies, Procedures, Remits]][[category:Freegle Board]]

NotNowCraig at 09:16, 12 December 2021

2021-12-12T09:16:45Z

← Older revision		Revision as of 09:16, 12 December 2021
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	*[https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Freegle Board Timetable]		*[https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Freegle Board Timetable]
	*[https://drive.google.com/drive/folders/1W5e8IGRqRGT_7kb-opa6Lni-Sb5ObEFV?usp=sharing Google Drive folder containing agenda and minutes]		*[https://drive.google.com/drive/folders/1W5e8IGRqRGT_7kb-opa6Lni-Sb5ObEFV?usp=sharing Google Drive folder containing agenda and minutes]
	[https://docs.google.com/spreadsheets/d/1ABPPp4qp3UwHImVcVVDyvr0iiXLjejJ0ic4N32Cbq8g/edit?usp=sharing 2021 Board Action Log]		*[https://docs.google.com/spreadsheets/d/1ABPPp4qp3UwHImVcVVDyvr0iiXLjejJ0ic4N32Cbq8g/edit?usp=sharing 2021 Board Action Log]

	[[category:Policies, Procedures, Remits]][[category:Freegle Board]]		[[category:Policies, Procedures, Remits]][[category:Freegle Board]]