Finance and Risk Working Group - Revision history

RevampBot: Wiki revamp: restructure & modernise

2026-07-17T12:00:00Z

Wiki revamp: restructure & modernise

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	'''TERMS OF REFERENCE'''		'''TERMS OF REFERENCE'''

	===== Purpose =====		===== Purpose =====

	To safeguard ~~Freegle’s~~ financial integrity, ensure regulatory compliance, and mitigate organisational risk.		To safeguard Freegle's financial integrity, ensure regulatory compliance, and mitigate organisational risk.

	===== Membership =====		===== Membership =====
	*Chair: The [[Finance_Role_Remits#FINANCE_DIRECTOR\|Finance Director]]		*Chair: The [[Finance_Role_Remits#FINANCE_DIRECTOR\|Finance Director]]
	* Board Members: Two additional Board members		*Board Members: Two additional Board members
	* Co-opted Volunteers: Up to 2 volunteers with relevant expertise		*Co-opted Volunteers: Up to 2 volunteers with relevant expertise

	===== Key Responsibilities =====		===== Key Responsibilities =====
	*Monitoring monthly management accounts and cash flow		*Monitoring monthly management accounts and cash flow
	*Overseeing the production of the Annual Budget and Statutory Accounts		*Overseeing the production of the Annual Budget and Statutory Accounts
	*Maintaining the organisational Risk Register and reporting significant changes to the Board		*Maintaining the organisational Risk Register and reporting significant changes to the Board
	* Ensuring compliance with the Financial Conduct Authority (FCA) and other relevant UK regulators.		*Ensuring compliance with the Financial Conduct Authority (FCA) and other relevant UK regulators

	===== Financial Authority =====		===== Financial Authority =====
	* Budgeted: Authorised to approve spend within the levels of the Board-approved Annual Budget for Finance/Legal operations.		*Budgeted: Authorised to approve spend within the levels of the Board-approved Annual Budget for Finance/Legal operations.
	* Unbudgeted: Requires joint written approval from the Chairperson and the Finance Director (or the Treasurer if one is absent).		*Unbudgeted: Requires joint written approval from the Chairperson and the Finance Director (or the Treasurer if one is absent).

	===== Standard Governance Provisions Decision-Making & Voting =====		===== Standard Governance Provisions: Decision-Making & Voting =====

	The Working Group should strive for consensus. However, as the Board is legally liable for the organisation's actions, formal voting rights on delegated authority matters are reserved for the Board members within the group. Volunteer members serve in an advisory and delivery capacity.

	* Working ~~Groups~~ are ~~to meet monthly to manage~~ delivery ~~and operations~~		The Working Group should strive for consensus. However, as the Board is legally liable for the organisation's actions, formal voting rights on delegated authority matters are reserved for the Board members within the group. Volunteer members serve in an advisory and delivery capacity.

	*~~Reporting and Transparency~~		*Working Groups are to meet monthly to manage delivery and operations.
	** Minutes: A brief record of decisions and actions must be circulated to ~~the full Board within 7 days of each meeting~~
	** Quarterly Reports: Each WG Chair must present an update at the quarterly Board meeting
	** Unbudgeted Spends: All approvals granted by the Chair/Finance Director/(or Treasurer in their absence) must be reported as a standing item to ~~the full Board~~

	* Conduct & Confidentiality		*Reporting and Transparency
	**All Working Group members (Board and Volunteers) must adhere to ~~Freegle’s~~ [[Conflicts of Interest Procedure]]		**Minutes: A brief record of decisions and actions must be circulated to the full Board within 7 days of each meeting.
			**Quarterly Reports: Each Working Group Chair must present an update at the quarterly Board meeting.
			**Unbudgeted Spends: All approvals granted by the Chair/Finance Director (or Treasurer in their absence) must be reported as a standing item to the full Board.

			*Conduct & Confidentiality
			**All Working Group members (Board and Volunteers) must adhere to Freegle's [[Conflicts of Interest Procedure]].

	===== Current Members =====		===== Current Members =====

	The members appointed by the Board are:		The members appointed by the Board are:
	* Matthew Fletcher (Finance Director and Chair of this working group)		*Matthew Fletcher (Finance Director and Chair of this working group)
	* Neil Morris (Board Chair)		*Neil Morris (Board Chair)
	* Wendy Lishman (Society Secretary)		*Wendy Lishman (Society Secretary)
	* Jane Loveday (Treasurer, volunteer)		*Jane Loveday (Treasurer, volunteer)
	* Jacky Barrett (Deputy Treasurer, volunteer)		*Jacky Barrett (Deputy Treasurer, volunteer)

	The formation of this working group, with the above terms of reference, was agreed by the Board at their meeting of 2nd April 2026. The Board members were announced on the working group for the Freegle Finance Sub-Committee on 2nd May 2026, when that Committee was changed to be this Working Group.


			The formation of this working group, with the above terms of reference, was agreed by the Board at their meeting of 2nd April 2026. The Board members were announced on the working group for the Freegle Finance Sub-Committee on 2nd May 2026, when that Committee was changed to be this Working Group.

	Links:		Links:
	* Working space https://groups.io/g/FreegleFSC		*Working space: https://groups.io/g/FreegleFSC
	* [[Working Groups]]		*[[Working Groups]]


	[[~~category~~:Freegle Board]] [[~~category~~:Freegle Organisation]]		[[Category:Organisation & Governance]]
			[[Category:Freegle Board]]
			[[Category:Freegle Organisation]]

Jacky at 12:14, 1 June 2026

2026-06-01T12:14:29Z

← Older revision		Revision as of 12:14, 1 June 2026
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			===== Current Members =====

	The formation of this working group, with the above terms of reference, was agreed by the Board at their meeting of 2nd April 2026.		The members appointed by the Board are:
			* Matthew Fletcher (Finance Director and Chair of this working group)
			* Neil Morris (Board Chair)
			* Wendy Lishman (Society Secretary)
			* Jane Loveday (Treasurer, volunteer)
			* Jacky Barrett (Deputy Treasurer, volunteer)

			The formation of this working group, with the above terms of reference, was agreed by the Board at their meeting of 2nd April 2026. The Board members were announced on the working group for the Freegle Finance Sub-Committee on 2nd May 2026, when that Committee was changed to be this Working Group.

Jacky at 12:06, 1 June 2026

2026-06-01T12:06:59Z

← Older revision		Revision as of 12:06, 1 June 2026
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	Links:		Links:
			* Working space https://groups.io/g/FreegleFSC
	* [[Working Groups]]		* [[Working Groups]]


	[[category:Freegle Board]] [[category:Freegle Organisation]]		[[category:Freegle Board]] [[category:Freegle Organisation]]

Jacky: /* Membership */

2026-05-02T23:25:30Z

Membership

← Older revision		Revision as of 23:25, 2 May 2026
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	===== Membership =====		===== Membership =====
	*Chair: The [[Finance_Role_Remits#FINANCE_DIRECTOR\|Finance Director]]		*Chair: The [[Finance_Role_Remits#FINANCE_DIRECTOR\|Finance Director]]
	* Board Members: Two additional Board members ~~(including the [[Board_Portfolio_Roles#Lead_for_Legal,_Risk_&_Safeguarding\|Lead for Legal, Risk & Safeguarding]])~~		* Board Members: Two additional Board members
	* Co-opted Volunteers: Up to 2 volunteers with relevant expertise		* Co-opted Volunteers: Up to 2 volunteers with relevant expertise

Jacky: /* Membership */

2026-04-29T15:22:10Z

Membership

← Older revision		Revision as of 15:22, 29 April 2026
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	===== Membership =====		===== Membership =====
	*Chair: The [[Finance_Role_Remits#FINANCE_DIRECTOR\|Finance Director]]		*Chair: The [[Finance_Role_Remits#FINANCE_DIRECTOR\|Finance Director]]
	* Board Members: Two additional Board members (including the [[Lead for Legal, Risk & Safeguarding]])		* Board Members: Two additional Board members (including the [[Board_Portfolio_Roles#Lead_for_Legal,_Risk_&_Safeguarding\|Lead for Legal, Risk & Safeguarding]])
	* Co-opted Volunteers: Up to 2 volunteers with relevant expertise		* Co-opted Volunteers: Up to 2 volunteers with relevant expertise

Jacky: /* Financial Authority */

2026-04-29T15:17:32Z

Financial Authority

← Older revision		Revision as of 15:17, 29 April 2026
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	===== Financial Authority =====		===== Financial Authority =====
	* Budgeted: Authorised to approve spend within the levels of the Board-approved Annual Budget for Finance/Legal operations.		* Budgeted: Authorised to approve spend within the levels of the Board-approved Annual Budget for Finance/Legal operations.
	* Unbudgeted: Requires joint written approval from the Chairperson and the Finance Director		* Unbudgeted: Requires joint written approval from the Chairperson and the Finance Director (or the Treasurer if one is absent).

	===== Standard Governance Provisions Decision-Making & Voting =====		===== Standard Governance Provisions Decision-Making & Voting =====

Jacky: /* Standard Governance Provisions Decision-Making & Voting */

2026-04-29T09:28:18Z

Standard Governance Provisions Decision-Making & Voting

← Older revision		Revision as of 09:28, 29 April 2026
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	The Working Group should strive for consensus. However, as the Board is legally liable for the organisation's actions, formal voting rights on delegated authority matters are reserved for the Board members within the group. Volunteer members serve in an advisory and delivery capacity.		The Working Group should strive for consensus. However, as the Board is legally liable for the organisation's actions, formal voting rights on delegated authority matters are reserved for the Board members within the group. Volunteer members serve in an advisory and delivery capacity.

			* Working Groups are to meet monthly to manage delivery and operations

	*Reporting and Transparency		*Reporting and Transparency

Jacky at 09:24, 29 April 2026

2026-04-29T09:24:35Z

← Older revision		Revision as of 09:24, 29 April 2026
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	'''~~Terms of Reference~~'''		'''TERMS OF REFERENCE'''

	Purpose~~: To safeguard Freegle’s financial integrity, ensure regulatory compliance, and mitigate organisational risk.~~		===== Purpose =====

	===== Membership =====		To safeguard Freegle’s financial integrity, ensure regulatory compliance, and mitigate organisational risk.

			===== Membership =====
	*Chair: The [[Finance_Role_Remits#FINANCE_DIRECTOR\|Finance Director]]		*Chair: The [[Finance_Role_Remits#FINANCE_DIRECTOR\|Finance Director]]
	* Board Members: Two additional Board members (including the [[Lead for Legal, Risk & Safeguarding]])		* Board Members: Two additional Board members (including the [[Lead for Legal, Risk & Safeguarding]])

Jacky at 09:10, 29 April 2026

2026-04-29T09:10:08Z

← Older revision		Revision as of 09:10, 29 April 2026
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	The formation of ~~the~~ working group, with the above terms of reference, was agreed by the Board at their meeting of 2nd April 2026.		The formation of this working group, with the above terms of reference, was agreed by the Board at their meeting of 2nd April 2026.



			Links:
			* [[Working Groups]]


	[[category:Freegle Board]] [[category:Freegle Organisation]]		[[category:Freegle Board]] [[category:Freegle Organisation]]

Jacky at 07:57, 29 April 2026

2026-04-29T07:57:07Z

← Older revision		Revision as of 07:57, 29 April 2026
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	**All Working Group members (Board and Volunteers) must adhere to Freegle’s [[Conflicts of Interest Procedure]]		**All Working Group members (Board and Volunteers) must adhere to Freegle’s [[Conflicts of Interest Procedure]]



	The formation of the working group, with the above terms of reference, was agreed by the Board at their meeting of 2nd April 2026.		The formation of the working group, with the above terms of reference, was agreed by the Board at their meeting of 2nd April 2026.


	[[category:Freegle Board]] [[category:Freegle Organisation]]		[[category:Freegle Board]] [[category:Freegle Organisation]]