Finance Procedures - Revision history

Jacky: /* Relevant links and notes: */

2026-06-01T12:02:43Z

Relevant links and notes:

← Older revision		Revision as of 12:02, 1 June 2026
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	*[[Finance Role Remits]]		*[[Finance Role Remits]]
	*[[Finance Reports]]		*[[Finance Reports]]
	*[[Finance ~~Sub Committee Remit~~]]		*[[Finance and Risk Working Group]]
	*[[Bank Account and Donation Methods]]		*[[Bank Account and Donation Methods]]
	*[[Contract for Services]]		*[[Contract for Services]]

Jacky: /* Relevant links: */

2026-04-30T14:46:28Z

Relevant links:

← Older revision		Revision as of 14:46, 30 April 2026
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	Note 5: Freegle's year end date was changed from 4th April to 30th March in 2025. This was agreed by the FCA and the register entry changed on 3.3.25 [[https://mutuals.fca.org.uk./Search/Society/9593]]		Note 5: Freegle's year end date was changed from 4th April to 30th March in 2025. This was agreed by the FCA and the register entry changed on 3.3.25 [[https://mutuals.fca.org.uk./Search/Society/9593]]

	===Relevant links:===		===Relevant links and notes:===

	*This document was originally adopted by the Board at their meeting of 27th August 2014, see [[Finance Documents Review]] for the record of subsequent reviews and amendments. The document as it stands above is the current version.		*This document was originally adopted by the Board at their meeting of 27th August 2014, see [[Finance Documents Review]] for the record of subsequent reviews and amendments. The document as it stands above is the current version.

Jacky: /* 12. Approval of End of Year Accounts */

2026-04-29T17:02:18Z

12. Approval of End of Year Accounts

← Older revision		Revision as of 17:02, 29 April 2026
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	12.1 At the April 2024 board meeting, the following process for approving the Year end accounts was agreed:		12.1 At the April 2024 board meeting, the following process for approving the Year end accounts was agreed:
	*During the relevant Financial Year, the AGM votes to dissapply the need for an audit for that year's accounts		*During the relevant Financial Year, the AGM votes to dissapply the need for an audit for that year's accounts
	*Shortly after the end of the Financial Year, a draft set of accounts are produced by the Treasurer and reviewed by the Finance ~~Subcomittee~~		*Shortly after the end of the Financial Year, a draft set of accounts are produced by the Treasurer and reviewed by the [[Finance and Risk Working Group]]
	*The draft End of Year Accounts are issued to the auditors who produce a report which is incorporated into the accounts		*The draft End of Year Accounts are issued to the auditors who produce a report which is incorporated into the accounts
	*The draft End of Year Accounts and report are approved via a vote held at a Freegle Board Meeting		*The draft End of Year Accounts and report are approved via a vote held at a Freegle Board Meeting

Jacky: /* 8. Cheque Signatories and Cash Cards */

2026-04-29T17:01:03Z

8. Cheque Signatories and Cash Cards

← Older revision		Revision as of 17:01, 29 April 2026
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	**		**

	8.3 It is the role of the ~~Freegle~~ Finance ~~Sub Committee~~ to periodically review the spend on pre-paid and multipay cards with those who are holding them. Card holders should check with the Board before they spend if they are not sure the spend is in line with pre-agreed categories. Should any spend be outside of agreed categories, the Board will ask the pre-paid or multipay card holder to reimburse Freegle the sums not approved, or deduct the amount from payment of card holder invoices if appropriate.		8.3 It is the role of the [[Finance and Risk Working Group]] to periodically review the spend on pre-paid and multipay cards with those who are holding them. Card holders should check with the Board before they spend if they are not sure the spend is in line with pre-agreed categories. Should any spend be outside of agreed categories, the Board will ask the pre-paid or multipay card holder to reimburse Freegle the sums not approved, or deduct the amount from payment of card holder invoices if appropriate.

	===9. Confidentiality and Conflict of Interest===		===9. Confidentiality and Conflict of Interest===

Jacky: /* Relevant links: */

2025-10-17T08:12:54Z

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← Older revision		Revision as of 08:12, 17 October 2025
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	*[[Conflicts of Interest Procedure]]		*[[Conflicts of Interest Procedure]]
	*[[Budget Owner]]		*[[Budget Owner]]
			*[[Budget Creation Process]]
	*[[Finance Role Remits]]		*[[Finance Role Remits]]
	*[[Finance Reports]]		*[[Finance Reports]]

Jacky: /* Relevant links: */

2025-07-06T12:00:08Z

Relevant links:

← Older revision		Revision as of 12:00, 6 July 2025
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	*[[Paying People in Freegle Guidelines]]		*[[Paying People in Freegle Guidelines]]
	*[[Conflicts of Interest Procedure]]		*[[Conflicts of Interest Procedure]]
	*[[Budget ~~Holder~~]]		*[[Budget Owner]]
	*[[Finance Role Remits]]		*[[Finance Role Remits]]
	*[[Finance Reports]]		*[[Finance Reports]]

Jacky: /* Relevant links: */

2025-07-06T11:58:05Z

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← Older revision		Revision as of 11:58, 6 July 2025
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	*[[Paying People in Freegle Guidelines]]		*[[Paying People in Freegle Guidelines]]
	*[[Conflicts of Interest Procedure]]		*[[Conflicts of Interest Procedure]]
			*[[Budget Holder]]
	*[[Finance Role Remits]]		*[[Finance Role Remits]]
	*[[Finance Reports]]		*[[Finance Reports]]

Jacky: /* 10. Other Rules */

2025-06-01T18:52:33Z

10. Other Rules

← Older revision		Revision as of 18:52, 1 June 2025
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	===10. Other Rules===		===10. Other Rules===
	10.1 The Board will consider the level of reserves that is prudent for Freegle Ltd to have after the poll to accept the Annual Accounts. Consideration will be given to liabilities, lease agreements and any other significant factors that should be taken into account were Freegle Ltd to cease~~. The current policy is that Freegle will aim to keep a minimum of £1K reserves~~.		10.1 The Board will consider the level of reserves that is prudent for Freegle Ltd to have after the poll to accept the Annual Accounts. Consideration will be given to liabilities, lease agreements and any other significant factors that should be taken into account were Freegle Ltd to cease.

	10.2 Where assets are purchased, or there are significant stock holdings of non-capital items, e.g. stationery, suitable records will be kept and the items checked at least annually at the financial year-end.		10.2 Where assets are purchased, or there are significant stock holdings of non-capital items, e.g. stationery, suitable records will be kept and the items checked at least annually at the financial year-end.

Jacky: /* 12. Approval of End of Year Accounts */

2025-03-04T12:07:08Z

12. Approval of End of Year Accounts

← Older revision		Revision as of 12:07, 4 March 2025
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	Note 3. FCA rules 7.2.21 - 7.2.24 require that even if a report is produced (as opposed to a full audit), it must be produced by a qualified auditor if certain criteria are met<br>		Note 3. FCA rules 7.2.21 - 7.2.24 require that even if a report is produced (as opposed to a full audit), it must be produced by a qualified auditor if certain criteria are met<br>
	Note 4. Freegle [[Rules]] 23a requires that the accounts are provided to the AGM<br>		Note 4. Freegle [[Rules]] 23a requires that the accounts are provided to the AGM<br>
	Note 5: Freegle's year end date was changed from 4th April to 30th March in 2025. This was agreed by the FCA and the register entry changed.		Note 5: Freegle's year end date was changed from 4th April to 30th March in 2025. This was agreed by the FCA and the register entry changed on 3.3.25 [[https://mutuals.fca.org.uk./Search/Society/9593]]

	===Relevant links:===		===Relevant links:===

Jacky: /* 12. Approval of End of Year Accounts */

2025-03-04T12:00:25Z

12. Approval of End of Year Accounts

← Older revision		Revision as of 12:00, 4 March 2025
Line 133:		Line 133:
	Note 3. FCA rules 7.2.21 - 7.2.24 require that even if a report is produced (as opposed to a full audit), it must be produced by a qualified auditor if certain criteria are met<br>		Note 3. FCA rules 7.2.21 - 7.2.24 require that even if a report is produced (as opposed to a full audit), it must be produced by a qualified auditor if certain criteria are met<br>
	Note 4. Freegle [[Rules]] 23a requires that the accounts are provided to the AGM<br>		Note 4. Freegle [[Rules]] 23a requires that the accounts are provided to the AGM<br>
			Note 5: Freegle's year end date was changed from 4th April to 30th March in 2025. This was agreed by the FCA and the register entry changed.




	===Relevant links:===		===Relevant links:===