Finance Policy - Revision history

Jacky at 08:02, 27 May 2025

2025-05-27T08:02:42Z

← Older revision		Revision as of 08:02, 27 May 2025
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	This document was adopted by the Board at their meeting of 27th August 2014. In January 2025, the year end date was ~~changed~~ from 5th April to 31st March. The FCA approved the change.		This document was adopted by the Board at their meeting of 27th August 2014. In January 2025, the year end date was proposed to change from 5th April to 31st March. The FCA approved the change on 3rd March 2025.

Jacky at 00:44, 6 April 2025

2025-04-06T00:44:31Z

← Older revision		Revision as of 00:44, 6 April 2025
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	This document was adopted by the Board at their meeting of 27th August 2014. ~~There has one subsequent amendment - in March~~ 2025, the year end date was changed from 5th April to 31st March.		This document was adopted by the Board at their meeting of 27th August 2014. In January 2025, the year end date was changed from 5th April to 31st March. The FCA approved the change.

Jacky: Changed financial year dates

2025-04-06T00:41:52Z

Changed financial year dates

← Older revision		Revision as of 00:41, 6 April 2025
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	This document was adopted by the Board at their meeting of 27th August 2014.		This document was adopted by the Board at their meeting of 27th August 2014. There has one subsequent amendment - in March 2025, the year end date was changed from 5th April to 31st March.



	1. The financial year for Freegle Ltd runs from ~~6th~~ April to ~~5th April~~.		1. The financial year for Freegle Ltd runs from 1st April to 31st March.

	2. At the end of each year, the final accounts will be prepared. The accounts and a short financial report will be posted on Central as part of the AGM Finance Report. The Board will also provide interim financial reports as part of the Minutes of Board Meetings posted on Central.		2. At the end of each year, the final accounts will be prepared. The accounts and a short financial report will be posted on Central as part of the AGM Finance Report. The Board will also provide interim financial reports as part of the Minutes of Board Meetings posted on Central.

Jacky: Protected "Finance Policy" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2024-11-14T12:31:25Z

Protected "Finance Policy" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

← Older revision	Revision as of 12:31, 14 November 2024
(No difference)

Jacky at 10:54, 26 July 2024

2024-07-26T10:54:56Z

← Older revision		Revision as of 10:54, 26 July 2024
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	*[[Bank Account and Donation Methods]]		*[[Bank Account and Donation Methods]]
	*Previous Freegle UK document Financial Management and Controls		*Previous Freegle UK document Financial Management and Controls
	*Link to Financial Conduct Authority website. The FCA is the body to which ~~IPSs are accountable~~ [~~http~~://www.fca.org.uk/firms/~~firm~~-~~types/mutual~~-~~societies/industrial~~]		*Link to Financial Conduct Authority website. The FCA is the body which oversees Mutual/Registered Societies financially [https://www.fca.org.uk/firms/managing-your-society]
	*Link to FCA page giving details of submitted annual accounts [https://mutuals.fca.org.uk/Search/Society/9593]		*Link to FCA page giving details of submitted annual accounts [https://mutuals.fca.org.uk/Search/Society/9593]

	[[category:Policies, Procedures, Remits]]		[[category:Policies, Procedures, Remits]]
	[[category:Finance]]		[[category:Finance]]

Jacky at 10:51, 26 July 2024

2024-07-26T10:51:00Z

← Older revision		Revision as of 10:51, 26 July 2024
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	*Previous Freegle UK document Financial Management and Controls		*Previous Freegle UK document Financial Management and Controls
	*Link to Financial Conduct Authority website. The FCA is the body to which IPSs are accountable [http://www.fca.org.uk/firms/firm-types/mutual-societies/industrial]		*Link to Financial Conduct Authority website. The FCA is the body to which IPSs are accountable [http://www.fca.org.uk/firms/firm-types/mutual-societies/industrial]
			*Link to FCA page giving details of submitted annual accounts [https://mutuals.fca.org.uk/Search/Society/9593]

	[[category:Policies, Procedures, Remits]]		[[category:Policies, Procedures, Remits]]
	[[category:Finance]]		[[category:Finance]]

Jacky at 20:49, 18 August 2022

2022-08-18T20:49:11Z

← Older revision		Revision as of 20:49, 18 August 2022
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	[[category:Policies, Procedures, Remits]]		[[category:Policies, Procedures, Remits]]
			[[category:Finance]]

Jacky at 19:12, 12 October 2021

2021-10-12T19:12:47Z

← Older revision		Revision as of 19:12, 12 October 2021
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	1. The financial year for Freegle Ltd runs from 6th April to 5th April.		1. The financial year for Freegle Ltd runs from 6th April to 5th April.

	2. At the end of each year, the final accounts will be prepared. The accounts and a short financial report will be posted on Central by the ~~end of May, giving an opportunity for any questions to be raised and answered~~. ~~There~~ will ~~be a poll~~ of ~~Freegle Members to accept~~ the ~~accounts~~.		2. At the end of each year, the final accounts will be prepared. The accounts and a short financial report will be posted on Central as part of the AGM Finance Report. The Board will also provide interim financial reports as part of the Minutes of Board Meetings posted on Central.

	3. If required (ie. if not disapplied under Rule 103) an Auditor will be sought from suitably qualified candidates from within and outside of Freegle within the criteria set out in Rule 104. The Auditor will be chosen by the Board and recommended to Freegle Members. (Refer to Rules 104-107)		3. If required (ie. if not disapplied under Rule 103) an Auditor will be sought from suitably qualified candidates from within and outside of Freegle within the criteria set out in Rule 104. The Auditor will be chosen by the Board and recommended to Freegle Members. (Refer to Rules 104-107)
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	6. Expenditure must not be committed without prior authorisation by the Board. No contracts, hire purchase agreements or leases will be entered into in the name of Freegle without the Board’s approval, in an email from the Board’s email account. Freegle Ltd does not accept liability for any financial commitment unless properly authorised. Should a situation occur where an order is placed or undertaken or given with unauthorised financial consequences, the Board will decide a course of action and will record their decision in Board minutes.		6. Expenditure must not be committed without prior authorisation by the Board. No contracts, hire purchase agreements or leases will be entered into in the name of Freegle without the Board’s approval, in an email from the Board’s email account. Freegle Ltd does not accept liability for any financial commitment unless properly authorised. Should a situation occur where an order is placed or undertaken or given with unauthorised financial consequences, the Board will decide a course of action and will record their decision in Board minutes.

	7. ~~One bank account will be used for Freegle Ltd’s~~ central funds ~~and can only~~ be ~~operated~~ with ~~the authority of the Board~~ and will be held in the name of Freegle ~~Ltd~~.		7. Freegle’s central funds will be lodged with an FCA approved bank and will be held in the name of Freegle Limited. Other financial accounts (e.g. payment services, credit cards) may be established with agreement of the Board.

	8. Any fund raising and grant applications undertaken on behalf of Freegle Ltd nationally can only be carried out in the name of the organisation with prior approval of the Board. Approval must be in an email from the Board’s email account.		8. Any fund raising and grant applications undertaken on behalf of Freegle Ltd nationally can only be carried out in the name of the organisation with prior approval of the Board. Approval must be in an email from the Board’s email account.

Jacky at 01:39, 3 December 2019

2019-12-03T01:39:00Z

← Older revision		Revision as of 01:39, 3 December 2019
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	*[[Rules]]		*[[Rules]]
	*[[Bank Account and Donation Methods]]		*[[Bank Account and Donation Methods]]
	*Previous Freegle UK document [[Financial Management and Controls]]		*Previous Freegle UK document Financial Management and Controls
	*Link to Financial Conduct Authority website. The FCA is the body to which IPSs are accountable [http://www.fca.org.uk/firms/firm-types/mutual-societies/industrial]		*Link to Financial Conduct Authority website. The FCA is the body to which IPSs are accountable [http://www.fca.org.uk/firms/firm-types/mutual-societies/industrial]

	[[category:Policies, Procedures, Remits]]		[[category:Policies, Procedures, Remits]]

Jacky at 13:21, 29 December 2014

2014-12-29T13:21:28Z

← Older revision		Revision as of 13:21, 29 December 2014
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	2. At the end of each year, the final accounts will be prepared. The accounts and a short financial report will be posted on Central by the end of May, giving an opportunity for any questions to be raised and answered. There will be a poll of Freegle Members to accept the accounts.		2. At the end of each year, the final accounts will be prepared. The accounts and a short financial report will be posted on Central by the end of May, giving an opportunity for any questions to be raised and answered. There will be a poll of Freegle Members to accept the accounts.

	3. If required (ie. if not disapplied under Rule ~~104~~) an Auditor will be sought from suitably qualified candidates from within and outside of Freegle within the criteria set out in Rule ~~105~~. The Auditor will be chosen by the Board and recommended to Freegle Members. (Refer to Rules 104-~~108~~)		3. If required (ie. if not disapplied under Rule 103) an Auditor will be sought from suitably qualified candidates from within and outside of Freegle within the criteria set out in Rule 104. The Auditor will be chosen by the Board and recommended to Freegle Members. (Refer to Rules 104-107)

	4. Financial records will be kept so that Freegle can:		4. Financial records will be kept so that Freegle can: