Disaffiliation Procedure - Revision history

RevampBot: Wiki revamp: restructure & modernise

2026-07-17T12:00:00Z

Wiki revamp: restructure & modernise

Jacky: /* Links: */

2026-05-04T13:42:18Z

Links:

← Older revision		Revision as of 13:42, 4 May 2026
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	*[[Contacting Groups Procedure]]		*[[Contacting Groups Procedure]]
	*[[New Groups Team - NGT]]		*[[New Groups Team - NGT]]
	*[[Central Discussion ~~and Working Group~~ Membership Policy]]		*[[Central Discussion Groups Membership Policy]]
	* Appeal procedure [[Complaints Procedure]]		* Appeal procedure [[Complaints Procedure]]
	*AGM 2016 Polls [https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/61112] relating to possible disaffiliation for lack of representation on Central, platform choice and affiliation confirmation.		*AGM 2016 Polls [https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/61112] relating to possible disaffiliation for lack of representation on Central, platform choice and affiliation confirmation.

Jacky: Protected "Disaffiliation Procedure" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2024-11-14T12:29:09Z

Protected "Disaffiliation Procedure" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

← Older revision	Revision as of 12:29, 14 November 2024
(No difference)

Jacky at 18:16, 20 April 2024

2024-04-20T18:16:13Z

← Older revision		Revision as of 18:16, 20 April 2024
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	This procedure was adopted by the Board at their meeting of 29th October 2014.<br>		This procedure was adopted by the Board at their meeting of 29th October 2014.<br>
	Amendments have since been adopted on 24th November 2015, 12th October 2017, 3rd August 2023 ~~and~~ 17th October 2023.		Amendments have since been adopted on 24th November 2015, 12th October 2017, 3rd August 2023, 17th October 2023 and 20th April 2024.

	==For Communities leaving Freegle of their own volition==		==For Communities leaving Freegle of their own volition==
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	*When the Board confirms a procedure is acceptable, put a SN notice on Central to explain procedure being used and to continue to ask Community volunteers to contact NGT if they wish the group to remain with Freegle.		*When the Board confirms a procedure is acceptable, put a SN notice on Central to explain procedure being used and to continue to ask Community volunteers to contact NGT if they wish the group to remain with Freegle.
	*The normal procedure for Abandoned or Disaffiliated groups will now come into force at the appropriate point in each procedure.		*The normal procedure for Abandoned or Disaffiliated groups will now come into force at the appropriate point in each procedure.


	(1)If a Community removes all links to Freegle, renames itself to exclude Freegle without NGT liaison, or other scenario that indicates the Community volunteers wish disaffiliation.		(1)If a Community removes all links to Freegle, renames itself to exclude Freegle without NGT liaison, or other scenario that indicates the Community volunteers wish disaffiliation.

	(2)If there is disagreement amongst the Community volunteers, they will be asked to sort it out and NGT will check by emailing the owner address after 14 days. NGT will advise them on the different technical options available. If the situation is unresolved after 14 days and there is no evidence of affiliation (eg. name change, logo, links to Freegle) on the Community pages, the Community will be subject to the disaffiliation process with the discretional option for NGT to offer those in dispute to restart the Community.		(2)If there is disagreement amongst the Community volunteers, they will be asked to sort it out and NGT will check by emailing the owner address after 14 days. NGT will advise them on the different technical options available. If the situation is unresolved after 14 days and there is no evidence of affiliation (eg. name change, logo, links to Freegle) on the Community pages, the Community will be subject to the disaffiliation process with the discretional option for NGT to offer those in dispute to restart the Community.

			(3) Ask the leaving volunteer team if they wish to have membership information to establish the community on another platform. If requested, ask the Geeks to download membership information from Modtools to pass to the leaving group. Before actioning this, written agreement will be needed that the GDPR legal basis and aims of the new community and platform will be the same as Freegle.

	==Failing Communities==		==Failing Communities==

Jacky at 13:08, 14 April 2024

2024-04-14T13:08:46Z

← Older revision		Revision as of 13:08, 14 April 2024
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	This procedure was adopted by the Board at their meeting of 29th October 2014.<br>		This procedure was adopted by the Board at their meeting of 29th October 2014.<br>
	Amendments have since been adopted on 24th November 2015, 12th October 2017 ~~and~~ 3rd August 2023		Amendments have since been adopted on 24th November 2015, 12th October 2017, 3rd August 2023 and 17th October 2023.

	==For Communities leaving Freegle of their own volition==		==For Communities leaving Freegle of their own volition==

Jacky: /* C. Action to take for a failed or failing community */ Amendment agreed by the Board

2023-10-17T11:25:48Z

C. Action to take for a failed or failing community: Amendment agreed by the Board

← Older revision		Revision as of 11:25, 17 October 2023
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	*Every effort will be made to communicate and to provide support to the community.		*Every effort will be made to communicate and to provide support to the community.
	*If this is unsuccessful within a reasonable and practicable timescale then consideration may be given to caretaking (for A above) or deletion (for B above).		*If this is unsuccessful within a reasonable and practicable timescale then consideration may be given to caretaking (for A above) or deletion (for B above).
	*A minimum of 7 days notice of any deletion will be given to the community members ~~and~~ Freegle UK Central.		*A minimum of 14 days notice of any deletion will be given to the community members, Freegle UK Central, NGT, Mentors, the Councils team, Media, and info & support mailboxes. These notices to be given by whichever team is tasked by the Board to action the disaffiliation.

	The above can be delegated by the Board to NGT or Mentors as suitable. Any final decision will be taken by or on behalf of the Board and be eligible for the appeal procedure.		The above can be delegated by the Board to NGT or Mentors as suitable. Any final decision will be taken by or on behalf of the Board and be eligible for the appeal procedure.

Jacky at 15:08, 30 August 2023

2023-08-30T15:08:55Z

← Older revision		Revision as of 15:08, 30 August 2023
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	This procedure was adopted by the Board at their meeting of 29th October 2014.<br>		This procedure was adopted by the Board at their meeting of 29th October 2014.<br>
	Amendments have been adopted on 24th November 2015, 12th October 2017 and 3rd August 2023		Amendments have since been adopted on 24th November 2015, 12th October 2017 and 3rd August 2023

	==For Communities leaving Freegle of their own volition==		==For Communities leaving Freegle of their own volition==

Jacky at 15:08, 30 August 2023

2023-08-30T15:08:35Z

← Older revision		Revision as of 15:08, 30 August 2023
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	This procedure was adopted by the Board at their meeting of 29th October 2014. ~~An amendment was~~ adopted ~~and added~~ on 24th November 2015 ~~after discussion~~ and ~~recommendation by Development Group.~~		This procedure was adopted by the Board at their meeting of 29th October 2014.<br>
			Amendments have been adopted on 24th November 2015, 12th October 2017 and 3rd August 2023

	==For Communities leaving Freegle of their own volition==		==For Communities leaving Freegle of their own volition==

Jacky: /* C. Action to take for a failed or failing community */

2023-08-08T11:38:51Z

C. Action to take for a failed or failing community

← Older revision		Revision as of 11:38, 8 August 2023
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	*A minimum of 7 days notice of any deletion will be given to the community members and Freegle UK Central.		*A minimum of 7 days notice of any deletion will be given to the community members and Freegle UK Central.

	The above can be delegated by the Board to NGT or Mentors as suitable Any final decision will be taken by or on behalf of the Board and be eligible for the appeal procedure.		The above can be delegated by the Board to NGT or Mentors as suitable. Any final decision will be taken by or on behalf of the Board and be eligible for the appeal procedure.
	NGT must be informed and agreed data supplied and retained by them for any deleted communities.		NGT must be informed and agreed data supplied and retained by them for any deleted communities.





	==Links:==		==Links:==

Jacky at 10:06, 3 August 2023

2023-08-03T10:06:36Z

← Older revision		Revision as of 10:06, 3 August 2023
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	===Links:===		==Links:==
	*Freegle Affiliation Application Procedures		*Freegle Affiliation Application Procedures
	*[[Contacting Groups Procedure]]		*[[Contacting Groups Procedure]]

← Older revision		Revision as of 12:00, 17 July 2026
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	This procedure was adopted by the Board at their meeting of 29th October 2014.<br>		This procedure was adopted by the Board at their meeting of 29th October 2014.<br>
	Amendments have since been adopted on 24th November 2015, 12th October 2017, 3rd August 2023, 17th October 2023 and 20th April 2024.		Amendments have since been adopted on 24th November 2015, 12th October 2017, 3rd August 2023, 17th October 2023 and 20th April 2024.

	==For Communities leaving Freegle of their own volition==		==For Communities leaving Freegle of their own volition==

	====If a Community decides to leave Freegle, they need to inform NGT. NGT will then:====		====If a Community decides to leave Freegle, they need to inform NGT. NGT will then:====
	*Notify the Board and the new groups notification list to remove them from the Freegle website, maps etc		*Notify the Board and the new groups notification list to remove them from the Freegle website, maps etc
	*Give a week's grace on Central, Cafe and working groups to say their goodbyes on those groups.		*Give a week's grace on Central, Cafe and working groups to say their goodbyes on those groups.
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	*Send them a helpful goodbye mail (e.g. don't forget to leave ModTools, if you rename, please remove the logo from your Community).		*Send them a helpful goodbye mail (e.g. don't forget to leave ModTools, if you rename, please remove the logo from your Community).

	====If a Community leaves Freegle by disaffiliating themselves(1) but doesn't liaise with NGT, NGT will do the following:====		====If a Community leaves Freegle by disaffiliating themselves (1) but doesn't liaise with NGT, NGT will do the following:====
	*Contact all known Community volunteers via all known contact details to check that they wish the Community to be disaffiliated.		*Contact all known Community volunteers via all known contact details to check that they wish the Community to be disaffiliated.
	*If Community volunteers confirm they wish to leave, follow the procedures above.(2)		*If Community volunteers confirm they wish to leave, follow the procedures above. (2)
	*If no Community volunteers respond within 14 days, inform the Board they are proceeding with Disaffiliation or Abandoned Group procedures, whichever are most applicable to the situation.		*If no Community volunteers respond within 14 days, inform the Board they are proceeding with Disaffiliation or Abandoned Group procedures, whichever are most applicable to the situation.
	*When the Board confirms a procedure is acceptable, put a SN notice on Central to explain procedure being used and to continue to ask Community volunteers to contact NGT if they wish the group to remain with Freegle.		*When the Board confirms a procedure is acceptable, put a SN notice on Central to explain procedure being used and to continue to ask Community volunteers to contact NGT if they wish the group to remain with Freegle.
	*The normal procedure for Abandoned or Disaffiliated groups will now come into force at the appropriate point in each procedure.		*The normal procedure for Abandoned or Disaffiliated groups will now come into force at the appropriate point in each procedure.

	(1)If a Community removes all links to Freegle, renames itself to exclude Freegle without NGT liaison, or other scenario that indicates the Community volunteers wish disaffiliation.		(1) If a Community removes all links to Freegle, renames itself to exclude Freegle without NGT liaison, or other scenario that indicates the Community volunteers wish disaffiliation.

	(2)If there is disagreement amongst the Community volunteers, they will be asked to sort it out and NGT will check by emailing the owner address after 14 days. NGT will advise them on the different technical options available. If the situation is unresolved after 14 days and there is no evidence of affiliation (eg. name change, logo, links to Freegle) on the Community pages, the Community will be subject to the disaffiliation process with the discretional option for NGT to offer those in dispute to restart the Community.		(2) If there is disagreement amongst the Community volunteers, they will be asked to sort it out and NGT will check by emailing the owner address after 14 days. NGT will advise them on the different technical options available. If the situation is unresolved after 14 days and there is no evidence of affiliation (eg. name change, logo, links to Freegle) on the Community pages, the Community will be subject to the disaffiliation process with the discretional option for NGT to offer those in dispute to restart the Community.

	(3) Ask the leaving volunteer team if they wish to have membership information to establish the community on another platform. If requested, ask the Geeks to download membership information from ~~Modtools~~ to pass to the leaving group. Before actioning this, written agreement will be needed that the GDPR legal basis and aims of the new community and platform will be the same as Freegle.		(3) Ask the leaving volunteer team if they wish to have membership information to establish the community on another platform. If requested, ask the Geeks to download membership information from ModTools to pass to the leaving group. Before actioning this, written agreement will be needed that the GDPR legal basis and aims of the new community and platform will be the same as Freegle.

	==Failing Communities==		==Failing Communities==
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	We believe it is crucial that Communities affiliated to Freegle provide a good level of service so that Freeglers have a good freegling experience. If Freeglers complain about their Community, Freegle will always try to find ways to contact the local Community moderators and see if there is any help which can be provided. We would hope and expect that most problems can be resolved this way.		We believe it is crucial that Communities affiliated to Freegle provide a good level of service so that Freeglers have a good freegling experience. If Freeglers complain about their Community, Freegle will always try to find ways to contact the local Community moderators and see if there is any help which can be provided. We would hope and expect that most problems can be resolved this way.

	Occasionally, it may be that there are serious problems with the way a Community is run, which means that Freeglers will find it unusable or there are or have been circumstances which bring Freegle into disrepute. The Board should be informed by Mentors or other relevant national teams (eg. mailboxes), so they can consider what action to take (if any).		Occasionally, it may be that there are serious problems with the way a Community is run, which means that Freeglers will find it unusable or there are or have been circumstances which bring Freegle into disrepute. The Board should be informed by Mentors or other relevant national teams (eg. mailboxes), so they can consider what action to take (if any).

	====B. Failed Community due to lack of activity====		====B. Failed Community due to lack of activity====
	There are also cases where a community is sadly failing for a number of reasons. Guidelines for a failed community are:		There are also cases where a community is sadly failing for a number of reasons. Guidelines for a failed community are:
	*One which has been open for members for longer than 12 months		*One which has been open for members for longer than 12 months
	*Where monthly posts by members have stopped for at least 6 months or have been less than 1 per month for 6 months		*Where monthly posts by members have stopped for at least 6 months or have been less than 1 per month for 6 months
	*Where the general trend does not show any increase in posts or active members over the previous 6 months.		*Where the general trend does not show any increase in posts or active members over the previous 6 months.

	However, this is not a straightforward decision and will depend on the level of interaction and cooperation with national support and other external factors.		However, this is not a straightforward decision and will depend on the level of interaction and cooperation with national support and other external factors.
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	*Every effort will be made to communicate and to provide support to the community.		*Every effort will be made to communicate and to provide support to the community.
	*If this is unsuccessful within a reasonable and practicable timescale then consideration may be given to caretaking (for A above) or deletion (for B above).		*If this is unsuccessful within a reasonable and practicable timescale then consideration may be given to caretaking (for A above) or deletion (for B above).
	*A minimum of 14 days notice of any deletion will be given to the community members, Freegle UK Central, NGT, Mentors, the Councils team, Media, and info & support mailboxes. These notices to be given by whichever team is tasked by the Board to action the disaffiliation.		*A minimum of 14 days notice of any deletion will be given to the community members, Freegle UK Central, NGT, Mentors, the Councils team, Media, and info & support mailboxes. These notices to be given by whichever team is tasked by the Board to action the disaffiliation.

	The above can be delegated by the Board to NGT or Mentors as suitable. Any final decision will be taken by or on behalf of the Board and be eligible for the appeal procedure.		The above can be delegated by the Board to NGT or Mentors as suitable. Any final decision will be taken by or on behalf of the Board and be eligible for the appeal procedure.
	NGT must be informed and agreed data supplied and retained by them for any deleted communities.		NGT must be informed and agreed data supplied and retained by them for any deleted communities.

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	Addition of 'failing group' definition made in October 2017, following recommendation to the Board by Development Group.		Addition of 'failing group' definition made in October 2017, following recommendation to the Board by Development Group.

	[[~~category~~:~~Policies, Procedures, Remits~~]] [[~~category~~:New Groups Team]]		[[Category:Organisation & Governance]]
			[[Category:New Groups Team]]
			[[Category:Policies, Procedures, Remits]]