Data Protection Policy - Revision history

Jacky: Small edits to align document to Disaffiliation Procedure etc.

2024-06-17T12:57:21Z

Small edits to align document to Disaffiliation Procedure etc.

← Older revision		Revision as of 12:57, 17 June 2024
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	'''Policy aims :'''		'''Policy aims :'''

	* To maintain the trust of our membership by keeping data safe ~~and only using it as members would expect~~		* To maintain the trust of our membership by keeping data safe.
	* To comply with all UK laws on Data Protection		* To comply with all UK laws on Data Protection
	* To be open about all of the data we have associated to members, allowing them to ensure it is accurate.		* To be open about all of the data we have associated to members, allowing them to ensure it is accurate.
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	'''Scope of Personal Data held''' - Freegle will aim to minimise the amount of data it keeps to only that necessary to deliver the services to members.		'''Scope of Personal Data held''' - Freegle will aim to minimise the amount of data it keeps to only that necessary to deliver the services to members.

	'''Use of Data''' - Freegle will only use members' personal data to help aid the purpose of furthering to stated [[Freegle Aims\|aims]] of Freegle in the communities it serves~~. These are the reuse of materials and sharing local charity events and volunteer opportunities~~.		'''Use of Data''' - Freegle will only use members' personal data to help aid the purpose of furthering to stated [[Freegle Aims\|aims]] of Freegle in the communities it serves.

	'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle system directly from the system. In addition members may request other data Freegle may have about, such as correspondence with volunteers, via a Subject Access Request made to DPO@ilovefreegle.org		'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle system directly from the system. In addition members may request other data Freegle may have about, such as correspondence with volunteers, via a Subject Access Request made to DPO@ilovefreegle.org
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	'''Data Retention''' - Freegle will maintain data for the period of membership, and up to 6 months after membership has ceased as part of our anti-SPAM measures. However, during these 6 months these details will not be visible. Should members wish to have their data removed immediately this can be arranged via the Data Protection Officer DPO@ilovefreegle.org <br>		'''Data Retention''' - Freegle will maintain data for the period of membership, and up to 6 months after membership has ceased as part of our anti-SPAM measures. However, during these 6 months these details will not be visible. Should members wish to have their data removed immediately this can be arranged via the Data Protection Officer DPO@ilovefreegle.org <br>
	Freegle Volunteers who correspond with others in relation to Freegle and its activities are advised to do so via the Freegle Direct system if possible. Freegle policy on correspondence outside of the FD system is also subject to a 6 month retention period unless the volunteer obtains consent from the correspondent that they may keep the information for an agreed longer period.		Freegle Volunteers who correspond with others in relation to Freegle and its activities are advised to do so via the Freegle Direct system if possible. Freegle policy on correspondence outside of the FD system is also subject to a 6 month retention period unless the volunteer obtains consent from the correspondent that they may keep the information for an agreed longer period. Volunteers who leave the Freegle platform are subject to the same consent expectations.


	'''Storing Data Securely''' - Freegle will use industry standard techniques (e.g. access restriction, encryption, taking backups etc) to ensure that data we hold will be kept safe from unauthorised access or loss on its system. We also advise all volunteers who store personal information to keep it secure with access limited to known individuals, .		'''Storing Data Securely''' - Freegle will use industry standard techniques (e.g. access restriction, encryption, taking backups etc) to ensure that data we hold will be kept safe from unauthorised access or loss on its system. We also advise all volunteers who store personal information to keep it secure with access limited to known individuals, .

Jacky: /* Useful Links */

2021-12-05T15:34:59Z

Useful Links

← Older revision		Revision as of 15:34, 5 December 2021
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	[[category: Data Protection]]		[[category: Data Protection]]
	[[Policies, Procedures, Remits]]		[[category:Policies, Procedures, Remits]]

Jacky: /* Useful Links */

2021-12-05T15:34:35Z

Useful Links

← Older revision		Revision as of 15:34, 5 December 2021
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	[[category: Data Protection]]		[[category: Data Protection]]
			[[Policies, Procedures, Remits]]

Edwh: /* Personal Data Protection Policy */

2018-04-08T17:47:42Z

Personal Data Protection Policy

← Older revision		Revision as of 17:47, 8 April 2018
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	'''Scope of Personal Data held''' - Freegle will aim to minimise the amount of data it keeps to only that necessary to deliver the services to members.		'''Scope of Personal Data held''' - Freegle will aim to minimise the amount of data it keeps to only that necessary to deliver the services to members.

	'''Use of Data''' - Freegle will only use members personal data to help aid the purpose of furthering to stated [[Freegle Aims\|aims]] of Freegle in the communities it serves. These are the reuse of materials and sharing local charity events and volunteer opportunities.		'''Use of Data''' - Freegle will only use members' personal data to help aid the purpose of furthering to stated [[Freegle Aims\|aims]] of Freegle in the communities it serves. These are the reuse of materials and sharing local charity events and volunteer opportunities.

	'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle system directly from the system. In addition members may request other data Freegle may have about, such as correspondence with volunteers, via a Subject Access Request made to DPO@ilovefreegle.org		'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle system directly from the system. In addition members may request other data Freegle may have about, such as correspondence with volunteers, via a Subject Access Request made to DPO@ilovefreegle.org

Jc4freegle: /* Useful Links */

2018-04-04T14:03:49Z

Useful Links

← Older revision		Revision as of 14:03, 4 April 2018
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	== Useful Links ==		== Useful Links ==
	*[[Data Protection ~~Policy~~]] - ~~Policies for dealing with~~ Personal Data		*[[Data Use & Protection]] - Detail of Freegle's use and protection of Personal Data
	*[[Data Protection Guidelines]] - Guidelines for Volunteers		*[[Data Protection Guidelines]] - Guidelines for Volunteers
	*[[Data Protection Compliance - Volunteer Task list]] - Ongoing and completed tasks		*[[Data Protection Compliance - Volunteer Task list]] - Ongoing and completed tasks

Jc4freegle: /* Personal Data Protection Policy */

2018-04-04T13:26:16Z

Personal Data Protection Policy

← Older revision		Revision as of 13:26, 4 April 2018
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	'''Storing Data Securely''' - Freegle will use industry standard techniques (e.g. access restriction, encryption, taking backups etc) to ensure that data we hold will be kept safe from unauthorised access or loss on its system. We also advise all volunteers who store personal information to keep it secure with access limited to known individuals, .		'''Storing Data Securely''' - Freegle will use industry standard techniques (e.g. access restriction, encryption, taking backups etc) to ensure that data we hold will be kept safe from unauthorised access or loss on its system. We also advise all volunteers who store personal information to keep it secure with access limited to known individuals, .

			'''Notification of Data Breaches''' - Freegle will notify the relevant authorities of any data breach it detects. Unless there is an important reason, such as to aid law enforcement, Freegle will inform all individuals impacted by any breach and the membership in general on the details of the breach.

	'''Data Protection Officer''' - due to the nature of Freegle we are not legally obliged to have a Data Protection Officer [DPO]. However, we have a volunteer who undertakes this role who can be reached via email at DPO@ilovefreegle.org		'''Data Protection Officer''' - due to the nature of Freegle we are not legally obliged to have a Data Protection Officer [DPO]. However, we have a volunteer who undertakes this role who can be reached via email at DPO@ilovefreegle.org

Jc4freegle: /* Personal Data Protection Policy */

2018-04-02T12:33:43Z

Personal Data Protection Policy

← Older revision		Revision as of 12:33, 2 April 2018
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	'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle system directly from the system. In addition members may request other data Freegle may have about, such as correspondence with volunteers, via a Subject Access Request made to DPO@ilovefreegle.org		'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle system directly from the system. In addition members may request other data Freegle may have about, such as correspondence with volunteers, via a Subject Access Request made to DPO@ilovefreegle.org

			'''Age Restrictions''' - We will not maintain children's personal data, as we would then require some way to ensure that guardians consented to this. The definition of children in this respect is taken as 13 years old.

	'''Data Retention''' - Freegle will maintain data for the period of membership, and up to 6 months after membership has ceased as part of our anti-SPAM measures. However, during these 6 months these details will not be visible. Should members wish to have their data removed immediately this can be arranged via the Data Protection Officer DPO@ilovefreegle.org <br>		'''Data Retention''' - Freegle will maintain data for the period of membership, and up to 6 months after membership has ceased as part of our anti-SPAM measures. However, during these 6 months these details will not be visible. Should members wish to have their data removed immediately this can be arranged via the Data Protection Officer DPO@ilovefreegle.org <br>
	Freegle Volunteers who correspond with others in relation to Freegle and its activities are advised to do so via the Freegle Direct system if possible. Freegle policy on correspondence outside of the FD system is also subject to a 6 month retention period unless the volunteer obtains consent from the correspondent that they may keep the information for an agreed longer period.		Freegle Volunteers who correspond with others in relation to Freegle and its activities are advised to do so via the Freegle Direct system if possible. Freegle policy on correspondence outside of the FD system is also subject to a 6 month retention period unless the volunteer obtains consent from the correspondent that they may keep the information for an agreed longer period.

	'''Storing Data Securely''' - Freegle will use industry standard techniques to ensure that data we hold will be kept safe from unauthorised access or loss on its system. We also advise all volunteers ~~to maintain~~ personal information to keep it secure with access limited to known individuals.		'''Storing Data Securely''' - Freegle will use industry standard techniques (e.g. access restriction, encryption, taking backups etc) to ensure that data we hold will be kept safe from unauthorised access or loss on its system. We also advise all volunteers who store personal information to keep it secure with access limited to known individuals, .

	'''Data Protection Officer''' - due to the nature of Freegle we are not legally obliged to have a Data Protection Officer [DPO]. However, we have a volunteer who undertakes this role who can be reached via email at DPO@ilovefreegle.org		'''Data Protection Officer''' - due to the nature of Freegle we are not legally obliged to have a Data Protection Officer [DPO]. However, we have a volunteer who undertakes this role who can be reached via email at DPO@ilovefreegle.org

Jc4freegle: /* Personal Data Policy */

2018-03-26T20:29:45Z

Personal Data Policy

← Older revision		Revision as of 20:29, 26 March 2018
Line 1:		Line 1:
	== Personal Data Policy ==		== Personal Data Protection Policy ==

	'''Policy aims :'''		'''Policy aims :'''
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	'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle system directly from the system. In addition members may request other data Freegle may have about, such as correspondence with volunteers, via a Subject Access Request made to DPO@ilovefreegle.org		'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle system directly from the system. In addition members may request other data Freegle may have about, such as correspondence with volunteers, via a Subject Access Request made to DPO@ilovefreegle.org

	'''Data Retention''' - Freegle will maintain data for the period of membership, and up to 6 months after membership has ceased as part of our anti-SPAM measures. However, during these 6 months these details will not be visible. Should members wish to have their data removed immediately this can be arranged via the Data Protection Officer DPO@ilovefreegle.org		'''Data Retention''' - Freegle will maintain data for the period of membership, and up to 6 months after membership has ceased as part of our anti-SPAM measures. However, during these 6 months these details will not be visible. Should members wish to have their data removed immediately this can be arranged via the Data Protection Officer DPO@ilovefreegle.org <br>
	Freegle Volunteers who correspond with others in relation to Freegle and its activities are advised to ~~delete~~		Freegle Volunteers who correspond with others in relation to Freegle and its activities are advised to do so via the Freegle Direct system if possible. Freegle policy on correspondence outside of the FD system is also subject to a 6 month retention period unless the volunteer obtains consent from the correspondent that they may keep the information for an agreed longer period.

	'''Storing Data Securely''' - Freegle will use industry standard techniques to ensure that data we hold will be kept safe from unauthorised access or loss on its system. We also advise all volunteers to maintain personal information to keep it secure with access limited to known individuals.		'''Storing Data Securely''' - Freegle will use industry standard techniques to ensure that data we hold will be kept safe from unauthorised access or loss on its system. We also advise all volunteers to maintain personal information to keep it secure with access limited to known individuals.

	'''Data Protection Officer''' - due to the nature of Freegle we are not legally obliged to have a Data Protection Officer [DPO]. However, we have a volunteer who undertakes this role who can be reached via email at DPO@ilovefreegle.org		'''Data Protection Officer''' - due to the nature of Freegle we are not legally obliged to have a Data Protection Officer [DPO]. However, we have a volunteer who undertakes this role who can be reached via email at DPO@ilovefreegle.org


	== Useful Links ==		== Useful Links ==

Jc4freegle: /* Personal Data Policy */

2018-03-26T20:19:48Z

Personal Data Policy

← Older revision		Revision as of 20:19, 26 March 2018
Line 14:		Line 14:
	'''Use of Data''' - Freegle will only use members personal data to help aid the purpose of furthering to stated [[Freegle Aims\|aims]] of Freegle in the communities it serves. These are the reuse of materials and sharing local charity events and volunteer opportunities.		'''Use of Data''' - Freegle will only use members personal data to help aid the purpose of furthering to stated [[Freegle Aims\|aims]] of Freegle in the communities it serves. These are the reuse of materials and sharing local charity events and volunteer opportunities.

	'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle ~~systems~~		'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle system directly from the system. In addition members may request other data Freegle may have about, such as correspondence with volunteers, via a Subject Access Request made to DPO@ilovefreegle.org

	'''Data Retention''' - Freegle will maintain data for the period of membership. Should members ~~wise~~ to have their data removed ~~from~~ the Freegle ~~system they can~~ delete ~~their membership.~~		'''Data Retention''' - Freegle will maintain data for the period of membership, and up to 6 months after membership has ceased as part of our anti-SPAM measures. However, during these 6 months these details will not be visible. Should members wish to have their data removed immediately this can be arranged via the Data Protection Officer DPO@ilovefreegle.org
			Freegle Volunteers who correspond with others in relation to Freegle and its activities are advised to delete

	'''Storing Data Securely''' - Freegle will use industry standard techniques to ensure that data we hold will be kept safe from unauthorised access or loss.		'''Storing Data Securely''' - Freegle will use industry standard techniques to ensure that data we hold will be kept safe from unauthorised access or loss on its system. We also advise all volunteers to maintain personal information to keep it secure with access limited to known individuals.

			'''Data Protection Officer''' - due to the nature of Freegle we are not legally obliged to have a Data Protection Officer [DPO]. However, we have a volunteer who undertakes this role who can be reached via email at DPO@ilovefreegle.org


			== Useful Links ==
			*[[Data Protection Policy]] - Policies for dealing with Personal Data
			*[[Data Protection Guidelines]] - Guidelines for Volunteers
			*[[Data Protection Compliance - Volunteer Task list]] - Ongoing and completed tasks
			*[[Spam]] - further explanation to counter accusations that we spam!
			*[[Basic Information]]
			*[[Admin]]

			[[category: Data Protection]]

Jc4freegle: /* Personal Data Policy */

2018-03-26T19:12:14Z

Personal Data Policy

← Older revision		Revision as of 19:12, 26 March 2018
Line 3:		Line 3:
	'''Policy aims :'''		'''Policy aims :'''

	* To ~~keep~~ the trust of our membership		* To maintain the trust of our membership by keeping data safe and only using it as members would expect
	* To comply with all UK laws on Data Protection		* To comply with all UK laws on Data Protection
	* To be open about all of the data we have associated to members, allowing them to ensure it is accurate.		* To be open about all of the data we have associated to members, allowing them to ensure it is accurate.
Line 12:		Line 12:
	'''Scope of Personal Data held''' - Freegle will aim to minimise the amount of data it keeps to only that necessary to deliver the services to members.		'''Scope of Personal Data held''' - Freegle will aim to minimise the amount of data it keeps to only that necessary to deliver the services to members.

	'''Use of Data''' - Freegle will only use members personal data to help aid the purpose of furthering to stated aims of Freegle in the communities it serves. These are the reuse of materials and sharing local charity events and volunteer opportunities.		'''Use of Data''' - Freegle will only use members personal data to help aid the purpose of furthering to stated [[Freegle Aims\|aims]] of Freegle in the communities it serves. These are the reuse of materials and sharing local charity events and volunteer opportunities.

	'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle systems		'''Allowing Members Access to Data''' - Freegle will allow its members to see all the personal data (and other associated data if possible) we have on the Freegle systems