AGM 2025 Agenda - Revision history

Jacky at 10:02, 6 September 2025

2025-09-06T10:02:35Z

Jacky at 07:12, 6 September 2025

2025-09-06T07:12:22Z

← Older revision		Revision as of 07:12, 6 September 2025
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	<center>		<center>
	===Freegle Limited Annual General Meeting===		===Freegle Limited Annual General Meeting===
	</center>		</center>
	~~<center>~~
	<center>		<center>
	====to be held 10am 22nd September to 9pm 24th September 2025====		====to be held 10am 22nd September to 9pm 24th September 2025====
			</center>

	<center>		<center>
	'''on Freegle Discourse forum'''		'''on Freegle Discourse forum'''

Jacky: /* to be held 15th September 2025, 7-8pm */

2025-09-06T07:10:34Z

to be held 15th September 2025, 7-8pm

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	</center>		</center>
	<center>		<center>
	====to be held ~~15th~~ September 2025~~, 7-8pm~~ ====		<center>
	~~</center>~~		====to be held 10am 22nd September to 9pm 24th September 2025====
	<center>		<center>
	'''~~by Zoom meeting~~'''		'''on Freegle Discourse forum'''
	</center>		</center>

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	of the Act apply."		of the Act apply."

	Explanation: ~~Th isupdates~~ our audit requirements to be explicitly related to the Co-operative and Community Benefit Societies Act 2014 rather than the previous out of date Act. At this stage, because of our low turnover, we have an exemption from the audit requirements.		Explanation: This updates our audit requirements to be explicitly related to the Co-operative and Community Benefit Societies Act 2014 rather than the previous out of date Act. At this stage, because of our low turnover, we have an exemption from the audit requirements.

Jacky at 07:06, 6 September 2025

2025-09-06T07:06:05Z

← Older revision		Revision as of 07:06, 6 September 2025
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	Explanation: This will be in line with previous procedure and is due to the level of expense for an external auditor and time required from the volunteer Treasurer for a full audit.<br>		Explanation: This will be in line with previous procedure and is due to the level of expense for an external auditor and time required from the volunteer Treasurer for a full audit.<br>
	~~Industrial and Provident~~ Societies must have a full audit if they ~~are a Registered Society with~~ a turnover of over £10,200,000 or assets in excess of £5,100,000. ~~<br>~~		Registered Societies must have a full audit if they have a turnover of over £10,200,000 or assets in excess of £5,100,000.
	As we don't get near to these figures the expense and time for a full audit is unnecessary when our transparency is confirmed by a qualified accountant’s Independent Examination. More information can be found in the legal explanatory note here: http://www.legislation.gov.uk/ukpga/2014/14/section/84		As we don't get near to these figures the expense and time for a full audit is unnecessary when our transparency is confirmed by a qualified accountant’s Independent Examination. <br>
			More information can be found in the legal explanatory note here: http://www.legislation.gov.uk/ukpga/2014/14/section/84

	7.1b If the above is agreed, the Board asks for approval the continued appointment of Price and Co as independent examiners for the accounts, fees to be agreed by the Board on behalf of Members.		7.1b If the above is agreed, the Board asks for approval the continued appointment of Price and Co as independent examiners for the accounts, fees to be agreed by the Board on behalf of Members.
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	Link: [[AGM 2025]]		Link:<br>
			[[AGM 2025]]
	[[category:AGM 2025]]		[[category:AGM 2025]]

Jacky at 06:54, 6 September 2025

2025-09-06T06:54:31Z

← Older revision		Revision as of 06:54, 6 September 2025
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	of the Act apply."		of the Act apply."

	Explanation: ~~The updates~~ our audit requirements to be explicitly related to the Co-operative and Community Benefit Societies Act 2014 rather than the previous out of date Act. At this stage because of our low turnover we have an exemption from the audit requirements.		Explanation: Th isupdates our audit requirements to be explicitly related to the Co-operative and Community Benefit Societies Act 2014 rather than the previous out of date Act. At this stage, because of our low turnover, we have an exemption from the audit requirements.

Jacky at 06:52, 6 September 2025

2025-09-06T06:52:56Z

← Older revision		Revision as of 06:52, 6 September 2025
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	4. Matters Arising from 2024 Minutes:		4. Matters Arising from 2024 Minutes:

	4.a Discussion forum for AGM. ~~The~~ meeting in 2024 was considered successful being held on Discourse in a dedicated group over 3 days.		4.a Discussion forum for AGM. After the AGM, it was agreed that the format of the meeting in 2024 was considered successful, after being held on Discourse in a dedicated group over 3 days.

	4.b Harassing Members. The discussion continued on Discourse [[https://discourse.ilovefreegle.org/t/harassing-members/7864]] after the AGM and it was agreed that in future a reason should be given for banning a local member.		4.b Harassing Members. The discussion continued on Discourse [[https://discourse.ilovefreegle.org/t/harassing-members/7864]] after the AGM and it was agreed that in future a reason should be given on Mod Tools for banning a local member.


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	7. ~~Recommendation~~ of ~~[[Audit disapplication and appointment~~ for audit ~~arrangements~~ 2025/26]]		7. Ordinary Resolutions to be considered by the AGM. These resolutions can be passed by a majority of not less than 51% of votes cast

			7.1a The Board asks for dis-application for a full audit for the Freegle Ltd accounts 2025/26.

			Explanation: This will be in line with previous procedure and is due to the level of expense for an external auditor and time required from the volunteer Treasurer for a full audit.<br>
			Industrial and Provident Societies must have a full audit if they are a Registered Society with a turnover of over £10,200,000 or assets in excess of £5,100,000. <br>
			As we don't get near to these figures the expense and time for a full audit is unnecessary when our transparency is confirmed by a qualified accountant’s Independent Examination. More information can be found in the legal explanatory note here: http://www.legislation.gov.uk/ukpga/2014/14/section/84

			7.1b If the above is agreed, the Board asks for approval the continued appointment of Price and Co as independent examiners for the accounts, fees to be agreed by the Board on behalf of Members.


			7.2 Derek Cole, Member, asks the following change be agreed by the Society:

			"I propose that it be compulsory for there to be at least 2 owners for each Freegle group across the country. They need not both be fully active, backup status for one would suffice as long as they cover any absence by the active owner."


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	8.3. The Board asks ~~the~~ following Rule change be agreed by the Society:		8.3. The Board asks that following Rule change be agreed by the Society:

	That the Interpretation of 'the Act’ be updated from ""the Act" refers to the Industrial and Provident Societies Act 1965 or any Act or Acts amending or in substitution of it or them for the time being in force;” to "the Act" refers to the Co-operative and Community Benefit Societies Act 2014 or any Act or Acts amending or in substitution of it or them for the time being in force;		That the Interpretation of 'the Act’ be updated from ""the Act" refers to the Industrial and Provident Societies Act 1965 or any Act or Acts amending or in substitution of it or them for the time being in force;” to "the Act" refers to the Co-operative and Community Benefit Societies Act 2014 or any Act or Acts amending or in substitution of it or them for the time being in force;
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	8.4 The Board asks the following Rule change be agreed by the Society if the Resolution 8.3 on this agenda is approved:		8.4 The Board asks that the following Rule change be agreed by the Society if the Resolution 8.3 on this agenda is approved:

	To replace Rule 103 which reads:		To replace Rule 103 which reads:
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			9. Announcement of 2025 Director election [[Annual Director Resignations and Election 2025]]
	9~~. Ordinary Resolution to be considered by the AGM. This resolution can be passed by a majority of not less than 51% of votes cast.~~

	~~Derek Cole, Member, asks the following change be agreed by the Society:~~

	"I propose that it be compulsory for there to be at least 2 owners for each Freegle group across the country. They need not both be fully active, backup status for one would suffice as long as they cover any absence by the active owner.


	10. Announcement of 2025 Director election [[Annual Director Resignations and Election 2025]]


	11. Meeting closure		10. Meeting closure

Jacky at 19:12, 5 September 2025

2025-09-05T19:12:23Z

← Older revision		Revision as of 19:12, 5 September 2025
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	7. Recommendation of disapplication ~~for audit~~ and appointment for ~~Audit~~ arrangements		7. Recommendation of [[Audit disapplication and appointment for audit arrangements 2025/26]]

Jacky at 19:09, 5 September 2025

2025-09-05T19:09:30Z

← Older revision		Revision as of 19:09, 5 September 2025
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	4. Matters Arising from 2024 Minutes:		4. Matters Arising from 2024 Minutes:

	4.a Discussion forum for AGM. The meeting in 2024 was considered successful being held on Discourse in a dedicated group over 3 days. ~~<br>~~		4.a Discussion forum for AGM. The meeting in 2024 was considered successful being held on Discourse in a dedicated group over 3 days.

	4.b Harassing Members. The discussion continued on Discourse [[https://discourse.ilovefreegle.org/t/harassing-members/7864]] after the AGM and it was agreed that in future a reason should be given for banning a local member.		4.b Harassing Members. The discussion continued on Discourse [[https://discourse.ilovefreegle.org/t/harassing-members/7864]] after the AGM and it was agreed that in future a reason should be given for banning a local member.

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	6. Presentation of [[AGM Finance Report and ~~Audit disapplication 2025~~]]		6. Presentation of [[AGM Board Finance Report and Accounts 2024/25]]


	7. ~~Vote for recommendation~~ of disapplication for audit		7. Recommendation of disapplication for audit and appointment for Audit arrangements


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	8.3. ~~Jacky Barrett, Member,~~ asks the following Rule change be agreed by the Society:		8.3. The Board asks the following Rule change be agreed by the Society:

	That the Interpretation of 'the Act’ be updated from ""the Act" refers to the Industrial and Provident Societies Act 1965 or any Act or Acts amending or in substitution of it or them for the time being in force;” to "the Act" refers to the Co-operative and Community Benefit Societies Act 2014 or any Act or Acts amending or in substitution of it or them for the time being in force;		That the Interpretation of 'the Act’ be updated from ""the Act" refers to the Industrial and Provident Societies Act 1965 or any Act or Acts amending or in substitution of it or them for the time being in force;” to "the Act" refers to the Co-operative and Community Benefit Societies Act 2014 or any Act or Acts amending or in substitution of it or them for the time being in force;

	Explanation: This updates our rules to bring them in line with the Act that we are now under. The Co-operative and Community Benefit Societies Act 2014 has replaced the Industrial and Provident Societies Act 1965.		Explanation: This updates our rules to bring them in line with the Act that we are now under. The Co-operative and Community Benefit Societies Act 2014 has replaced the Industrial and Provident Societies Act 1965.


			8.4 The Board asks the following Rule change be agreed by the Society if the Resolution 8.3 on this agenda is approved:

			To replace Rule 103 which reads:
			"Unless the Society meets the criteria set out in section 4(2) of the Friendly and Industrial and Provident Societies Act 1968 or fulfils the exemptions set out in sub-sections 4(A) (1) and (2) of the Friendly and Industrial and Provident Societies Act 1968, the Board shall in each financial year appoint an Auditor as required by section 7 of the Friendly and Industrial and Provident Societies Act 1965 as amended, to audit the Society’s accounts and balance sheet for the year. This provision also applies if the Society is in its first financial year."

			With

			"Rule 103 (i) The Society shall, unless it meets the requirements under subsection 83(2) or section 84 of the Act, appoint an Auditor to act for each financial year to audit the Society’s
			accounts and balance sheet."

			"(ii) An Auditor for the preceding financial year shall be re-appointed as Auditor of the Society for the current financial year unless any of the exceptions set out in section 93
			of the Act apply."

			Explanation: The updates our audit requirements to be explicitly related to the Co-operative and Community Benefit Societies Act 2014 rather than the previous out of date Act. At this stage because of our low turnover we have an exemption from the audit requirements.

Jacky at 16:38, 5 September 2025

2025-09-05T16:38:01Z

← Older revision		Revision as of 16:38, 5 September 2025
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	8. Extraordinary Resolutions to be considered by the AGM, relating to the [[Rules]]		8. Extraordinary Resolutions to be considered by the AGM, relating to the [[Rules]]. These resolutions can be passed by a majority of not less than 75% of votes cast.

	8.1 The Board asks that the following Rule change be agreed by the Society:		8.1 The Board asks that the following Rule change be agreed by the Society:
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	9. Ordinary Resolution to be considered by the AGM:		9. Ordinary Resolution to be considered by the AGM. This resolution can be passed by a majority of not less than 51% of votes cast.

	Derek Cole, Member, asks the following change be agreed by the Society:		Derek Cole, Member, asks the following change be agreed by the Society:

Jacky at 16:24, 5 September 2025

2025-09-05T16:24:11Z

← Older revision		Revision as of 16:24, 5 September 2025
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	9. Ordinary Resolution to be considered by the AGM:		9. Ordinary Resolution to be considered by the AGM:

	Derek Cole, Member asks the following change be agreed by the Society:		Derek Cole, Member, asks the following change be agreed by the Society:

	"I propose that it be compulsory for there to be at least 2 owners for each Freegle group across the country. They need not both be fully active, backup status for one would suffice as long as they cover any absence by the active owner.		"I propose that it be compulsory for there to be at least 2 owners for each Freegle group across the country. They need not both be fully active, backup status for one would suffice as long as they cover any absence by the active owner.

← Older revision		Revision as of 10:02, 6 September 2025
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	More information can be found in the legal explanatory note here: http://www.legislation.gov.uk/ukpga/2014/14/section/84		More information can be found in the legal explanatory note here: http://www.legislation.gov.uk/ukpga/2014/14/section/84

	7.1b If the above is agreed, the Board asks for approval the continued appointment of Price and Co as independent examiners for the accounts, fees to be agreed by the Board on behalf of Members.		7.1b If the above is agreed, the Board asks for approval for the continued appointment of Price and Co as independent examiners for the accounts, fees to be agreed by the Board on behalf of Members.


	7.2 Derek Cole, Member, asks the following change be agreed by the Society:		7.2 Derek Cole, Member, asks that the following change be agreed by the Society:

	"I propose that it be compulsory for there to be at least 2 owners for each Freegle group across the country. They need not both be fully active, backup status for one would suffice as long as they cover any absence by the active owner."		"I propose that it be compulsory for there to be at least 2 owners for each Freegle group across the country. They need not both be fully active, backup status for one would suffice as long as they cover any absence by the active owner."
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	8.2 The Board asks that the following Rule change be agreed by the Society:		8.2 The Board asks that the following Rule change be agreed by the Society:

	Rule 12 be changed from "The first Members of the Society will be the Founder Members. The Board may at its discretion admit to membership any individual, corporate body or nominee of a unincorporated body, firm, partnership or corporate body who supports the objects of the Society through being an owner, moderator or other volunteer for a Freegle affiliated local group or who is a volunteer for the Society who has paid or agreed to pay any subscription or other sum due in respect of membership for the time being in force.”<br>		Rule 12 to be changed from "The first Members of the Society will be the Founder Members. The Board may at its discretion admit to membership any individual, corporate body or nominee of a unincorporated body, firm, partnership or corporate body who supports the objects of the Society through being an owner, moderator or other volunteer for a Freegle affiliated local group or who is a volunteer for the Society who has paid or agreed to pay any subscription or other sum due in respect of membership for the time being in force.”<br>
	to<br>		to<br>
	"The first Members of the Society will be the Founder Members. The Board may at its discretion admit to membership any individual, corporate body or nominee of a unincorporated body, firm, partnership or corporate body who supports the objects of the Society who has paid or agreed to pay any subscription or other sum due in respect of membership for the time being in force.”		"The first Members of the Society will be the Founder Members. The Board may at its discretion admit to membership any individual, corporate body or nominee of a unincorporated body, firm, partnership or corporate body who supports the objects of the Society who has paid or agreed to pay any subscription or other sum due in respect of membership for the time being in force.”

	Explanation: This will allow the Board of Freegle to set up a broader membership scheme for Freegle if they so choose to do at any point in the future for instance as a fundraising scheme and to increase our pool of potential volunteers. The Board would consult with existing members and volunteers as to how this would work before any such membership scheme is implemented. All membership applications will need to be agreed by the Board in line with the revised rule.		Explanation: This will allow the Board of Freegle to set up a broader membership scheme for Freegle if they so choose to do at any point in the future, for instance as a fundraising scheme and to increase our pool of potential volunteers. The Board would consult with existing members and volunteers as to how this would work before any such membership scheme is implemented. All membership applications will need to be agreed by the Board in line with the revised rule.


	8.3. The Board asks that following Rule change be agreed by the Society:		8.3. The Board asks that the following Rule change be agreed by the Society:

	That the Interpretation of 'the Act’ be updated from ""the Act" refers to the Industrial and Provident Societies Act 1965 or any Act or Acts amending or in substitution of it or them for the time being in force;” to "the Act" refers to the Co-operative and Community Benefit Societies Act 2014 or any Act or Acts amending or in substitution of it or them for the time being in force;		That the Interpretation of 'the Act’ be updated from ""the Act" refers to the Industrial and Provident Societies Act 1965 or any Act or Acts amending or in substitution of it or them for the time being in force;” to "the Act" refers to the Co-operative and Community Benefit Societies Act 2014 or any Act or Acts amending or in substitution of it or them for the time being in force;
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	9. Announcement of 2025 Director election [[Annual Director Resignations and Election 2025]]		9. Announcement of the 2025 Director election [[Annual Director Resignations and Election 2025]]