Freegle Wiki - Recent changes [en-gb]

Board History

Jacky — Sun, 24 May 2026 16:59:33 GMT

Freegle Limited Directors

Collecting Offers

Jacky — Fri, 22 May 2026 19:49:03 GMT

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	Thank you for being a member of $groupname		Thank you for being a member of $groupname

			......

			Items left in public place, eg. On a pavement: technically this is fly tipping, even if a 'Free' notice is attached. Also, technically, it's theft to take such items unless they are given specifically to the person picking up.

	Link: [[Admins]]		Link: [[Admins]]

Sample Messages

Jacky — Fri, 22 May 2026 19:44:37 GMT

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	*[[Intangible Items]]		*[[Intangible Items]]
	*[[Sample message: Joining multiple Freegle communities]] and [[Sample message: Joining distant Freegle communities]] – encouraging member to leave excess groups		*[[Sample message: Joining multiple Freegle communities]] and [[Sample message: Joining distant Freegle communities]] – encouraging member to leave excess groups
	*[[Sample message: Legal threat]] – response to a threat of legal ~~actiot~~		*[[Sample message: Legal threat]] – response to a threat of legal action
	*[[Sample message: Medicines and supplements]]		*[[Sample message: Medicines and supplements]]
	*[[Sample message: Moderator assistance request]] – member asking for help via a offer or request post		*[[Sample message: Moderator assistance request]] – member asking for help via a offer or request post

Our Aims

Jacky — Thu, 21 May 2026 10:05:06 GMT

Local volunteers agree to run their Community by:

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	=== Local volunteers agree to run their Community by: ===		=== Local volunteers agree to run their Community by: ===
	*Following mandatory Freegle rules and ~~considering~~ best practice.		*Following mandatory Freegle rules and aligning with best practice.
	*Moderating their Community using Modtools, working with fellow volunteers to ensure that their Community is moderated at least daily, 7 days a week.		*Moderating their Community using Modtools, working with fellow volunteers to ensure that their Community is moderated at least daily, 7 days a week.
	*Helping members with problems and information in a consistently positive way		*Helping members with problems and information in a consistently positive way.
	*Keeping in touch nationally, joining and engaging on Discourse.		*Keeping in touch nationally, joining and engaging on Discourse.
	*Not taking advantage of their position when personally freegling.		*Not taking advantage of their position when personally freegling.

Affiliation Procedure

Jacky — Wed, 20 May 2026 11:23:53 GMT

Disaffiliation

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	See [[Disaffiliation Procedure]].		See [[Disaffiliation Procedure]].


			===Volunteer Team===

			The 2025 AGM passed a resolution that it is compulsory for there to be at least 2 owners for each Freegle group. It was further agreed they need not be fully active on all groups as long as they are active somewhere and can cover any absence by the usual active/regular owner.

	===Links===		===Links===

Best Practice

Jacky — Wed, 20 May 2026 10:56:38 GMT

Summary

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	Freegle promotes reuse. We need to make sure that using Freegle is as quick, easy and enjoyable as possible for us and our members. Further explanation about each of these points can be found at [[Best Practice Notes]]		Freegle promotes reuse. We need to make sure that using Freegle is as quick, easy and enjoyable as possible for us and our members. Further explanation about each of these points can be found at [[Best Practice Notes]]

	[[Our Aims]] outlines expectations of Freegle and Volunteers. The intent of this is to support Freegle and members, and to safeguard our reputation. All the advice below is within the context of the [[~~Basic Requirements of a Freegle Group~~#~~Local Rules~~]].		[[Our Aims]] outlines expectations of Freegle and Volunteers. The intent of this is to support Freegle and members, and to safeguard our reputation. All the advice below is within the context of the [[Community_Affiliation_Requirements_Policy#Local_Rules]].


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	* Make sure all of your Volunteer Team know they can contact Mentors to get some help - email [mentors@ilovefreegle.org](mailto:mentors@ilovefreegle.org)		* Make sure all of your Volunteer Team know they can contact Mentors to get some help - email [mentors@ilovefreegle.org](mailto:mentors@ilovefreegle.org)
	* Exchange contact information with your chosen other volunteers locally and/or nationally in case of crisis.		* Exchange contact information with your chosen other volunteers locally and/or nationally in case of crisis.

			Note: The 2025 AGM passed a resolution that it is compulsory for there to be at least 2 owners for each Freegle group. It was further agreed they need not be fully active on all groups as long as they are active somewhere and can cover any absence by the usual active/regular owner.

	[[Best_Practice_Notes#Emergency_arrangements\|More info]]		[[Best_Practice_Notes#Emergency_arrangements\|More info]]

Directors Ending Term of Office Procedure

Jacky — Mon, 04 May 2026 13:43:31 GMT

Links:

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	====Links:====		====Links:====
	*[[Board Role and Remit]]		*[[Board Role and Remit]]
	*[[Central Discussion ~~and Working Group~~ Membership Policy]]		*[[Central Discussion Groups Membership Policy]]
	*[[Complaints Procedure]]		*[[Complaints Procedure]]
	*[[Rules]]		*[[Rules]]

Disaffiliation Procedure

Jacky — Mon, 04 May 2026 13:42:18 GMT

Links:

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	*[[Contacting Groups Procedure]]		*[[Contacting Groups Procedure]]
	*[[New Groups Team - NGT]]		*[[New Groups Team - NGT]]
	*[[Central Discussion ~~and Working Group~~ Membership Policy]]		*[[Central Discussion Groups Membership Policy]]
	* Appeal procedure [[Complaints Procedure]]		* Appeal procedure [[Complaints Procedure]]
	*AGM 2016 Polls [https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/61112] relating to possible disaffiliation for lack of representation on Central, platform choice and affiliation confirmation.		*AGM 2016 Polls [https://groups.yahoo.com/neo/groups/FreegleUK-Central/conversations/topics/61112] relating to possible disaffiliation for lack of representation on Central, platform choice and affiliation confirmation.

Policies, Procedures and Remits

Jacky — Mon, 04 May 2026 13:41:33 GMT

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	[[Caretaker Groups]]		[[Caretaker Groups]]

	[[Central Discussion ~~and Working Group~~ Membership Policy]]		[[Central Discussion Groups Membership Policy]]

	[[Chief Technology Officer]]		[[Chief Technology Officer]]

Working Groups

Jacky — Mon, 04 May 2026 13:40:36 GMT

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	PREVIOUS WORKING GROUP INFORMATION		PREVIOUS WORKING GROUP INFORMATION

	These were open to all Freegle Volunteers; see [[ Central Discussion ~~and Working Group~~ Membership Policy\|here]] for the membership policy of the central groups. Originally on Yahoo Groups, the ones remaining when Yahoo Groups were closed were transferred to Discourse. Archives of messages on the Yahoo Groups were downloaded and kept for reference.		These were open to all Freegle Volunteers; see [[ Central Discussion Groups Membership Policy\|here]] for the membership policy of the central groups. Originally on Yahoo Groups, the ones remaining when Yahoo Groups were closed were transferred to Discourse. Archives of messages on the Yahoo Groups were downloaded and kept for reference.

	The [[Working Groups Procedure]] document explains how the main groups carried out their business.		The [[Working Groups Procedure]] document explains how the main groups carried out their business.

Central Groups

Jacky — Mon, 04 May 2026 13:18:21 GMT

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	~~There are two general~~ Central groups that all owners, moderators and volunteers of groups affiliated to Freegle are welcome and encouraged to join. [[Central Discussion and ~~Working Group~~ Membership Policy]] explains the criteria for membership of all ~~the centralised~~ Freegle groups.		Discourse [[https://discourse.ilovefreegle.org/]] hosts our Central discussion groups, that all owners, moderators and volunteers of groups affiliated to Freegle are welcome and encouraged to join. [[Central Discussion and Groups Membership Policy]] explains the criteria for membership of all these national Freegle groups.

	All Central Groups ~~(Central, Cafe and Working Groups)~~ are looked after by the [[Discourse Support Team Remit\|Discourse Support Team]]		All Central Groups are looked after by the [[Discourse Support Team Remit\|Discourse Support Team]]

	== [[Freegle Central Group]] ==		== Freegle Central Group ==

	This is your main group to ask for help and information from your fellow Freegle moderators. It is a '''strong''' recommendation that you and your co-moderators belong to Freegle Central.		This is your main group to ask for help and information from your fellow Freegle moderators. It is a '''strong''' recommendation that you and your co-moderators belong to Freegle Central.

	~~:https://discourse.ilovefreegle.org/~~		If anyone wants to raise a general comment or ask questions about the way Freegle is working, they can just post a message on the group!

	~~If anyone wants to raise a general comment or ask questions about the way Freegle is working, they can just post a message on the group!~~

	== Freegle Cafe ==		== Freegle Cafe ==
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	Off topic group for all Freegle volunteers to chat, post jokes and ditties, and generally socialise.		Off topic group for all Freegle volunteers to chat, post jokes and ditties, and generally socialise.

	~~:https://discourse.ilovefreegle.org/~~

	==~~Working Groups~~==		== Tech and ModTools ==


			== Announcements ==

			== Freestock ==



	~~Members of Freegle Central Group can join [[Working Groups]] if you want to help mould the Freegle of the future! <br>~~


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	==Participating==		==Participating==

	New members of Freegle Central and ~~Working Groups~~ are encouraged to consider the following as a part of getting involved.		New members of Freegle Central and other national groups are encouraged to consider the following as a part of getting involved.

	* Introducing yourself to the Group and sharing any relevant experience which you bring to the group. Of course, everyone is welcome in the Freegle Working Groups regardless of experience.<br>		* Introducing yourself to the Group and sharing any relevant experience which you bring to the group. Of course, everyone is welcome in the Freegle Working Groups regardless of experience.<br>
	* Familiarise yourself with ~~how [[Working Groups]] operate.<br>~~		* Familiarise yourself with the various groups.<br>
	* Review any task list the ~~group might have to see if there is anything which you would like to contribute, or anything active which you would like to take on~~.<br>		* And lastly, please engage in the discussions on the Groups, contributing your thoughts to the collaborative process.
	* And lastly, please engage in the discussions on the ~~Group~~, contributing your thoughts to the collaborative process.

	Participating in the Central and Working Groups can be a first step toward getting more involved with your Freegle organisation on a national level.		Participating in the Central and Working Groups can be a first step toward getting more involved with your Freegle organisation on a national level.

Central Discussion Groups Membership Policy

Jacky — Mon, 04 May 2026 13:07:51 GMT

Jacky moved protection settings from Category:Central Discussion Groups Membership Policy to Central Discussion Groups Membership Policy Category:Central Discussion Groups Membership Policy moved to Central Discussion Groups Membership Policy: Change in governance structure to new Board working groups

Category:Central Discussion Groups Membership Policy

Jacky — Mon, 04 May 2026 13:07:51 GMT

Jacky moved page Category:Central Discussion Groups Membership Policy to Central Discussion Groups Membership Policy Change in governance structure to new Board working groups

New page

This policy was adopted by the Board at their meeting of 27th August 2014.

The membership policy for centrally run discussion and working groups is:

*All Freegle Members and Volunteers are welcome to join Central, the Cafe and Working Groups.
*Ex Members or Volunteers (i.e. who have voluntarily left or have been removed as a volunteer from all groups affiliated with Freegle, or as a national Volunteer, or have ceased being a Member) may remain on or join the groups for up to 7 days, which may be extended by Board of Directors’ approval.
*No-one will be moderated on Central unless they personally request it or there are damaging circumstances which necessitate it. The same applies to other groups and teams unless the policy of that group is expressly to only allow posts from some participants (e.g. Legal).
*Ex-Volunteers or Members will be removed from Central, the Cafe and the Working Groups if they have not left voluntarily by the end of the agreed time.

Links:
* Refer to: [[Disaffiliation Procedure]] for related processes involving volunteers leaving Freegle.
* Note: A database of members of Central is kept on http://tech.groups.yahoo.com/group/FreegleCentralAndCafeMods/
*[[Glossary]]
* The previous document of Freegle UK can be found here - Freegle Group Membership Policy
* Amendments to this document - refer to [[Document Approval Policy]]

[[category:Policies, Procedures, Remits]]

Category:Central Discussion Groups Membership Policy

Jacky — Mon, 04 May 2026 13:06:01 GMT

Jacky moved protection settings from Central Discussion and Working Group Membership Policy to Category:Central Discussion Groups Membership Policy Central Discussion and Working Group Membership Policy moved to Category:Central Discussion Groups Membership Policy: Change in governance structure

Central Discussion and Working Group Membership Policy

Jacky — Mon, 04 May 2026 13:06:01 GMT

Jacky moved page Central Discussion and Working Group Membership Policy to Category:Central Discussion Groups Membership Policy Change in governance structure

New page

4.5 Levels of Authority

Jacky — Sun, 03 May 2026 15:23:24 GMT

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	The Board holds ultimate financial responsibility for Freegle, but the Directors can delegate the work and authority to any person or committee consisting of Members of the Society.		The Board holds ultimate financial responsibility for Freegle, but the Directors can delegate the work and authority to any person or committee consisting of Members of the Society.

	The Board has an appointed Finance ~~Sub Committee~~, which assists with approval of certain types of expenditure. They can also suggest financial procedures and highlight other finance related matters to the Board. ~~[[Finance Sub Committee Remit]]~~		The Board has an appointed [[Finance and Risk Working Group]], which assists with approval of certain types of expenditure. They can also suggest financial procedures and highlight other finance related matters to the Board.

4.4 Financial Management

Jacky — Sun, 03 May 2026 15:21:46 GMT

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	The Treasurer is copied into board emails and other correspondence relating to financial matters.		The Treasurer is copied into board emails and other correspondence relating to financial matters.

	The Board appoints a ~~Finance Sub-Committee~~ [[~~Finance_Sub_Committee_Remit~~]]		The Board appoints a [[Finance and Risk Working Group]]

3.4 Policies

Jacky — Sun, 03 May 2026 15:14:46 GMT

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	~~Policies are usually~~ discussed on the ~~national [[Development~~ Working ~~Group]], which is open for participation of all volunteers~~. There is a [[Document Approval Policy]] which outlines how Policies and other documents are agreed and implemented.		From April 2026, policies will be discussed by the Board, either in delegated Working Groups or raising a discussion on Central. There is a [[Document Approval Policy]] which outlines how Policies and other documents are agreed and implemented.

	All documents are kept here on this wiki, under [[:Category:Policies, Procedures, Remits]].		All documents are kept here on this wiki, under [[:Category:Policies, Procedures, Remits]].

3.3 Practicalities

Jacky — Sun, 03 May 2026 15:11:32 GMT

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	As an online organisation, it is essential for Directors to have the IT capacity to attend Zoom and other types of online meetings, and to converse within forums and via email.		As an online organisation, it is essential for Directors to have the IT capacity to attend Zoom and other types of online meetings, and to converse within forums and via email.

	Board ~~meetings are generally~~ held on the ~~first Tuesday~~ of ~~each~~ month ~~at 1830 hours and use~~ the same Zoom link each month - https://zoom.us/j/93308199871?pwd=Sk5qeHRlQXRHYVZnZ01SeTEzbTlHZz09		From April 2026 Board Meetings will be held quarterly on the 3rd Thursday of the month @6.30pm, using the same Zoom link each month - https://zoom.us/j/93308199871?pwd=Sk5qeHRlQXRHYVZnZ01SeTEzbTlHZz09

	- The private Board discussion group is - https://groups.io/g/FreegleBoard/		- The private Board discussion group is - https://groups.io/g/FreegleBoard/

Freegle Family

Jacky — Sun, 03 May 2026 15:06:26 GMT

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	If you wish to take fuller part in Freegle organisational activities (voting and stuff), please become a Member of Freegle Ltd - see [[Freegle Ltd Membership]] for more details.		If you wish to take fuller part in Freegle organisational activities (voting and stuff), please become a Member of Freegle Ltd - see [[Freegle Ltd Membership]] for more details.

	See the page "[[Organisation]]" for how it all works, and [https://wiki.ilovefreegle.org/images/Freegle_Organigram_v6bt_Jul13.pdf this 2013 diagram].		See the page "[[Organisation]]" for how it all works, and, now a bit outdated, [https://wiki.ilovefreegle.org/images/Freegle_Organigram_v6bt_Jul13.pdf this 2013 diagram].

	When a [[New Groups Team\|new Freegle community]] is affiliated, it is put on the Freegle website with appropriate links and [[maps\|mapping]] details.		When a [[New Groups Team\|new Freegle community]] is affiliated, it is put on the Freegle website with appropriate links and [[maps\|mapping]] details.

Organisation

Jacky — Sun, 03 May 2026 15:03:21 GMT

Can I get involved?

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	[[Freegle Teams]] are where tasks that have been identified collectively as needing doing to maintain a central organisation are carried out.		[[Freegle Teams]] are where tasks that have been identified collectively as needing doing to maintain a central organisation are carried out.

	~~Click to see the list of current [[Task Lists]].~~

	And of course we have general groups – [[Freegle Central Group]] and [[Freegle Cafe]] – where more general issues are raised and chatted about.		And of course we have general groups – [[Freegle Central Group]] and [[Freegle Cafe]] – where more general issues are raised and chatted about.

	~~All the above are open to all Volunteers involved~~ in ~~Freegle~~.		(We produced [https://wiki.ilovefreegle.org/images/Freegle_Organigram_v6bt_Jul13.pdf this 2013 diagram] when we had a change in structure, but it is a bit out of date now.)

	===Do we have a formal structure?===		===Do we have a formal structure?===

Wiki Reports

Jacky — Sun, 03 May 2026 12:25:55 GMT

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	'''2026'''		'''2026'''

	January 2026 [[https://discourse.ilovefreegle.org/t/wiki-report-31st-january-2026/9371]] - February 2026 [[https://discourse.ilovefreegle.org/t/wiki-report-31st-march-2026/9536]]		January 2026 [[https://discourse.ilovefreegle.org/t/wiki-report-31st-january-2026/9371]] - February 2026 [[https://discourse.ilovefreegle.org/t/wiki-report-28th-february-2026/9462]] - March 2026 [[https://discourse.ilovefreegle.org/t/wiki-report-31st-march-2026/9536]] - April 2026 [[https://discourse.ilovefreegle.org/t/wiki-report-30th-april-2026/9640]]


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	'''2020'''		'''2020'''

	~~December~~ 2020 - [[https://discourse.ilovefreegle.org/t/wiki-report-~~18th~~-~~december~~-2020/~~2590~~]] - ~~November~~ 2020 - [[https://discourse.ilovefreegle.org/t/wiki-report-~~18th~~-~~november~~-~~2020~~/~~2439~~]] - ~~October~~ 2020 - [[https://discourse.ilovefreegle.org/t/wiki-report-14-10-20/~~2223~~]] - ~~September~~ 2020 - [[https://discourse.ilovefreegle.org/t/wiki-report-~~14th~~-~~sept~~-2020/20]]		September 2020 - [[https://discourse.ilovefreegle.org/t/wiki-report-14th-sept-2020/20]] - October 2020 - [[https://discourse.ilovefreegle.org/t/wiki-report-14-10-20/2223]] - November 2020 - [[https://discourse.ilovefreegle.org/t/wiki-report-18th-november-2020/2439]] - December 2020 - [[https://discourse.ilovefreegle.org/t/wiki-report-18th-december-2020/2590]] -

People & Growth Working Group

Jacky — Sat, 02 May 2026 23:27:40 GMT

Membership

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	===== Membership =====		===== Membership =====
	* Chair: [[Board_Portfolio_Roles#Lead_for_Fundraising_&_Partnerships\|Lead for Fundraising & Partnerships]] (or [[Board_Portfolio_Roles#Lead_for_Volunteer_Engagement\|Lead for Volunteer Engagement]]).		* Chair: [[Board_Portfolio_Roles#Lead_for_Fundraising_&_Partnerships\|Lead for Fundraising & Partnerships]] (or [[Board_Portfolio_Roles#Lead_for_Volunteer_Engagement\|Lead for Volunteer Engagement]]).
	* Board Members: ~~Two~~ additional Board members (including the [[Board_Portfolio_Roles#Lead_for_Communications_&_PR\|Lead for Communications & PR]])		* Board Members: Three additional Board members (including the [[Board_Portfolio_Roles#Lead_for_Communications_&_PR\|Lead for Communications & PR]])
	* Co-opted Volunteers: Up to 4 volunteers		* Co-opted Volunteers: Up to 4 volunteers

Finance and Risk Working Group

Jacky — Sat, 02 May 2026 23:25:30 GMT

Membership

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	===== Membership =====		===== Membership =====
	*Chair: The [[Finance_Role_Remits#FINANCE_DIRECTOR\|Finance Director]]		*Chair: The [[Finance_Role_Remits#FINANCE_DIRECTOR\|Finance Director]]
	* Board Members: Two additional Board members ~~(including the [[Board_Portfolio_Roles#Lead_for_Legal,_Risk_&_Safeguarding\|Lead for Legal, Risk & Safeguarding]])~~		* Board Members: Two additional Board members
	* Co-opted Volunteers: Up to 2 volunteers with relevant expertise		* Co-opted Volunteers: Up to 2 volunteers with relevant expertise

Working Groups

Jacky — Sat, 02 May 2026 15:28:04 GMT

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	[[Category:Central Groups]]		[[Category:Central Groups]] [[Category:Freegle Organisation]]

No-Shows

Neville Reid — Fri, 01 May 2026 14:30:47 GMT

retarget to No-shows or time-wasters

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	#REDIRECT [[~~Sample Admin:~~ No-shows]]		#REDIRECT [[No-shows or time-wasters]]

Sample Admin: No-shows

Neville Reid — Fri, 01 May 2026 14:10:31 GMT

punctuation

Show changes

Computers

Neville Reid — Fri, 01 May 2026 13:55:24 GMT

redirect to Recycling Organisations, as wiki search does not work or does not update itself promptly

New page

#REDIRECT [[Recycling Organisations]]

No-shows or time-wasters

Neville Reid — Fri, 01 May 2026 13:53:12 GMT

These are some tips for both mods and members on how to deal with no shows:: reformat heading just as bold

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	A no-show is when someone arranges to pick up an item from another Freegle member and then doesn't turn up at the agreed time to collect it although sometimes this can happen in reverse where a members shows up to collect something and is left waiting. No-shows and time wasters are probably the most frustrating aspect of Freegle (they're quite possibly the most frustrating aspect of life in general really). Members who have waited in to give something away, which is often taking up lots of room in their home, find this very annoying. Also, people sometimes respond to a post and then don't follow through, leaving the member wondering how long to wait before they move on to the next person on their list.		A no-show is when someone arranges to pick up an item from another Freegle member and then doesn't turn up at the agreed time to collect it although sometimes this can happen in reverse where a members shows up to collect something and is left waiting. No-shows and time wasters are probably the most frustrating aspect of Freegle (they're quite possibly the most frustrating aspect of life in general really). Members who have waited in to give something away, which is often taking up lots of room in their home, find this very annoying. Also, people sometimes respond to a post and then don't follow through, leaving the member wondering how long to wait before they move on to the next person on their list.

	=These are some tips for both mods and members on how to deal with no shows:=		'''These are some tips for both mods and members on how to deal with no shows:'''

	* Sending an admin to the group about no-shows. This often makes the person who complained feel a lot better – you’ve shown that you listened. And generally its just good to remind everyone of the importance of turning up and following through. [[No-~~Shows~~]]		* Sending an admin to the group about no-shows. This often makes the person who complained feel a lot better – you’ve shown that you listened. And generally its just good to remind everyone of the importance of turning up and following through. [[Sample Admin: No-shows]]

	*Often phone contact makes all the difference - the act of actually speaking to someone makes them seem more human and like someone you might not want to mess around.		*Often phone contact makes all the difference - the act of actually speaking to someone makes them seem more human and like someone you might not want to mess around.

Freegle Board

Jacky — Fri, 01 May 2026 13:19:49 GMT

Officers and Roles

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	The Board ~~also~~ appoints (from April 2026 [[https://discourse.ilovefreegle.org/t/freegle-board-news-april-2026/9619]]) [[Board Portfolio Roles]].		The Board appoints (from April 2026 [[https://discourse.ilovefreegle.org/t/freegle-board-news-april-2026/9619]]) [[Board Portfolio Roles]].
	The current appointments are:		The current appointments are:
	* Lead for Technology & Innovation - Mike Paterson [mailto:mike.paterson@ilovefreegle.org mike.paterson@ilovefreegle.org]		* Lead for Technology & Innovation - Mike Paterson [mailto:mike.paterson@ilovefreegle.org mike.paterson@ilovefreegle.org]
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	The Board also appoints roles:		The Board also appoints other roles:
	The current appointment are:		The current appointment are:
	* [[Chief Technology Officer]] - Edward Hibbert, email [mailto:CTO@ilovefreegle.org CTO@ilovefreegle.org]		* [[Chief Technology Officer]] - Edward Hibbert, email [mailto:CTO@ilovefreegle.org CTO@ilovefreegle.org]
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	* [[Ombudsman Remit\|Ombudsman]] - Jeni Mason [mailto:ombudsman@ilovefreegle.org ombudsman@ilovefreegle.org]		* [[Ombudsman Remit\|Ombudsman]] - Jeni Mason [mailto:ombudsman@ilovefreegle.org ombudsman@ilovefreegle.org]
	* [[Returning Officer Remit\|Returning Officer]] - Jacky Barrett and Wendy Lishman [mailto:returningofficer@ilovefreegle.org returningofficer@ilovefreegle.org]		* [[Returning Officer Remit\|Returning Officer]] - Jacky Barrett and Wendy Lishman [mailto:returningofficer@ilovefreegle.org returningofficer@ilovefreegle.org]


	===Retirement Cycle===		===Retirement Cycle===

Freegle Board Meeting Procedure

Jacky — Thu, 30 Apr 2026 15:06:28 GMT

Minutes

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	=====Meeting Input=====		=====Meeting Input=====
	These consist of appropriate supporting content for each agenda item, for example:		These consist of appropriate supporting content for each agenda item, for example:
	* Reports or links to documents providing reports by role holders or officers ~~(CTO, Media, Finance~~, ~~etc)~~		* Reports or links to documents providing reports by role holders, officers, portfolio holders and Working Groups
	* Explanatory notes and any information that would save time in the board meeting		* Explanatory notes and any information that would save time in the board meeting
	* Resolution wording, if long		* Resolution wording, if long
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	=====Minutes=====		=====Minutes=====
	* Captured by the Board Secretary		* Captured by the Board Secretary
			* Must include any financial decisions and/or appointments/elections of officers and role holders
	* Agreed by the Board		* Agreed by the Board
	* Shared with the board and the wider volunteer community		* Shared with the board and the wider volunteer community
	* Formally approved at the next board meeting		* Formally approved at the next board meeting


	===Links===		===Links===

Board History

Jacky — Thu, 30 Apr 2026 14:59:22 GMT

Chair

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	Edward Hibbert - elected by Board 30 July 2014, resigned 6 September 2024.		Edward Hibbert - elected by Board 30 July 2014, resigned 6 September 2024.

	Neil Morris - elected by Board 1 October 2024.		Neil Morris - elected by Board 1 October 2024. '''Currently on the Board'''

	=== Vice Chair ===		=== Vice Chair ===
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	Edward Hibbert - elected by the Board 23rd February 2025, resigned 1st April 2025.		Edward Hibbert - elected by the Board 23rd February 2025, resigned 1st April 2025.

	Wendy Lishman - elected by the Board 2nd April 2025.		Wendy Lishman - elected by the Board 2nd April 2025. '''Currently on the Board'''

	===Finance Director===		===Finance Director===
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	Craig Hilton - elected by Board 10 March 2021, resigned 31 December 2024		Craig Hilton - elected by Board 10 March 2021, resigned 31 December 2024

			Matthew Fletcher - elected by Board 2nd April 2026 '''Currently on the Board'''

Finance Documents Review

Jacky — Thu, 30 Apr 2026 14:49:44 GMT

Finance Procedures

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	*'''January 2025''' Year end date changed to 31st March from 5th April. The Board decided to change this to make accounting easier. The FCA approved the change.		*'''January 2025''' Year end date changed to 31st March from 5th April. The Board decided to change this to make accounting easier. The FCA approved the change.

			*'''April 2026''' Added working groups to point 9, to include changed governance model adopted by the Board [https://discourse.ilovefreegle.org/t/freegle-board-news-april-2026/9619]

	====Finance Procedures====		====Finance Procedures====
			* '''April 2026''' Changed references to the Finance Sub-Committee to the Finance and Risk Working Group to reflect the change in governance adopted by the Board [https://discourse.ilovefreegle.org/t/freegle-board-news-april-2026/9619]


	* '''25th June 2024''' Added Section 12. Approval of End of Year Accounts		* '''25th June 2024''' Added Section 12. Approval of End of Year Accounts
	12.1 At the April 2024 board meeting, the following process for approving the Year end accounts was agreed:		12.1 At the April 2024 board meeting, the following process for approving the Year end accounts was agreed:

	During the relevant Financial Year, the AGM votes to ~~dissapply~~ the need for an audit for that year's accounts		During the relevant Financial Year, the AGM votes to disapply the need for an audit for that year's accounts
	Shortly after the end of the Financial Year, a draft set of accounts are produced by the Treasurer and reviewed by the Finance Subcomittee		Shortly after the end of the Financial Year, a draft set of accounts are produced by the Treasurer and reviewed by the Finance Subcomittee
	The draft End of Year Accounts are issued to the auditors who produce a report which is incorporated into the accounts		The draft End of Year Accounts are issued to the auditors who produce a report which is incorporated into the accounts

Finance Procedures

Jacky — Thu, 30 Apr 2026 14:46:28 GMT

Relevant links:

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	Note 5: Freegle's year end date was changed from 4th April to 30th March in 2025. This was agreed by the FCA and the register entry changed on 3.3.25 [[https://mutuals.fca.org.uk./Search/Society/9593]]		Note 5: Freegle's year end date was changed from 4th April to 30th March in 2025. This was agreed by the FCA and the register entry changed on 3.3.25 [[https://mutuals.fca.org.uk./Search/Society/9593]]

	===Relevant links:===		===Relevant links and notes:===

	*This document was originally adopted by the Board at their meeting of 27th August 2014, see [[Finance Documents Review]] for the record of subsequent reviews and amendments. The document as it stands above is the current version.		*This document was originally adopted by the Board at their meeting of 27th August 2014, see [[Finance Documents Review]] for the record of subsequent reviews and amendments. The document as it stands above is the current version.

Finance Policy

Jacky — Thu, 30 Apr 2026 14:42:17 GMT

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	This document was adopted by the Board at their meeting of 27th August 2014. In January 2025, the year end date was proposed to change from 5th April to 31st March. The FCA approved the change on 3rd March 2025.		This document was adopted by the Board at their meeting of 27th August 2014. With a change in governance structure [[https://discourse.ilovefreegle.org/t/freegle-board-news-april-2026/9619]] in April 2026, this document was amended to include reference to working group under point 9.

			In January 2025, the year end date was proposed to change from 5th April to 31st March. The FCA approved the change on 3rd March 2025.

Budget Creation Process

Jacky — Thu, 30 Apr 2026 14:39:19 GMT

Links

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	# The Finance Director creates an updated document for current approved payments, based on the newly approved budget and approvals		# The Finance Director creates an updated document for current approved payments, based on the newly approved budget and approvals

	====Links====		====Links?notes====
	* [https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Board Timetable]		* [https://docs.google.com/spreadsheets/d/1Fe8yXXQl9qTBP1rdFfhcQVhc6OoBSVX-_mArW2mr_EU/edit?usp=sharing Board Timetable]
	* [https://docs.google.com/document/d/1kyGaqBNiXsGPfo8rRpXcK9RYvi-s3MdaPFsNJGwv97o/edit?usp=drive_link Freegle Budget Report for Financial Year 2024-2025]		* [https://docs.google.com/document/d/1kyGaqBNiXsGPfo8rRpXcK9RYvi-s3MdaPFsNJGwv97o/edit?usp=drive_link Freegle Budget Report for Financial Year 2024-2025]
	* [https://docs.google.com/spreadsheets/d/1a1UpWrtpfNcaei2X7p-dHIg2iSVR3xx_QETxl9Aaj_k/edit?usp=drive_link Freegle Budget Sheet for Financial Year 2024-2025]		* [https://docs.google.com/spreadsheets/d/1a1UpWrtpfNcaei2X7p-dHIg2iSVR3xx_QETxl9Aaj_k/edit?usp=drive_link Freegle Budget Sheet for Financial Year 2024-2025]

			April 2026 [[https://discourse.ilovefreegle.org/t/freegle-board-news-april-2026/9619]] - The Board announced a change in governance, which included changing the Finance Sub-Committee to the Finance and Risk Working Group. This document was updated in April 2026 to reflect the change.

	[[category:Policies, Procedures, Remits]]		[[category:Policies, Procedures, Remits]]
	[[category:Finance]]		[[category:Finance]]

3.2 How the Board operates

Jacky — Thu, 30 Apr 2026 14:35:58 GMT

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	The Board discusses day to day matters on the Board Group and uses polls to help with decision-making. Directors are expected to read all mails and contribute regularly to this group. In April 2026, it was agreed to change to a portfolio governance model and the establishment of working groups. The intention being to distribute workload and responsibilities more evenly across Board members, empowering our volunteer base, and maintaining strict financial oversight.		The Board discusses day to day matters on the Board Group and uses polls to help with decision-making. Directors are expected to read all mails and contribute regularly to this group. In April 2026 [[https://discourse.ilovefreegle.org/t/freegle-board-news-april-2026/9619]], it was agreed to change to a portfolio governance model and the establishment of working groups. The intention being to distribute workload and responsibilities more evenly across Board members, empowering our volunteer base, and maintaining strict financial oversight.

Board Role and Remit

Jacky — Thu, 30 Apr 2026 14:35:01 GMT

4.9 Delegation of Responsibilities (Rules 65-67)

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	4.9.1 The Board can delegate work to individuals, teams or groups.. They will look for ways both to take advantage of existing skills and to allow people with an interest in developing a skill to do so. The Board will provide a role or group remit and will be responsible for the decisions relating to the appointment and dismissal of role holders.		4.9.1 The Board can delegate work to individuals, teams or groups.. They will look for ways both to take advantage of existing skills and to allow people with an interest in developing a skill to do so. The Board will provide a role or group remit and will be responsible for the decisions relating to the appointment and dismissal of role holders.

	4.9.2 In April 2026, the Board adopted a new governance structure for Freegle that distributes workload and responsibilities more evenly across Board members, empowers the volunteer base, and maintains strict financial oversight. In addition to the 3 [[Freegle_Board#Officers_and_Roles\|Officers]] elected by the Board, 6 [[Board Portfolio Roles\|Portfolio Leads]] and 3 [[Working Groups]] were established.		4.9.2 In April 2026 [[https://discourse.ilovefreegle.org/t/freegle-board-news-april-2026/9619]], the Board adopted a new governance structure for Freegle that distributes workload and responsibilities more evenly across Board members, empowers the volunteer base, and maintains strict financial oversight. In addition to the 3 [[Freegle_Board#Officers_and_Roles\|Officers]] elected by the Board, 6 [[Board Portfolio Roles\|Portfolio Leads]] and 3 [[Working Groups]] were established.

	4.9.3 The Board may devolve its responsibility and authority to others as it sees appropriate. Any such devolution will be reported to Members and Central.		4.9.3 The Board may devolve its responsibility and authority to others as it sees appropriate. Any such devolution will be reported to Members and Central.

Freegle Board

Jacky — Thu, 30 Apr 2026 14:33:15 GMT

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	The Board also appoints (from April 2026) [[Board Portfolio Roles]].		The Board also appoints (from April 2026 [[https://discourse.ilovefreegle.org/t/freegle-board-news-april-2026/9619]]) [[Board Portfolio Roles]].
	The current appointments are:		The current appointments are:
	* Lead for Technology & Innovation - Mike Paterson		* Lead for Technology & Innovation - Mike Paterson [mailto:mike.paterson@ilovefreegle.org mike.paterson@ilovefreegle.org]
	* Lead for Volunteer Engagement - Jen Williams		* Lead for Volunteer Engagement - Jen Williams [[mailto:jen.williams@ilovefreegle.org @ilovefjen.williams@ilovefreegle.org]
	* Lead for Fundraising & Partnerships - Natasha Townsend		* Lead for Fundraising & Partnerships - Natasha Townsend [mailto:natasha.townsend@ilovefreegle.org natasha.townsend@ilovefreegle.org]
	* Lead for Communications & PR - Cat Fletcher		* Lead for Communications & PR - Cat Fletcher [mailto:media@ilovefreegle.org media@ilovefreegle.org]
	* Lead for Legal, Risk & Safeguarding - Bill Hopkinson		* Lead for Legal, Risk & Safeguarding - Bill Hopkinson [mailto:bill.hopkinson@ilovefreegle.org bill.hopkinson@ilovefreegle.org] or, for safeguarding issues [mailto:safeguarding@ilovefreegle.org safeguarding@ilovefreegle.org]
	* Lead for Impact & Strategy - vacant (covered presently by Natasha with assistance from Neil)		* Lead for Impact & Strategy - vacant (covered presently by Natasha with assistance from Neil)

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	* [[Chief Technology Officer]] - Edward Hibbert, email [mailto:CTO@ilovefreegle.org CTO@ilovefreegle.org]		* [[Chief Technology Officer]] - Edward Hibbert, email [mailto:CTO@ilovefreegle.org CTO@ilovefreegle.org]
	* [[Head of Media]] - Cat Fletcher, email [mailto:media@ilovefreegle.org media@ilovefreegle.org]		* [[Head of Media]] - Cat Fletcher, email [mailto:media@ilovefreegle.org media@ilovefreegle.org]
	* [[Board Secretary]] - Wendy Lishman		* [[Board Secretary]] - Wendy Lishman [mailto:secretary@ilovefreegle.org secretary@ilovefreegle.org]
	* [[Finance Role Remits\|Treasurer]] - Jane Loveday		* [[Finance Role Remits\|Treasurer]] - Jane Loveday [mailto:treasurer@ilovefreegle.org treasurer@ilovefreegle.org]
	* [[Ombudsman Remit\|Ombudsman]] - Jeni Mason		* [[Ombudsman Remit\|Ombudsman]] - Jeni Mason [mailto:ombudsman@ilovefreegle.org ombudsman@ilovefreegle.org]
	* [[Returning Officer Remit\|Returning Officer]] - Jacky Barrett and Wendy Lishman		* [[Returning Officer Remit\|Returning Officer]] - Jacky Barrett and Wendy Lishman [mailto:returningofficer@ilovefreegle.org returningofficer@ilovefreegle.org]


	===Retirement Cycle===		===Retirement Cycle===
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	===Contact===		===Contact===

	Our Board can be contacted via board@ilovefreegle.org or directors@ilovefreegle.org		Our Board can be contacted via [mailto:board@ilovefreegle.org board@ilovefreegle.org] or [mailto:directors@ilovefreegle.org directors@ilovefreegle.org]



	Link: [[Director Handbook]]		Link: [[Director Handbook]]

3.2 How the Board operates

Jacky — Wed, 29 Apr 2026 20:51:31 GMT

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	The Board discusses day to day matters on the Board Group and uses polls to help with decision-making. Directors are expected to read all mails and contribute regularly to this group. In April 2026, it was agreed to change to a portfolio governance M=model and the establishment of working groups. The intention is to distribute workload and responsibilities more evenly across Board members, empowering our volunteer base, and maintaining strict financial oversight.		The Board discusses day to day matters on the Board Group and uses polls to help with decision-making. Directors are expected to read all mails and contribute regularly to this group. In April 2026, it was agreed to change to a portfolio governance model and the establishment of working groups. The intention being to distribute workload and responsibilities more evenly across Board members, empowering our volunteer base, and maintaining strict financial oversight.

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	John Carroll - Elected 21st February 2014, resigned February 2017.		John Carroll - Elected 21st February 2014, resigned February 2017.

	Ollie Clark - Elected 21st February 2014, ~~resigned~~ 14th August 2015.		Ollie Clark - Elected 21st February 2014, retired 14th August 2015.

	Jo Fisher - co-opted by Board in 2016, then elected in October 2017 and 7th November 2019, resigned 20th October 2021.		Jo Fisher - co-opted by Board in 2016, then elected in October 2017 and 7th November 2019, resigned 20th October 2021.
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	Dr David Greenfield - appointed 10th November 2016, re-appointed 2017, 2018 and elected 7th November 2019 and 3rd September 2022. Resigned 5th September 2023.		Dr David Greenfield - appointed 10th November 2016, re-appointed 2017, 2018 and elected 7th November 2019 and 3rd September 2022. Resigned 5th September 2023.

	Edward Hibbert - elected 21st February 2014 and 15th August 2015, re-elected 10th November 2016, 7th October 2018, 21st October 2021 and 6th September 2024. ~~Resigned~~ 24th September 2025.		Edward Hibbert - elected 21st February 2014 and 15th August 2015, re-elected 10th November 2016, 7th October 2018, 21st October 2021 and 6th September 2024. Retrired 24th September 2025.

	Craig Hilton - elected 1st November 2020, re-election 6th September 2023, resigned 7th January 2025.		Craig Hilton - elected 1st November 2020, re-election 6th September 2023, resigned 7th January 2025.
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	Mike Jury - elected 4th September 2022, resigned 19th March 2023.		Mike Jury - elected 4th September 2022, resigned 19th March 2023.

	Sheila Little - elected 10th November 2016, ~~end of term of office~~ 6th November 2019.		Sheila Little - elected 10th November 2016, retired 6th November 2019.

	'''Wendy Lishman'''- co-opted 2nd April 2025. Elected 24th September 2025 '''Currently on the Board'''		'''Wendy Lishman'''- co-opted 2nd April 2025. Elected 24th September 2025 '''Currently on the Board'''
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	'''Natasha Townsend''' - elected 24th September 2025. '''Currently on the Board'''		'''Natasha Townsend''' - elected 24th September 2025. '''Currently on the Board'''

	Penny Townsend - elected 4th September 2022, ~~resigned~~ 24th September 2025.		Penny Townsend - elected 4th September 2022, retired 24th September 2025.

	Michael Watts - appointed November 2017, resigned July 2018.		Michael Watts - appointed November 2017, resigned July 2018.
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	'''Jen Williams''' - elected 21st October 2021. '''Currently on the Board'''		'''Jen Williams''' - elected 21st October 2021. '''Currently on the Board'''

	Ruth Willmore - elected 1st November 2020, ~~term of office ended~~ 5th September 2023..		Ruth Willmore - elected 1st November 2020, retired 5th September 2023.

	===Chair===		===Chair===